Development Coordinator, Center for Talented Youth

Johns Hopkins University; Baltimore (MD); On-site; USD 36,000 - 68,000; Full time

Job summary

Johns Hopkins University’s Center for Talented Youth seeks a Development Coordinator to provide essential administrative and operational support to the DAR team, acting as liaison with central Advancement services.

The role focuses on processing gifts, maintaining CRM data, preparing reports, and coordinating donor-related activities while supporting budgets and events. Strong organizational skills are key.

Qualifications

• High school diploma or graduation equivalent.
• Three years related experience.
• Bachelor’s degree preferred.

Responsibilities

• Provide administrative and operational support to CTY’s Development & Alumni Relations team.
• Serve as liaison between CTY and centralized JHU Development & Alumni Relations services.
• Process gifts, pledges, and donor transactions; maintain CRM data.
• Enter visit notes, solicitation activity, and link gifts to proposals.
• Prepare gift acknowledgements, reports, and presentations.
• Support budgeting, calendar management, and event planning.
• Coordinate prospect research and donor stewardship activities.

Skills

Cross-functional coordination

Relationship-management

Education

High school diploma or GED

Three years related experience

Bachelor’s degree

Tools

Salesforce

Blackbaud

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

The Development Coordinator provides administrative and operational support to CTY’s Development & Alumni Relations team and serves as the primary operational liaison between CTY and centralized JHU Development & Alumni Relations services. The position provides critical coordination and day-to-day administrative support that enables frontline fundraisers and constituent relations staff to focus on relationship-building, donor engagement, and revenue-generating activities.

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

Specific Duties & Responsibilities:

Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:

• Processing gifts, pledges, and other donor-related transactions
• Coordinating gift tracking and database maintenance
• Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
• Entering and updating workplan data
• Compiling and producing reports

Provide administrative support for the DAR team. This may include:

• Handle sensitive and confidential information with an appropriate level of discretion
• Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
• Coordinating staff portfolios and portfolio assignment transfers
• Organizing meetings and preparing materials
• Preparing and mailing gift acknowledgement letters
• Drafting correspondence
• Producing a variety of reports and presentations using information from multiple sources.
• Creating tables, graphs, and PowerPoint presentations
• Preparing event briefings for leaders.
• Responding to internal and external constituent inquiries
• Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
• Maintaining and monitoring operating budgets.
• Ensuring the successful execution of events by assisting with planning and day-of management
• Assisting with management of project deadlines and deliverables, following up on outstanding tasks
• Monitoring and contributing to social media communications
• Maintaining office filing systems and office equipment inventories

Other duties as assigned.

In addition to the duties listed above the Development Coordinator will:

• Serve as the primary operational liaison to central Advancement Services and coordinate with other central DAR partners as needed, facilitating requests and resolving operational issues involving donor and prospect records, gifts, research, reporting, and other advancement processes.
• Coordinate prospect research requests and help ensure that fundraisers have the information and research needed to prepare for donor and prospect engagement.
• Partner closely with the Alumni & Constituent Relations Officer to provide operational and logistical support for CTY’s donor stewardship and constituent engagement program, including donor, parent, alumni, volunteer, and special-event activities.
• Support the flow of information between CTY Development & Alumni Relations and central DAR partners to ensure that fundraising activity, donor information, and advancement processes are accurately coordinated across units.
• Help maintain the operational infrastructure necessary for the team’s major gifts, annual giving, corporate/foundation relations, stewardship, and constituent engagement work, serving as a central point of coordination across these functions.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s degree.
• Experience using a CRM.
• Experience working in an advancement/development office with a CRM such as Salesforce or Blackbaud and navigating centralized advancement services.
• Cross-functional coordination and relationship-management skills, with the ability to work effectively with others.

Classified Title: Development Coordinator
Job Posting Title (Working Title): Development Coordinator, Center for Talented Youth
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Minimum: $36,300 - Maximum: $67,700(targeted salary: $50,000; commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:30am-5:00pm
FLSA Status: Non-Exempt
Location: Mount Washington Campus
Department name: 10000090-CTY Development
Personnel area: Academic and Business Centers

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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