Development Coordinator, Temporary

careers-heart; New Haven (CT); Remote; USD 28,000 - 36,000; Part time

Job summary

The American Heart Association is seeking a Development Coordinator for a temporary, remote role focused on supporting School Fundraising programs for the Kids Heart Challenge campaign. You will handle data entry, donor information, and coordinate with the fundraising team to achieve school engagement goals.

Responsibilities include data maintenance in systems like Microsoft Dynamics or similar, reporting, and occasional evenings and weekends.

Qualifications

• At least three years’ experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
• High school Diploma or equivalent.
• Experience in event planning, organizing, consultation, and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and Excel; advanced knowledge preferred. These skills are subject to testing.
• Ability to work in a team environment and interact with all levels of staff, volunteers, and the public.

Responsibilities

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.
• Process, monitor, and report on data including donor information, donor payments, events, and prospect details.

Skills

Administrative support

Project coordination

Event management

PowerPoint

Excel

Communication skills

Team collaboration

Education

High school diploma or equivalent

Tools

Zoom

Microsoft Teams

Event.Gives

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for aDevelopment Coordinator-Temporary.This is a remote, temporary position in the Northeast, currently posted in Connecticut. This individual will be responsible for supporting our School Fundraising programs for our Kids Heart Challenge campaign. There will be data entry, interaction with the fundraising team, and work with some schools. You will support the RVP and Development Directors and achieve the desired school engagement results. Work primarily includes behind-the-scenes data support, emails, and phone calls. The Association will provide a laptop computer with access to company software.

• Five hours per day, five days per week - morning hours ideal, but flexibility is crucial.
• Non-exempt hourly position with a 25-hour work week - early morning hours preferred.
• This position will begin on November 30, 2026, with an end date in May 2027 (for a duration of approximately 16 weeks).
• This is a home-office-based position.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values, where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn,Instagram,Facebook,X, and atheart.jobs.

Responsibilities

The Development Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.Must be willing to work outside of standard hours as needed, includingSupport Services.

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.

Process, Monitor, and Report on Data

Data is central to the organization's success. This position has the meaningful responsibility of entering, maintaining, and reporting on critical data, including donor information, donor payments, events, and prospect details.

• Experience in general data entry or equivalent in Association data management systems such as Microsoft Dynamics or Luminate is required.
• Processing all related data, ensuring accurate record-keeping.
• Supervising data for completeness and accuracy. Correcting irregularities as needed.
• Generating reports as needed.
• Occasional evenings and weekends as needed.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

• At least three years’ experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
• High school Diploma or equivalent.
• Experience in event planning, organizing, consultation, and event management preferred.Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
• Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
• Ability to be respectful, self-motivated, resourceful, detailed, and considerate.
• A willingness to work in an atmosphere that requires flexibility and change.Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
• Knowledge of and skill in report preparation, proofreading, and attention to detail.
• Must pass a background check and must be at least 18 years old.

Preferred Qualifications, not required to qualify:

• Nonprofit experience
• Project management experience
• Digital event production experience