Development Events Coordinator (Hybrid)

Planned Parenthood of the Pacific Southwest; San Jose (CA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Planned Parenthood of the Pacific Southwest in San Jose, CA is seeking an Event Coordinator to manage the department's event calendar and support fundraising events.

You will handle attendee registrations, sponsor communications, vendor coordination, and post-event reporting while collaborating with the Events Manager and Production Specialist.

This hybrid on-site role requires travel within the affiliate and occasional overtime during event seasons; weekend/evening hours may be required.

Qualifications

• 1-4 years of experience in event production, development operations, fundraising, or nonprofit administration preferred.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint, SharePoint) and Asana.
• Ability and willingness to travel.

Responsibilities

• Create and maintain department event calendar with Events Manager and Event Production Specialist.
• Enter attendee registrations, sponsorships, gifts, and sponsorships in the database.
• Coordinate with sponsors and attendees via email and calls.
• Follow up on sponsorship and attendee data gathering efforts.
• Import invitation and attendee lists to the database.
• Track fundraising efforts by maintaining host committee reports.
• Prepare event logistics materials such as bios, run of show, scripts, and programs.
• Attend and support Development events.

Tools

Microsoft Office

Asana

Salesforce

Job description

Planned Parenthood of the Pacific Southwest in San Jose, CA is seeking an Event Coordinator to manage the department's event calendar and support fundraising events.

You will handle attendee registrations, sponsor communications, vendor coordination, and post-event reporting while collaborating with the Events Manager and Production Specialist.

This hybrid on-site role requires travel within the affiliate and occasional overtime during event seasons; weekend/evening hours may be required.