Development Database Coordinator

Diocese of Tyler

Tyler (TX)

Hybrid

USD 39,000 - 65,000

Full time

8 days ago

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Benefits offered by this job

403(b)

Dental insurance

Employee assistance program

Flexible schedule

Health insurance

Health savings account

Life insurance

Paid time off

Professional development assistance

Relocation assistance

Vision insurance

Job summary

The Diocese of Tyler is seeking a Development Database Coordinator to serve as the central administrator of the donor database, ensuring data integrity and timely gift processing. You will support fundraising, stewardship, and decision‑making with reliable data, reports, and automated workflows.

Responsibilities include advanced querying, reporting, donor engagement, and staff training on development technology. The role is hybrid in Tyler, TX with competitive benefits.

Qualifications

Bachelor’s degree in a related field is preferred.
1–2 years with Blackbaud Raiser’s Edge/NXT preferred.
Nonprofit development or donor relations experience preferred.
Bilingual English/Spanish preferred.

Responsibilities

Lead administrator of Raiser’s Edge NXT with data integrity and security.
Create and run queries, reports, dashboards, and data exports.
Train staff on development technology and procedures.
Coordinate gift processing, acknowledgments, and donor recognition.
Automate workflows with Power Automate and integrate systems.

Skills

Excel

Outlook

Teams

Data reporting

Power Automate

Education

Bachelor’s degree in business administration, finance, data management, nonprofit management, or a related field

Tools

Raiser’s Edge NXT

GiveCentral

Importacular

AutomateGenius

Job description

Full job description

The Development Database Coordinator position exists to ensure the Diocese’s fundraising and donor management operations are accurate, efficient, and well-coordinated. The role serves as the central administrator of the central donor database, ensuring donor information is maintained with integrity, gifts are processed and acknowledged promptly, and development staff have reliable data to support fundraising, stewardship, and decision-making.

Beyond database management, the position supports donor engagement by providing prospect research, generating reports and dashboards, automating workflows, integrating systems, and training staff on the effective use of development technology. By improving data quality, streamlining processes, and supporting donor-centered service, the Development Database Coordinator helps the Office of Stewardship & Development build stronger relationships with benefactors and advance the mission of the Diocese of Tyler and its affiliated ministries.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Database Management & Reporting

Serve as the lead administrator of Raiser’s Edge NXT, ensuring data integrity, security, and usability.
Train and support diocesan and parish staff on the effective use of Raiser’s Edge NXT.
Create and run complex queries, reports, dashboards, and data exports to support development and stewardship efforts.
Perform regular database maintenance, including Address Finder, Email Finder, Phone Finder, and Deceased Constituent Finder updates on a regular basis.
Coordinate the setup of appeal and package codes to enable accurate gift tracking and reporting.
Develop and maintain standard operating procedures for gift process, database entry, and data maintenance processes.
Generate pledge audit reports and year-end consolidated receipts for all donors.
Ensure the accuracy of data related to donations, donor recognition, and event participation.

Gift Processing & Donor Acknowledgment

Collaborate with the Gift Processing & Day Entry Clerk to plan, manage, and implement gift receipting and acknowledgment processes for all diocesan entities, including parishes, schools, and the Tyler Catholic School Foundation.
Process online donations through Raiser’s Edge NXT’s Online Express, GiveCentral, and any other online giving interface used by the diocese.
Record and reconcile donations, transfers, and deposits to/from diocesan and foundation funds.
Coordinate the donor recognition program with the assistance of the Director of Development and Donor Engagement Coordinator to ensure timely and appropriate stewardship for all benefactors.

Prospect Research & Donor Engagement

Conduct research on current and prospective donors to support cultivation and solicitation strategies.
Identify opportunities to align donor interests with ministry priorities across the Diocese of Tyler.
Notify Development leadership of key donor milestones (e.g., birthdays, anniversaries, and achievements) to support personalized engagement.
Coordinate the assignment and management of prospective donors to clergy, staff, and volunteers for donor portfolio follow‑up and engagement.

Workflow Automation & Systems Integration

Design and implement automated workflows using Microsoft Power Automate and Office 365 to streamline development operations.
Set‑up and manage the integration of Raiser’s Edge NXT with all third‑party tools, including Importacular, AutomateGenius, and any other necessary API software interfaces.
Collaborate with the Blackbaud environment administrators to manage user access and permissions.

Collaboration & Administrative Support

Support special events, appeals, campaigns, and reports by preparing data and materials as needed.
Collaborate with other departments, parishes, vendors, and external partners to ensure effective communication and consistency in stewardship practices.
Perform other necessary duties as assigned by the Director of Development.

QUALIFICATIONS

Education & Experience

Bachelor’s degree in business administration, finance, data management, nonprofit management, or a related field (preferred).
1–2 years of experience working with Blackbaud products, particularly Raiser’s Edge and NXT (preferred).
1–2 years of experience working with other CRM database products outside of Raiser’s Edge and NXT (preferred).
Experience working in a nonprofit development, donor relations, or gift processing environment (preferred).
Bilingual, English & Spanish, languages (preferred).

Technical & Professional Skills

Proficient in Microsoft Office 365, especially Excel, Outlook, and Teams; experienced with CSV data files and mail merge processes.
Demonstrated ability to create and manage database queries, reports, and dashboards.
Familiarity with Microsoft Power Automate or similar tools for workflow automation.
Strong written and verbal communication skills; able to work effectively with users of varying technical skill levels.
Excellent organizational, analytical, and time‑management skills.
Ability to quickly learn and effectively use the Diocese’s centralized CRM and database systems, including Raiser’s Edge NXT and any future platforms adopted by the Diocese, as well as adapt to database updates, system changes, or the implementation of new database solutions.

WORKING CONDITIONS

Will work around standard office equipment.
Frequent use of computers and other standard office equipment.
Ability to occasionally lift and move objects up to 20 lbs.
Ability to sit and/or stand for extended periods of time.
Occasional travel to parishes and other locations is required.
Occasional evening and weekend event attendance is required.

DIOCESAN STANDARDS

Required to agree to and follow all Chancery Personnel Manual policies as a condition of employment.
Commitment to live by the Diocese of Tyler Chancery Core Values.
Ability to work collaboratively with clergy, lay staff, and volunteers.
High level of discretion in handling confidential information.
Strong commitment to excellence and donor‑centered service.

Pay: Up to $65,000.00 per year

Benefits: