Development Coordinator (Administrative Analyst/Specialist Exempt I) - University Development

California State University; San Francisco (CA); On-site; USD 58,000 - 63,000; Full time

Job summary

An established industry player seeks a Development Coordinator to provide essential administrative support within a dynamic environment. This role involves working closely with the Associate Vice President of Development, managing calendars, coordinating fundraising efforts, and ensuring smooth office operations. Ideal candidates will have strong organizational and communication skills, with a knack for problem-solving and a commitment to excellence. Join a dedicated team that values collaboration and innovation, and contribute to impactful initiatives that make a difference in the community.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Pension Plan

401k

Healthcare Savings Account

Life Insurance

Disability Insurance

Vacation and Sick Leave

Fee Waiver Program

Qualifications

• Ability to apply administrative theories and techniques effectively.
• Thorough knowledge of policies and procedures relevant to the role.

Responsibilities

• Provide administrative support for the AVP and Development department.
• Assist with donor correspondence and fundraising appeals.

Skills

Administrative Support

Organizational Skills

Communication Skills

Problem-Solving Skills

Research Skills

Education

Bachelor's Degree

Tools

Raiser’s Edge CRM

Concur

Common Financial System (CFS)

Microsoft Outlook

Job description

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Development Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Department

University Development

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday 8:00AM-5:00PM

Anticipated Hiring Range

$4,900.00 - $5,200.00 Per Month ($58,800 - $62,400 Annually)

Salary is commensurate with experience.

Position Summary

Under the supervision of the Senior Development Associate and the guidance of the Associate Vice President (AVP) of Development, the Development Office Coordinator provides a broad range of administrative support for the AVP, the Development department, and the development officers; and serves as a member of the Development Office administrative support team to advance the goals and objectives of the department. The Development Office Coordinator is responsible for administrating highly sensitive and a wide variety of duties including but not limited to those associated with office, personnel, fiscal, and back-office fundraising support. The incumbent will also serve as the front office representative, providing professional and friendly customer service.

Position Information

Team-wide Work in Partnership with AVP

• Assist with pledge administration including reminders and write-offs in coordination with Development Directors and Advancement Services using the department’s Raiser’s Edge CRM where appropriate.
• Partner with the AVP on Development-wide initiatives such as the scholarship centralization project and other such process-and-framework creating projects.
• Coordinate with the AVP and others on any scholarship administration related matter that may need Development’s assistance.
• Lead the onboarding process for all new hires for Development employees, including maintaining a comprehensive onboarding deck, creating an onboarding and orientation schedule, obtaining building access and parking, facilitating telecommunications equipment acquisition, etc.

AVP Support

• Manage the AVP’s Outlook calendar.
• Partner with the AVP on matters related to personnel including coordinating with Human Resources (HR) on hiring, including posting ads for positions and position changes for the Development department; overseeing absence management and processes for the Development office.
• Collaborate with the AVP on team-wide meetings.

Administrative Support: Fundraising

• Assist with donor correspondence mailings and fundraising appeals, as appropriate.
• Provide development officers with logistical support for travel (travel arrangement, conference registration, maps, directions, parking permits, etc., using web-based travel and expense reporting tool, Concur).
• Assist with arranging facilities, food service, audio visual, and all other logistical tasks for meetings, programs and select events involving development officers.

Fiscal Affairs

• Keep abreast of and master policies and procedures, and then present and train Development staff on policies and procedures as appropriate.
• Manage invoices, payments and payment approval processes for Development department using travel tool, Concur, the University’s Common Financial System (CFS), etc.:
• Process travel, hospitality, and miscellaneous reimbursements for development officers.
• Reconcile procurement card for general and University partner vendors.
• Create and submit online requisitions.
• Order and maintain office supplies, furniture, equipment and stationery.

Administrative Support: Day-to-Day Operations

• Answer phone and route calls as appropriate.
• Greet and escort visitors.
• Route internal and external mail/correspondence.
• Oversee overall orderliness and cleanliness of office.
• Oversee maintenance of equipment and supplies.
• Order keys and assist with phone line and email set-up for Development staff.
• Submit service requests for moves, repairs, cleaning, etc.
• Serve as a backup to other administrative support staff.
• Manage conference room calendars.

Other duties as assigned.

Minimum Qualifications

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

Experience in working in the fundraising area and/or with fundraisers.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at [phone].

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

*SFSU INTERNAL APPLICANTS ONLY*