Development Coordinator, Major Gifts, Stanford Law School

Stanford Reglab; United States; On-site; USD 30,000 - 43,000; Full time

Job summary

Stanford Law School is seeking a Development Coordinator for the Major Gifts team within the Office of External Relations. This hybrid role provides administrative support across three major gift officers and helps manage centralized operational needs for the office.

You will coordinate travel, prepare agendas, build donor biographies, and assist with donor cultivation events, while ensuring accurate records in the university database and timely budget tracking.

Qualifications

• Bachelor’s degree (preferred) and one year of relevant experience or combination of education and relevant experience.
• Advanced computer skills with office software and email apps including Google Suite.
• Strong online research capabilities.
• Knowledge of Adobe Acrobat Suite a plus.
• Ability to multitask, adapt to changing priorities and deadlines.
• Excellent attention to detail and strong organizational skills.

Responsibilities

• Provide project and administrative support to three major gift officers, including agendas and travel itineraries.
• Coordinate travel arrangements for field staff and the dean as needed.
• Prepare reports and data entry; draft routine communications and disseminate documents.
• Build a network of contacts and stay informed on university initiatives.
• Review and track funds, report on gifts, and conduct front-line research as assigned.
• Assist in donor cultivation events and staff coordination as needed.
• Update donor records and generate reports using the external relations database.
• Assist with budget tracking and reimbursements for the team.

Skills

Advanced computer skills

Google Suite

Online research

Attention to detail

Strong organization

Multitasking

Education

Bachelor’s degree (preferred)

Tools

Adobe Acrobat

Microsoft Access

Job description

Budgeted Salary Range: The Law School's budgeted salary range for this position is $29.75-$42.79 per annum.

This position is considered hybrid, with a 3-day onsite minimum required.

Under direct supervision, provide administrative and routine support to fundraising
programs and activities for the Stanford Law School Office of External Relations. Work
with front-line fundraising staff, donors, volunteers, and other law school and university
staff to assist in establishing and maintaining relationships with all school and university
constituencies.

The major gifts team is part of the Office of External Relations at Stanford Law School.
It is made up of regionally focused field staff who work throughout the United States to
build and maintain relationships with Stanford Law School alumni, parents, friends,
corporations and foundations to advance Stanford Law School’s mission. The
development coordinator for the major gifts team will provide a full range of
administrative services to support the field fundraising efforts of three major gift officers.
He/she will also provide general assistance to help manage the centralized operational
needs of the Office of External Relations.

The development coordinator will report to the Director of Major Gifts and will
collaborate closely with the major gifts team, his/her administrative peers and others to
fulfill the duties associated with providing support to the team and assistance to the Director of Major Gifts.

CORE DUTIES:

• Provide project and administrative support to three major gift officers. This includes: producing meeting agendas and travel itineraries for field staff and the dean as needed; coordinating travel arrangements for field staff and the dean as needed; prepare reports and data entry.
• Respond to inquiries, and determine and take appropriate action as required.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, grant proposals, conference and seminar materials, reports, brochures and displays.
• Build a network of relevant contacts, and stay informed on current university initiatives and activities.
• Review and track funds and report on use of gifts and conduct front line research as assigned.
• Assist in the planning, implementation and staffing of donor cultivation and other special events as needed.
• Retrieve information about prospects and donors, update records, and generate reports using the university’s external relations database.
• Assist with budget tracking and process reimbursements for team as needed.
• Review calendars for upcoming travel/projects/events to determine actions needed for successful and timely completion.
• Create and revise donor biographies and proactively assure that all information is current and accurate. This might include creating summaries comprised of information obtained from Stanford’s database and also information obtained from online research to ensure a full understanding of all of the information needed to complete the individual’s biography.
• Other duties may also be assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

Bachelor’s degree (preferred) and one year of relevant experience or combination of education and relevant experience.

PREFERRED MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Advanced computer skills and demonstrated experience with office software and email applications, including Google Suite.
• Advanced on-line research capabilities.
• Knowledge of Adobe Acrobat Suite a plus.
• Ability to work on multiple projects simultaneously.
• Ability to adapt to changing priorities, deadlines, and customer needs.
• Ability to perform detailed work with a high level of accuracy and attention to detail.
• Strong organization skills.

• Applicants must be authorized to work in the United States without the need for employer visa sponsorship now or in the future.

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and affirmative action policy; Know Your Rights: Workplace Discrimination is Illegal.

Develop, implement and assess coordinated and/or comprehensive strategic plans to reach program goals and develop gift opportunities related to University needs. Partner with other senior development personnel to establish policies and implement strategies to enhance gift results, manage staff, and interact with volunteers and various university constituencies.

Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.
• Ability to drive day or night.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Core Duties

• Plan and schedule calendar(s) for assigned gift officers or team members with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or perform duties associated with scheduling, organizing, and execution of volunteer meetings and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Assist in the design, publication and production of fundraising materials.
• Build a network of relevant contacts and stay informed on current university initiatives and activities.
• Review and track funds and report on use of gifts, as assigned.
• Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
• Track budget(s), and process reimbursements for department.

Minimum Education and Experience

Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Demonstrated ability with Microsoft Office suite.
• Knowledge of database systems, such as Microsoft Access.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Demonstrate a commitment to fostering an inclusive workplace culture where all employees feel valued, respected, and empowered.