Development Coordinator, Individual Giving

Biological Sciences Division at the University of Chicago; Chicago (IL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Biological Sciences Division at the University of Chicago seeks a fundraising coordinator to support assigned development activities under supervision. You will execute fundraising projects, manage donor communications, and assist with cultivation programs for prospective donors and visiting committees.

Responsibilities include coordinating events, preparing reports, maintaining Phoenix donor database, and drafting marketing materials.

Qualifications

• College or university degree required.
• 2–5 years of experience in a related nonprofit development role.
• Experience with fundraising, donor databases, or similar tools.

Responsibilities

• Support assigned development activities with instruction from others.
• Execute fundraising projects and cultivation programs for prospective donors and visiting committees.
• Coordinate logistics for meetings, events, and staff meetings; assist with event planning and vendor coordination.
• Draft and edit correspondence and documents for internal/external delivery.
• Use the Phoenix database to research, pull queries/reports, and maintain donor information.
• Prepare gift allocation and forward to Central Development’s gift processing.
• Research data to support development and volunteer activities; create reports and presentations.
• Plan activities for volunteer groups; recruit members and support leadership activities.
• Draft informational and marketing materials for assigned programs.

Skills

Fundraising

Donor relations

Event planning

Project coordination

Data analysis

Education

Bachelor's degree or higher

Tools

Phoenix database

Job description

About The Department

BSD DEV - Individual Giving - NOCO 4. Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.

Job Summary

The role provides professional support of assigned development activities with instruction from others. The coordinator executes fundraising projects and cultivation programs for prospective donors and for visiting committees.

Responsibilities

• Facilitates, organizes, and executes fundraising activities to ensure annual fundraising goals are met and future campaigns are successful.
• Collaborates with colleagues to execute projects with a focus on increasing participation, revenue, and engagement from prospects, donors, volunteers, faculty, and other key constituents.
• Coordinates logistics of meetings, events, and staff meetings as needed. Supports team on event planning and execution including working with vendors, collaborating with campus colleagues and volunteers. Works with fundraisers to advance giving strategies.
• Composes and edits correspondence and other documents for delivery internally and externally.
• Utilizes the fundraising database Phoenix to look up and maintain up-to-date and accurate information and to research information. Fulfills requests for queries/reports from Phoenix.
• Prepares gift allocation forms for gifts received by MBSD, and forwards the gifts and completed forms to Central Development’s gift processing office.
• Collects/researches data to support or answer specific questions/topics related to development and volunteer management activity; drafts, proofreads, and creates reports and presentations for the team and the volunteers that they support; develops and implements team procedures and policies.
• Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities.
• Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
• Performs other related work as needed.

Minimum Qualifications

College or university degree in a related field.

Work Experience

2-5 years of experience in a related job discipline.

Preferred Qualifications

Education

• Bachelor’s degree or higher.

Experience

• Nonprofit management, development, alumni relations, marketing, public relations, or similar work.
• Experience with fundraising, contact management or other database software.
• Experience working with volunteers.
• Experience planning and executing events.

Preferred Competencies

• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
• An exceptional work ethic and track record of personal initiative.
• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
• Flexibility and adaptability to new programs in an emerging and changing environment.

Working Conditions

Office environment with a hybrid schedule.

Benefits Eligible

Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.