Development Coordinator, Individual Giving

University of Chicago; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

University of Chicago MBSD Development is seeking a Development Coordinator to provide professional support for fundraising activities, cultivate prospective donors, and assist with visiting committees. You will use the Phoenix database to research information, prepare gift allocations, and generate reports for the MBSD team.

The role emphasizes collaboration with colleagues to meet annual fundraising goals and support future campaigns, with a hybrid office environment and opportunities to

Qualifications

• Education: college or university degree in related field.
• Minimum 2–5 years of work experience in a related job discipline.
• Experience with nonprofit management, development, alumni relations, marketing, public relations, or similar work.

Responsibilities

• Supports MBSD fundraising teams with complex and diverse tasks.
• Facilitates and executes fundraising activities to meet annual goals and future campaigns.
• Collaborates to increase participation, revenue, and engagement from prospects and donors.
• Coordinates logistics of meetings, events, and staff meetings; supports event planning with vendors.
• Drafts and edits internal and external correspondence and reports.

Skills

Strong verbal and writing skills

Attention to detail

Excellent organizational skills

Interpersonal and communication skills

Flexibility and adaptability

Education

Bachelor’s degree or higher

Degree in related field

Tools

Phoenix fundraising database

Job description

About The Department

Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.

Department

BSD DEV - Individual Giving - NOCO 4

Job Summary

The job provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.

Responsibilities

• The Development Coordinator performs complex and diverse responsibilities in support of Medicine & Biological Sciences Development (MBSD) fundraising teams.
• Facilitates, organizes, and executes fundraising activities to ensure annual fundraising goals are met and future campaigns are successful.
• Collaborates with colleagues to execute projects with a focus on increasing participation, revenue, and engagement from prospects, donors, volunteers, faculty, and other key constituents.
• Coordinates logistics of meetings, events, and staff meetings as needed. Supports team on event planning and execution including working with vendors, collaborating with campus colleagues and volunteers. Works with fundraisers to advance giving strategies.
• Composes and edits correspondence and other documents for delivery internally (e.g., MBSD, UCM) and externally (e.g., donor acknowledgements, correspondence for leaders and volunteers within the primary strategic constituencies).
• Utilizes the fundraising database Phoenix to look up and maintain up-to-date and accurate information and to research information. They fulfill requests for queries/reports from Phoenix.
• Prepares gift allocation forms for gifts received by MBSD, and forwards the gifts and completed forms to Central Development’s gift processing office.
• Collects/researches data to support or answer specific questions/topics related to development and volunteer management activity; drafts, proofreads, and creates reports and presentations for the team and the volunteers that they support; develops and implements team procedures and policies.
• Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities.
• Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
• Performs other related work as needed.

Education

Minimum qualifications include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

• Bachelor’s degree or higher.

Experience

• Nonprofit management, development, alumni relations, marketing, public relations, or similar work.
• Experience with fundraising, contact management or other database software.
• Experience working with volunteers.
• Experience planning and executing events.

Preferred Competencies

• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
• An exceptional work ethic and track record of personal initiative.
• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
• Flexibility and adaptability to new programs in an emerging and changing environment.

Working Conditions

• Office Environment (hybrid schedule).

Application Documents

• Resume (required)
• Cover Letter (preferred)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.