Development Coordinator, Temporary

American Heart Association; Melville (NY); Remote; USD 31,000 - 40,000; Part time

Benefits offered by this job

Heart U training

Professional development

Mentoring program

Job summary

American Heart Association is seeking a Development Coordinator-Temporary for remote work in the Northeast, currently posted in Baltimore, MD. You will support School Fundraising for the Kids Heart Challenge through data entry, coordinating with the fundraising team, and school outreach, with a laptop provided.

Role begins Oct 2, 2025 and ends May 2026 (~30 weeks). It is a home-office position, 25 hours per week, with mornings preferred.

Qualifications

• Three years of administrative, coordination, or event management experience.
• High school diploma or equivalent.
• Experience with event planning and web conferencing tools.
• Strong multitasking and attention to detail.
• Proficient in PowerPoint, Word, and Excel (testing may apply).

Responsibilities

• Meet with directors and volunteers to align on objectives.
• Respond to inquiries and provide timely service.
• Support Directors and Senior leaders with data and reports.
• Prepare presentations and meeting minutes.
• Work independently and in teams on projects.

Skills

PowerPoint

Excel

Word

Data entry

Administrative support

Detail-oriented

Education

High school diploma

Tools

Microsoft Dynamics

Luminate

Zoom

Teams

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Development Coordinator-Temporary. This is a remote, temporary position in the Northeast, currently posted in Baltimore, MD. This individual will be responsible for supporting our School Fundraising programs for our Kids Heart Challenge campaign. There will be data entry, interaction with the fundraising team, and work with some schools. You will support the RVP and Development Directors and achieve the desired school engagement results. Work primarily includes behind-the-scenes data support, emails, and phone calls. The Association will provide a laptop computer with access to company software.

• Five hours per day, five days per week - morning hours ideal, but flexibility is crucial.
• Non-exempt hourly position with a 25-hour work week - early morning hours preferred.
• This position will begin on October 2, 2025, with an end date in May 2026 (for a duration of approximately 30 weeks).
• This is a home-office-based position.

The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work‑life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.

Process, Monitor, and Report on Data

• Experience in general data entry or equivalent in Association data management systems such as Microsoft Dynamics or Luminate is required.
• Processing all related data, ensuring accurate record-keeping.
• Supervising data for completeness and accuracy. Correcting irregularities as needed.
• Generating reports as needed.
• Occasional evenings and weekends as needed.

Qualifications

• At least three years’ experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
• High school Diploma or equivalent.
• Experience in event planning, organizing, consultation, and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
• Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
• Ability to be respectful, self-motivated, resourceful, detailed, and considerate.
• A willingness to work in an atmosphere that requires flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
• Knowledge of and skill in report preparation, proofreading, and attention to detail.
• Must pass a background check and must be at least 18 years old.

Preferred Qualifications, Not Required To Qualify

• Nonprofit experience
• Project management experience
• Digital event production experience
• Design skills, preferably in Canva or similar
• Knowledge of email marketing basics
• Experience using Tableau reports
• Proficient in Microsoft SharePoint and Teams

Compensation & Benefits

Salary minimum to the midpoint of the range is $22.60 to $28.90 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

EOE/Protected Veterans/Persons with Disabilities