DEVELOPMENT LIAISON (GRANT WRITER)

Pawnee Mental Health Services; Manhattan (KS); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Loan Repayment

Continuing Education stipend

Medical & Vision Insurance

Dental Insurance

KPERS

Life Insurance

Paid Holidays

PTO

Paid Medical Leave

EAP

Supplemental Benefits

Job summary

Pawnee Mental Health Services is seeking a detail-oriented administrative professional to support grant management, donor relations, and community events. The role emphasizes timely reporting, organized records, and positive donor interactions.

Responsibilities include coordinating grant calendars, preparing materials, managing CRM records, and supporting program outreach and internal operations. A commitment to nonprofit mission and flexible scheduling is valued.

Qualifications

• Associate degree or equivalent experience preferred.
• 1–2 years in administrative/nonprofit roles or related fields.
• Strong organization, proofreading, and written communication skills.
• Ability to manage multiple calendars, deadlines, and records with accuracy.
• Proficiency with spreadsheets and CRM systems.
• Willingness to work occasional evenings or weekends.

Responsibilities

• Grant administration & proposal support: manage grants calendar, collect materials, and prepare summaries for review.
• Donor stewardship, CRM & foundation support: maintain records, acknowledgments, and routine reports.
• Events & community engagement coordination: manage event calendars, logistics, and participation details.
• EAP Administrative Support: handle inquiries, onboarding docs, and routine communication.
• Department Administration: schedule meetings, maintain files, and support workflow.

Skills

Organization

Proofreading

Written communication

Data entry

Interpersonal skills

Education

Associate degree or equivalent experience

Tools

CRM systems (Bloomerang)

Spreadsheets

Office software

Job description

Description

Who We Are

Pawnee Mental Health is proud of the high-quality services we offer and the positive outcomes our clients achieve. Our employees are the heart of our organization, and each person contributes to our mission. We’re looking for motivated, passionate individuals who want to use their skills to support others. We believe people facing mental health or substance use challenges deserve the chance to live meaningful, productive lives. If that mission resonates with you, we encourage you to explore this role and join us in making an impact.

What We Offer

Pawnee Mental Health, we are committed to supporting our employees’ well-being by offering a comprehensive and competitive benefits package, including:

• HRSA- Health Workforce: Loan Repayment Program for Health Careers
• Continuing Education: Pawnee provides up to 5 days of additional paid leave for continuing education and a fund of up to $1,000 annually.
• Medical & Vision Insurance: Accessible plans to support your health needs offered through BCBS or Aetna.
• Dental Insurance: 100% covered by Pawnee for employees.
• Kansas Public Employee Retirement System (KPERS): Secure your future with KPERS retirement benefits, a lifetime pension program.
• Life Insurance: coverage up to 150% of your annual income and long-term disability insurance at no cost.
• Paid Holidays: Enjoy 8 paid holidays throughout the year.
• Generous PTO: Start earning 8 hours of PTO per month - equivalent to 12 days per year, with an increase to 24 days per year after your first anniversary.
• Paid Medical Leave: Receive a 40-hour bank of paid medical leave.
• Employee Assistance Program (EAP): Access support resources for your personal and professional life.
• Supplemental Benefits: Additional life insurance coverage, ambulance transportation, short term disability, critical illness, hospital indemnity, and more.

What You'll Do

1. Grant Administration & Proposal Support (30%)

• Research prospective grant opportunities and prepare concise summaries for Manager review.
• Maintain the master grants calendar, including application deadlines, submission dates, award periods, reporting schedules, and renewal dates.
• Coordinate collection of data, attachments, letters, financial documents, and other materials from program and finance teams.
• Prepare and maintain standard organizational background materials, program descriptions, attachments, and proposal support documents.
• Prepare submission packages and perform administrative checks for completeness, formatting, required attachments, and deadlines.
• Maintain organized electronic files for proposals, awards, reports, correspondence, and funder documentation.
• Track awarded grants and post-award documentation; monitor reporting deadlines and alert the Manager and responsible staff in advance.
• Assist with expenditure logs, documentation, and information gathering while deferring financial approval and compliance decisions to appropriate leadership.

