Development Coordinator (Data Center)

Insight Global; Atlanta (GA); On-site; USD 90,000 - 100,000; Full time

Job summary

Insight Global seeks a Development Coordinator to provide administrative, operational, and project support to the Development team across active data center projects. You will manage contracts, invoices, vendor coordination, insurance tracking, and executive support, while coordinating across stakeholders in a fast-paced construction environment.

You will handle event coordination, meeting logistics, and document management, with travel up to 10% to Grayslake, Illinois, and a salary range of

Qualifications

• 2-4 years of experience in construction, real estate development, or related project environments.
• Experience with contract administration, project coordination, or construction administration.
• Experience supporting invoice processing, accounts payable workflows, vendor management, or job-cost related functions.
• Knowledge of construction terminology, project documentation, and workflows.
• Experience providing administrative or executive-level support.

Responsibilities

• Coordinate routing, execution, and tracking of contracts and amendments.
• Maintain contract records and monitor status across active projects.
• Enter contract information into accounting and PM systems.
• Assist with purchase order creation and documentation.
• Prepare correspondence, reports, and meeting minutes as needed.
• Support invoice workflows from receipt through approval and payment processing.
• Coordinate vendor onboarding and maintain vendor records.
• Collect certificates of insurance and monitor compliance documents.
• Provide administrative support across multiple development projects.
• Plan and coordinate department events, meetings, and site visits.

Skills

Contract administration

Project coordination

Invoice processing

Vendor management

Executive support

Event coordination

Education

Bachelor's degree in Business Administration

Tools

Coupa

Procore

Job description

Job Description

The Development Coordinator provides administrative, operational, and project support to the Development teamacross a portfolio of active data center development projects. This position supports key department workflowsincluding contract administration, invoice and vendor coordination, insurance compliance tracking, projectdocumentation, executive support, and event coordination.

The ideal candidate is highly organized, technologically proficient, and comfortable working in a fast-pacedconstruction and development environment. This individual must have the ability to independently manage recurringworkflows, maintain accurate project records, coordinate across multiple internal and external stakeholders, andproactively identify administrative or process needs.

RESPONSIBILITIES

Contract Administration & Project Documentation

• Coordinate the routing, execution, and tracking of contracts, amendments, and related project agreements.
• Maintain accurate contract records and monitor agreement status across active development projects.
• Enter and maintain contract information within applicable accounting, project management, and documentmanagement systems.
• Assist with purchase order creation, updates, and supporting documentation.
• Maintain organized electronic project files and ensure documentation is current, complete, and easilyaccessible.
• Prepare correspondence, reports, presentations, meeting minutes, and other project documentation asneeded.
• Support contract renewals, quote tracking, and vendor documentation processes.

Invoice & Vendor Management

• Coordinate Development department invoice workflows from receipt through approval and paymentprocessing.
• Review invoices for completeness, accuracy, appropriate project allocation, and alignment with applicablecontract terms.
• Route invoices through established approval workflows and proactively follow up on outstanding approvals.
• Maintain invoice tracking records and assist with identifying discrepancies, duplicate invoices, or missingsupporting documentation.
• Serve as a point of contact for vendors regarding invoice submission requirements and payment status.
• Coordinate with Accounting, Development, and project teams to resolve invoice and vendor-related issues.
• Assist with vendor onboarding and maintenance of vendor records.

Insurance & Compliance Tracking

• Collect and maintain Certificates of Insurance and other required vendor compliance documentation.
• Monitor insurance expiration dates and proactively coordinate renewal requests.
• Maintain accurate insurance and compliance tracking logs across active Development projects.
• Escalate outstanding or non-compliant documentation as appropriate.

Development & Project Support

• Provide administrative and operational support across multiple concurrent development projects.
• Coordinate with Development Managers, project teams, consultants, contractors, and internal departmentsto support project workflows.
• Assist with the preparation and distribution of recurring project and department reports.
• Support meeting coordination, agendas, meeting minutes, action item tracking, and follow-up.
• Assist with maintaining project data and records within Development technology platforms.
• Identify opportunities to improve administrative workflows, documentation, and department processes.

Executive & Department Support

• Provide administrative support to Development leadership, including calendar coordination, meetingscheduling, travel arrangements, and preparation of correspondence or materials.
• Coordinate internal and external meetings involving executives, project teams, vendors, and consultants.
• Handle confidential and sensitive information with discretion and professionalism.
• Support department-wide administrative needs and special projects as assigned.

Event & Meeting Coordination

• Assist with planning and coordinating department events, project milestones, team meetings, site visits, andother Development functions.
• Coordinate event logistics including scheduling, venues, vendors, catering, materials, and attendeecommunication.
• Support on-site event execution and vendor coordination as needed.
• Maintain event documentation, budgets, and related administrative records.

Travel - up to 10% to Grayslake Illinois

Salary - 90-100K with Bonus

Skills and Requirements

• 2-4 years of experience in construction, general contracting, real estate development, or a related projectenvironment preferred.
• Experience with contract administration, project coordination, or construction administration.
• Experience supporting invoice processing, accounts payable workflows, vendor management, or job costrelated functions.
• Working knowledge of construction terminology, project documentation, and general project workflows.
• Experience providing administrative or executive-level support.
• Experience coordinating corporate, department, or project-related events preferred.
• Associate or Bachelor's degree in Business Administration, Construction Management, or a related fieldpreferred; equivalent relevant experience will be considered.
• Data center or mission-critical construction experience is a plus.
• Coupa/Procore experience

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].