Development Coordinator, East Region

Ourselves, Inc.; Boston, New York (MA, NY); Híbrido; USD 55.000 - 60.000; Jornada completa

Descripción de la vacante

Facing History & Ourselves in Boston or New York City offers a hybrid role supporting the East region fundraising team. You will manage the Development Team calendar, prepare for donor meetings, and handle admin tasks in Salesforce, Google Suite, and MS Office.

We value collaboration, attention to detail, and the ability to juggle multiple priorities. This role supports event planning, board coordination, and regional activities with in-person and remote engagement across the East region.

Formación

• 1-2 years in administrative/support roles; nonprofit fundraising/event internships preferred.
• Interest in fundraising and donor moves management preferred.
• Familiarity with database management; Salesforce knowledge preferred.
• Ability to work in a remote environment with clear communication.
• Team player with attention to detail and flexibility.
• Strong writing and oral communication skills.

Responsabilidades

• Manage Development Team calendar and scheduling communications.
• Assist with weekly Development Team meetings and note-taking.
• Coordinate donor meetings and related donor events.
• Provide admin support for development activities and expense tracking.
• Support Executive Director calendar, meeting notes, and expenses.
• Coordinate logistics for East region team meetings and retreats.
• Assist with regional events materials, registrations, gifts, and reports.

Conocimientos

Attention to Detail

Prioritizes Work

Remote communication

Team player

Multi-tasking

Oral and written communication

Herramientas

Salesforce

Zoom

Google Suite

MS Office

Canva

Descripción del empleo

Reports To: Executive Director, East (interim)

Location: Hybrid in Boston or NYC (1 - 3x/week + events)

Status: Full Time; Non-Exempt (S2/B2)

Start Date: Immediately

Salary Range*: $55,000 - $60,000

Facing History & Ourselves is a global education non-profit organization. Facing History & Ourselves uses lessons of history to challenge teachers and their students to stand up to racism, antisemitism, and other forms of bigotry and hate.

Who You Are:

You are energetic, enthusiastic, and detail oriented. You are energized by a collaborative, hands-on environment and feel passionate about supporting the fundraising efforts of the regional team. You have strong multi tasking skills and are able to manage multiple priorities and projects simultaneously. You are a lifelong learner who is engaged with the themes and mission of Facing History. You value relationships - with the broader Facing History community of staff and supporters.

Critical Competencies include:

• Applies Attention to Detail
• Prioritizes Work

Who We Are:

We are an experienced and professional fundraising team who care deeply about the mission and work of our organization. We are highly collaborative, both within our fundraising team, the East Program team, and across all geographies. We depend on clear communication, commitment to each other as a team, and positive energy.

Roles and Responsibilities

Administration and Event Support for the Region (40%)

• Manage the Development Team’s calendar and timely communication regarding scheduling and schedule changes, meeting planning, and priority of tasks.
• Support preparation for weekly Development Team meetings and assist with note taking.
• Support the Development Team and Volunteer Leadership in scheduling of and preparation for donor meetings and other related donor contacts/events.
• Provide administrative support for development and office activities including mailings, development expense budget tracking, maintenance of files on the Google Drive.
• Provide administrative support to the Executive Director by helping to maintain their calendar, enter meeting notes, and expense tracking as needed.
• Support logistics for full East region team meetings and retreats.
• In co-ordination with the Sr. Manager, Donor Experience & Engagement and the organization’s Special Events Team, support the planning and execution of all regional Development and Community events. Responsibilities include managing print and digital materials, tracking registrations and gifts, running and circulating reports, physical event set up, guest greeting, and supporting technical support for virtual and in person events.
• Ensure that all event information is accurately updated and tracked on the organizational calendar, the events database and each individual campaign in Salesforce.

Database and Portfolio Management (35%)

• Manage data entry, report generation, and gift processing. Ensure Salesforce database records are up to date and accurate. Run, maintain and distribute weekly and quarterly reports for the team and as needed.
• Support regular meetings with the regional development team related to research, portfolio review, and moves management.

East Advisory Boards & Committees (25%)

• Provide support to the Development Team around management of the Advisory Boards by tracking meeting attendance, attending meetings, taking meeting minutes, and updating Salesforce.
• Lead all meeting logistics and assemble necessary materials.
• Maintain Advisory Board and Committee lists and coordinate annual update of Board member information.
• Support board communications planning and execution.
• Perform other related duties as required by position

Essential Skills and Qualities:

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don't hesitate to apply!

• Minimum of 1-2 years working in administrative, support-level position; preference for non-profit, fundraising, and/or event internships and work.
• Interest in fundraising and donor moves management preferred.
• Strong familiarity and comfort with database management; Salesforce knowledge preferred.
• Ability to maintain focus, motivation and communication with others in a remote environment
• Ability to work individually and as a member of a team; flexibility
• Leads by example and models behaviors that are consistent with the company's values.
• Interest in, and ability to articulate the mission of Facing History & Ourselves.
• Creative energy, self-starting with strong attention to detail, oral and written communication skills, and the ability to organize and manage multiple assignments.
• Excellent computer skills, including experience with Zoom, Google Suite, MS Office and Canva
• Ability to lift 25+ pounds

Benefits Summary:

• medical with a fully employer-sponsored health reimbursement account (HRA)
• dental
• vision
• life & AD&D
• long-term & short-term disability insurance
• 403(b) retirement plan with a discretionary organizational contribution
• generous paid time off
• an employee assistance program
• travel assistance plan
• pre-tax commuter spending accounts
• flexible spending accounts
• voluntary Colonial Life group plans
• robust wellness programs through aHealthyMe
• an employee discounted marketplace through BenefitHub
• weekly virtual yoga and meditation
• 403(b) advisement
• a friendly work environment

Facing History values a diverse workforce and an inclusive culture.

We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.

Our Commitment to Inclusion.

Our strength as an organization is directly tied to the diversity of our staff, leadership, educators, students, scholars, and volunteers. We strongly encourage each member of our community to be intentional and self-reflective in their attitudes toward others. This intentionality not only makes for a safer, happier, and more vibrant workplace, but it reflects the ethical framework of the content we produce for teachers and students. Our continued dedication to an inclusive work environment includes facilitating group learning journeys throughout the year and making space for optional employee resource groups. Together we show grace and support to ourselves and our colleagues so that we can all contribute in ways which are meaningful and rewarding.

Hybrid Work Model:

Facing History & Ourselves operates in a hybrid work model, allowing staff flexibility in both schedules and work locations. This particular position can be based in either Boston or New York City metro and requires in office, in person work (event related.) Travel will be required across the East region.

*In the interest of transparency, fairness, and equity Facing History is now listing public facing salary bands. These bands are benchmarked to external market factors and our own internal pay structure. New hires, in most cases, can expect an offer between the minimum and midpoint of the band, commensurate with the position and relevant experience.