Development Operations Associate

Foundation List; California (MO); Hybrid; USD 58,000 - 68,000; Full time

Job summary

Land Together is seeking a Development Operations Associate to manage grants, donor data, and compliance for our fundraising program. This full-time role supports the Development Director, maintains grant reporting calendars, donor records, and campaigns, and ensures smooth operation of our funding activities.

You will work remotely from California, collaborate with Finance and Programs, and help grow our donor engagement while upholding IRS guidelines and data integrity.

Qualifications

• At least two years in nonprofit development operations or grants administration.
• Hands-on experience with Salesforce or comparable donor CRM with reports and dashboards.
• Familiarity with Monday.com or Asana and workflow boards.
• Ability to own a workload with minimal supervision and meet deadlines across teams.
• Understanding of IRS gift acknowledgement rules.
• Strong writing skills and experience drafting report narratives.
• Proficiency in Office, Google Workspace, and Slack.
• Discretion handling confidential donor and financial data.

Responsibilities

• Maintain grants calendar and donor/grant boards (Monday.com) and Salesforce.
• Enter and update donor, funder, and prospect records; run audits for data quality.
• Build development reports, dashboards, and board-level giving reports.
• Keep grant files organized, audit-ready, and maintain central archive of standard documents.
• Pull engagement metrics from email, web, and social channels for planning and funder reports.
• Document workflows and system access; update SOPs and secure director approvals.

Skills

Donor data management

Data accuracy

Project management

Communication writing

Attention to detail

Deadline-driven

Tools

Salesforce

Monday.com

Asana

Google Workspace

Slack

Job description

Development Operations Associate

Land Together (LT) is seeking a full-time (40 hours a week) Development Operations Associate to keep the systems behind our fundraising running smoothly, from government grant reports and donor data to stewardship and campaign execution.

Who We Are

Founded in 2002, Land Together is one of the only organizations in the country working at the intersection of environmental justice and criminal justice system reform. Through in-prison and reentry programs, coalition-building, and advocacy initiatives, LT works to cultivate justice and belonging by nurturing deep connections to nature, self, and community for people impacted by mass incarceration. For more information, please visit landtogether.org

Position Summary

The Development Operations Associate ensures that systems, data, workflows, and compliance processes support the fundraising and communications strategy set by the Development Director. This role handles the development team’s operational work: government grant reporting, grants management systems, donor and grant data integrity, and campaign and stewardship execution. The Associate implements plans and priorities set by the Director and flags issues as they arise.

Who You Are

You like getting details right and notice when a record looks off. Your background is in nonprofit development or grants administration, and a donor database is where you spend much of your day. You are self-directed and able to take a set of priorities, make a plan, and stick to it. When a funder deadline is at risk, you follow up with whoever needs the nudge, senior staff included. Program and finance colleagues find you easy to work with. LT's mission matters to you.

Key Responsibilities

Data, Systems & Infrastructure (30%)

• Maintain grants calendar, Monday.com donor and grant boards, and Salesforce
• Enter and update donor, funder, and prospect records, and run periodic audits to fix duplicate or inconsistent data
• Build development reports, dashboards, and board-level giving reports
• Keep grant files organized and audit-ready, and maintain a central archive of standard institutional documents
• Pull engagement metrics from email, web, and social channels for communications planning and funder reports
• Document workflows and system access so others can step in, follow and update SOPs, and improve systems, bringing major changes to the Director for approval

Reports, Deliverables & Compliance (25%)

• Track deliverables, deadlines, and reporting requirements across all institutional grants, flag risks early, and set internal deadlines to keep leadership, Finance, and Program staff on schedule
• Coordinate government grant reports from start to finish, gathering financials and data from Finance and Programs, interviewing staff, and drafting narratives for Director review
• Work with program staff to build systems for tracking deliverables and outputs
• Keep SAM.gov registration current and prepare attachments for Grants.gov and other funder portals

Donor Stewardship & Campaigns (25%)

• Support gift entry and reconciliation with Finance, and make sure gift receipts and acknowledgments meet IRS requirements, including quid pro quo disclosures and in-kind documentation
• Carry out stewardship plans set by the Director, from handwritten notes and donor gifts to reminders on upcoming touchpoints
• Keep moves management stages current in Salesforce, and flag stalled or lapsed donors
• Pull segmentation lists, run mail merges, and set up emails, appeals, and newsletters for final approval
• Coordinate logistics for campaigns, peer-to-peer pages, ambassadors, and print mailings

Grant Research & Funder Engagement (10%)

• Research prospects and maintain the institutional pipeline, bringing opportunities to the Director for go/no-go decisions
• Prepare materials for grant launch meetings and track funder touchpoints
• Attend funder briefings, webinars, and peer exchanges

Cross-Department Coordination (10%)

• Serve as Development's operational point of contact for Communications, Programs, Reentry, and Finance, routing information on grants, data, and deliverables and escalating strategic or relationship issues to the Director
• Publish approved blog posts and website updates, and keep public-facing materials accurate and current

Growth Opportunities

This role is the operational backbone of our development team. For someone who masters the core work, there may be opportunities to grow into a more senior role as we build out new areas of fundraising.

What You Bring

Required:

• At least two years in nonprofit development operations, grants administration, or a similar role
• Hands-on experience with Salesforce or a comparable donor CRM, including building reports and dashboards, importing and deduplicating data, and maintaining donor records
• Fluency with project management tools such as Monday.com or Asana, including setting up boards and workflows others rely on
• Demonstrated ability to own a workload with minimal supervision, keeping details accurate while managing deadlines across teams and building good working relationships with colleagues at every level
• Familiarity with grant compliance and reporting
• Working knowledge of IRS gift acknowledgment rules, or the ability to learn them quickly
• Clear writing, including drafting report narratives from interviews and data
• Comfort with Office, Google Workspace, and Slack
• Discretion and care with confidential donor, financial, and participant information

Nice to Have:

• Experience with government grant reporting and compliance
• Experience working with or in communities impacted by incarceration
• Lived experience with incarceration

Compensation and Benefits

This is a 1.0 FTE position with an annual salary ranging between $58,000 - $68,000 based on skills (experience, education etc.). Benefits include unlimited FTO, Land Together paid holidays, travel stipend, internet/phone stipend, 403b retirement plan, and medical, vision, and dental coverage.

Location and Schedule

This is a fully remote position open to candidates anywhere in California. The regular schedule is Monday through Friday, 9 AM–5 PM Pacific. Travel is required once or twice a year for staff retreats and site visits.

Physical Requirements and Work Environment

This role involves working at a computer for extended periods, including regular video meetings, phone calls, and written communication with staff and partners. You'll also need to be able to travel occasionally for staff meetings, trainings, or the annual staff retreat. Reasonable accommodations are available to help individuals with disabilities perform the essential functions of the role. You'll work from a home office or other private space in California with reliable internet and room for confidential calls. Most collaboration happens over video, Slack, and email, with occasional in-person gatherings with the team.

Deadline to Apply:

Applications are reviewed on a rolling basis, with priority given to those received by October 9, 2026. The position will remain open until filled. Target start date is November 9, 2026.

Equal Employment Opportunity Statement

Land Together is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. Land Together is committed to providing reasonable accommodations to applicants and employees with disabilities. Applicants who need assistance or accommodation during the application process may contact [e-mail].

Additional Information

Employment eligibility verification will be completed as required by law. Any background check, reference check, driving record review, or other pre-employment screening will be conducted only as permitted by applicable law and based on job-related requirements. This job posting describes the general nature and level of work expected for this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change based on organizational needs.