Special Events Coordinator

Ppcentralcoast; Santa Barbara (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Bilingual pay differential

Opportunity for advancement

Job summary

Planned Parenthood California Central Coast is looking for a Special Events Coordinator to oversee and coordinate fundraising events. This role involves collaboration with various departments and managing volunteers to ensure successful events.

Responsibilities include planning events, setting financial goals, and utilizing event management software. The ideal candidate will have strong interpersonal skills, experience in fundraising, and flexibility in work hours.

The starting salary is $34.32/hour, with a bilingual pay differential available.

Qualifications

• Exceptional interpersonal skills to interact with donors and volunteers.
• Strong volunteer management skills required.
• Understanding of fundraising dynamics in a non-profit setting.
• Tech abilities for live streaming and ticket sales tracking necessary.
• Proven project management skills from conception to completion.
• Familiarity with Microsoft Office Suite essential.
• Valid California driver's license required.
• Flexible schedule availability expected.

Responsibilities

• Oversee coordination of fundraising events.
• Collaborate on financial goals for events.
• Recruit and manage volunteers for event execution.
• Maintain accurate event-related data in database.
• Coordinate marketing and communications for events.

Skills

Interpersonal skills

Volunteer management

Tech skills for event management

Fundraising experience

Computer skills (Microsoft Office, Raiser’s Edge)

Education

BA or AA preferred

Tools

Raiser’s Edge

Paybee

Excel

Job description

Planned Parenthood California Central Coast (PPCCC) is an equal opportunity employer, we welcome all applicants regardless of their race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender identity, gender expression, age, sexual orientation, military or veteran status, and all other protected categories by applicable law.

PPCCC is a trusted provider of high-quality, affordable reproductive health care along California’s Central Coast. Each year, PPCCC provides 28,000 people on the central coast with health care services; including sexually transmitted infection testing and treatment, birth control, breast and cervical cancer screenings, vasectomies, and safe and legal abortion care at our six health center locations. PPCCC also provides comprehensive sexuality education programs to help adults and teens make healthy decisions, prevent unintended pregnancies, and avoid sexually transmitted infection.

JOB SUMMARY

The Special Events Coordinator provides oversight and coordination for events that raise funds to support Planned Parenthood California Central Coast and Planned Parenthood Central Coast Action Fund. These events include the annual Book Sale, Birds and Bees Bash, Politics, Sex & Cocktails and Boogie for Our Bodies, additionally this position plans donor and volunteer appreciation events. In addition to working with agency staff, this position engages and coordinates volunteers in the planning and implementation of the events.

ESSENTIAL FUNCTIONS

• Plan and executes agency special events on behalf of the Philanthropy Department.
• Collaborates with the Director of Philanthropic Operations to plan the overall financial goals of the event program, as well as develop objectives related to measurable data points.
• Collaborates with the Director of Philanthropic Operations to establish event fundraising goals and strategies to accomplish the financial and attendance-based goals of the events program.
• Collaborates with various PPCCC cross functional departments to maximize event success.
• Collaborates with on all event invitation materials and their distribution
• In charge of all event vendor contracting and execution
• Recruits, coordinates and facilitates volunteer engagement for special events.
• Manages data regarding event giving.
• Works in collaboration with the database staff to ensure that all data regarding the financial support for the event, is accurately maintained in the Development database.
• Oversee the preparation and planning for all necessary reports from the database including mailing/invitation lists, financial records, donor lists for each event, reports and thank-you letters.
• Utilizes Raiser’s Edge and other softwares (Paybee, excel etc.) to accurately monitor attendance and contributions as well as other event needs, including assistance in gift entry, related to all Philanthropy events.
• Oversees and coordinates all marketing, communications and media related to events (touched on above).

QUALIFICATIONS

• Exceptional interpersonal skills and ability to work effectively with donors, board members, prospects, volunteers and other staff.
• Strong volunteer management skills desired.
• Understanding of fundraising and donor relations, as well as specific experience in developing and expanding strategic events for fundraising purposes in a non-profit environment.
• Strong tech abilities as two of the major events require live streaming as well as software tickets sales, tracking, paddle raise management and much more (Paybee, excel etc.).
• Demonstrated ability to plan and manage events and other projects from conception to completion, including the ability to set, reach and measure outcomes.
• Strong computer skills with Microsoft (Word, Outlook, Excel), Raiser’s Edge (or similar database) and ability to operate office equipment.
• Requires valid CA driver’s license and a reliable means of transportation.
• Availability to work flexible hours, including evenings, as required.
• Strong commitment to the PPCCC mission, goals and policies.

EDUCATION and/or EXPERIENCE

• Experience managing volunteers.
• Experience with event planning.
• Experience negotiating contracts a plus.
• Demonstrated knowledge of and experience in non-profit fundraising activities.
• BA or AA a plus.
• Experience with fund-raising software, particularly Raiser’s Edge preferred.
• Excellent computer knowledge, event management software (Paybee a plus), Microsoft Office programs including Excel, Word. and Adobe Suite experience a plus.

Planned Parenthood California Central Coast’s (PPCCC’s) compensation philosophy supports the organization’s mission, vision, and values. Each position has a salary based on market value and the organization’s pay levels. The starting salary for this position is $34.32/hour with the opportunity for advancement. As part of our commitment to pay equity, PPCCC does not negotiate salaries.

Pay Differential: $1.00/hour bilingual Spanish/English differential pay is offered upon passing the language assessment test.