2. Donor Stewardship, CRM & Foundation Support (25%)

• Maintain accurate and timely donor, prospect, sponsorship, and grant records in the CRM and related tracking systems.
• Prepare donor acknowledgement letters, mailings, stewardship touchpoints, donor packets, impact materials, and thank-you communications.
• Create and distribute approved donor and event communications through the agency's CRM/email tools.
• Prepare routine donor and Foundation reports and assist with reconciliation of CRM information to financial records provided by Finance.
• Conduct basic donor, sponsor, or prospect research at the direction of the Marketing & Development Manager.
• Coordinate sponsorship fulfillment, pledged contribution follow-up, and delivery or collection of approved materials.
• Request approved donations or sponsorships from community partners as assigned and maintain accurate follow-up records.

3. Events & Community Engagement Coordination (25%)

• Maintain the department's community event and outreach calendar and coordinate registrations, deadlines, and participation details.
• Coordinate event logistics including supplies, promotional items, displays, sign-ins, volunteers, staffing, reminders, setup plans, and follow-up.
• Track and document staff participation in community events, resource meetings, committees, and outreach activities.
• Serve as the primary administrative coordinator for recurring fundraising and community engagement events.
• Represent Pawnee at assigned community events and resource fairs and support attendee engagement.
• Maintain event inventories and coordinate requests for materials with the Marketing Design Specialist.
• Compile participation and follow-up information for Manager review.

4. Employee Assistance Program (EAP) Administrative Support (15%)

• Serve as the initial administrative point of contact for EAP clients, assisting with inquiries, required paperwork, scheduling, and routine communication.
• Prepare monthly utilization reports and approved workplace mental health information or resources for EAP employer clients.
• Coordinate administrative documentation related to EAP onboarding and contract renewals under the direction of the Marketing & Development Manager.
• Maintain organized EAP records and track outstanding administrative items.
• Escalate employer relationship, contract, service, or operational concerns to the Marketing & Development Manager or appropriate clinical/operational leader.

5. Department Administration (5%)

• Schedule meetings, prepare agendas and materials, and document action items as requested.
• Monitor shared departmental inboxes, inquiry forms, calendars, inventories, and routine requests as assigned.
• Support organized departmental workflow by maintaining files, trackers, templates, contact lists, and recurring task schedules.
• Provide administrative support for Client Experience or related engagement materials when assigned.

Other Expectations

• Assist with and make policy or process recommendations within the scope of the position.
• Maintain and advance position-specific knowledge and skills through approved training and professional development.
• Work cooperatively with staff across the agency, sharing resources and expertise in pursuit of Pawnee's mission.
• Adhere to Pawnee policies, procedures, the Employee Handbook, the Code of Conduct, and applicable ethical requirements.
• Perform other reasonably related duties as assigned.

Requirements

Required:

• Associate degree in communications, nonprofit management, business, marketing, or a related field preferred; equivalent relevant experience accepted.
• One to two years of administrative, nonprofit, development, customer service, community engagement, or related experience.
• Strong organization, proofreading, written communication, data-entry, and follow-through skills.
• Ability to manage multiple calendars, deadlines, records, and concurrent tasks with a high degree of accuracy.
• Strong interpersonal skills and ability to communicate professionally with donors, community partners, business clients, and staff.
• Proficiency with spreadsheets, office productivity tools, databases, or CRM systems.
• Ability to work occasional evening or weekend hours for fundraising or community events.

Preferred

• Experience with donor CRM systems such as Bloomerang or similar platforms.
• Experience supporting grants, fundraising, community outreach, events, or employer/client programs.
• Experience in a nonprofit, healthcare, human services, or community mental health environment.

All employees will be required to submit to and pass a background check and drug screening.