Development Coordinator

University of Notre Dame; Notre Dame (IN); Sur place; USD 28 000 - 40 000; Plein temps

Résumé du poste

University of Notre Dame in South Bend, IN, seeks a Development Coordinator to support Directors of Regional Development in securing major gifts and managing donor relations. The role acts as an operational and stewardship engine across donor engagement.

Responsibilities include donor identification and stewardship, maintaining the donor database, creating detailed donor profiles, and coordinating travel and expenses while aligning university needs with donor priorities.

Qualifications

• Associate's degree + 2 years of professional experience or 4 years of professional office experience in lieu of a degree considered.
• Strong ability to communicate effectively in writing, with complementary editing skills.
• Excellent interpersonal and communication skills, including the ability to remain tactful in all situations.
• Proficient use of Microsoft Office Suite (Word, Excel) and Google (email, calendaring, docs and sheets).
• Ability and willingness to learn, use, seek, adapt, and adopt new technologies.
• Exceptional organizational and prioritization skills are required to meet deadlines in this fast-paced environment.
• Mission-oriented toward the aims of the University.
• Must be legally authorized to work in the United States without visa sponsorship.

Responsabilités

• Support the identification, cultivation, and ongoing stewardship of high-level donors and prospective benefactors.
• Maintain and update the benefactor information database to optimize fundraiser productivity and focus on targeted prospects.
• Develop detailed donor profiles highlighting historical giving, personal priorities, and philanthropic interests to enhance solicitation strategies.
• Partner with fundraisers to align University needs with donor priorities, aiding in solicitations.
• Serve as a primary point of contact for donors requiring customized handling and proper acknowledgement of leadership-level support.
• Promptly address and resolve benefactor requests or concerns, ensuring clear communication with regional fundraisers.
• Assist Directors in identifying timely solutions to donor needs to strengthen long-term relationships.
• Collaborate with administrative peers across the University to refine reporting standards and share donor relations best practices.
• Provide comprehensive administrative and organizational support to the Directors of Regional Development.
• Coordinate complex travel arrangements, including airfare, lodging, transportation, and meal reservations.
• Prepare, reconcile, and track travel expense reports, department expenditures, and regional budgets.
• Process gift acknowledgements, maintain contact reports in the CRM system, and generate regular tracking reports.
• Other duties as assigned.

Connaissances

Strong written communication

Interpersonal skills

Microsoft Office

Google Workspace

Organizational skills

Formation

Associate degree

Outils

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Description du poste

• Job Subfamily: Administrative Operations - UO004
• Unit: Regional Admin - 21034
• Job Family: University Operations

Job Description

The Development Coordinator plays a vital role in supporting the Directors of Regional Development to secure major gifts. This position acts as a key operational and stewardship engine for the team—evaluating, identifying, and engaging leadership benefactors and prospects while maintaining administrative excellence and seamless donor relations.

Key Responsibilities Include:

• Support the identification, cultivation, and ongoing stewardship of high-level donors and prospective benefactors.
• Maintain and update the benefactor information database to optimize fundraiser productivity and focus on targeted prospects.
• Develop detailed donor profiles highlighting historical giving, personal priorities, and philanthropic interests to enhance solicitation strategies.
• Partner with fundraisers to align University needs with donor priorities, aiding in solicitations.

Benefactor Stewardship & Donor Relations

• Serve as a primary point of contact for donors requiring customized handling and proper acknowledgement of leadership-level support.
• Promptly address and resolve benefactor requests or concerns, ensuring clear communication with regional fundraisers.
• Assist Directors in identifying timely solutions to donor needs to strengthen long-term relationships.
• Collaborate with administrative peers across the University to refine reporting standards and share donor relations best practices.

Administrative & Operational Support

• Provide comprehensive administrative and organizational support to the Directors of Regional Development.
• Coordinate complex travel arrangements, including airfare, lodging, transportation, and meal reservations.
• Prepare, reconcile, and track travel expense reports, department expenditures, and regional budgets.
• Process gift acknowledgements, maintain contact reports in the CRM system, and generate regular tracking reports.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Associate's degree + 2 years of professional experience or 4 years of professional office experience in lieu of a degree considered.
• Strong ability to communicate effectively in writing, with complementary editing skills.
• Excellent interpersonal and communication skills, including the ability to remain tactful in all situations.
• Proficient use of Microsoft Office Suite (Word, Excel) and Google (email, calendaring, docs and sheets).
• Ability and willingness to learn, use, seek, adapt, and adopt new technologies.
• Exceptional organizational and prioritization skills are required to meet deadlines in this fast-paced environment.
• Mission-oriented toward the aims of the University.
• Must be legally authorized to work in the United States without visa sponsorship.

Preferred Qualifications

Additional Information

Application Deadline to Apply: November 1, 2026

Salary: Up to $25 an hour, commensurate with experience

This position is located in South Bend, Indiana.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.