Development Coordinator

Universityofnotredame; Notre Dame (IN); On-site; USD 28,000 - 40,000; Full time

Job summary

The University of Notre Dame in South Bend, Indiana, is seeking a Development Associate to support portfolio management, donor relations, and fundraising operations. You will help identify and steward high-level donors, maintain donor records, and prepare reports to inform solicitations across regional fundraisers.

You will coordinate travel, manage expenses, and provide administrative support to the Directors of Regional Development while upholding Notre Dame's mission and commitments to donor

Qualifications

• Associate degree plus 2 years professional experience, or 4 years professional office experience in lieu of a degree considered.
• Strong written communication and editing skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office (Word, Excel) and Google apps.
• Ability and willingness to learn new technologies.
• Exceptional organizational and prioritization skills to meet deadlines.
• Legally authorized to work in the United States without visa sponsorship.

Responsibilities

• Support identification, cultivation, and stewardship of high-level donors.
• Maintain donor database to optimize productivity and target prospects.
• Develop donor profiles highlighting giving history and interests for better solicitations.
• Collaborate with fundraisers to align University needs with donor priorities.
• Serve as main contact for donors needing customized handling and acknowledgements.
• Address donor requests and resolve concerns with regional fundraisers.
• Assist Directors in identifying timely donor solutions to strengthen relationships.
• Collaborate with university admins to refine reporting standards and share best practices.
• Provide administrative support to Directors of Regional Development.
• Coordinate complex travel arrangements and manage travel expenses.

Skills

Written communication

Interpersonal skills

Microsoft Office

Google Workspace

Tech adaptability

Organizational skills

Work authorization

Education

Associate degree

Bachelor's degree

Job description

Key Responsibilities Include:

• Portfolio Management & Prospect Research
  • Support the identification, cultivation, and ongoing stewardship of high-level donors and prospective benefactors.
  • Maintain and update the benefactor information database to optimize fundraiser productivity and focus on targeted prospects.
  • Develop detailed donor profiles highlighting historical giving, personal priorities, and philanthropic interests to enhance solicitation strategies.
  • Partner with fundraisers to align University needs with donor priorities, aiding in solicitations.
• Benefactor Stewardship & Donor Relations
  • Serve as a primary point of contact for donors requiring customized handling and proper acknowledgement of leadership-level support.
  • Promptly address and resolve benefactor requests or concerns, ensuring clear communication with regional fundraisers.
  • Assist Directors in identifying timely solutions to donor needs to strengthen long-term relationships.
  • Collaborate with administrative peers across the University to refine reporting standards and share donor relations best practices.
• Administrative & Operational Support
  • Provide comprehensive administrative and organizational support to the Directors of Regional Development.
  • Coordinate complex travel arrangements, including airfare, lodging, transportation, and meal reservations.
  • Prepare, reconcile, and track travel expense reports, department expenditures, and regional budgets.
  • Process gift acknowledgements, maintain contact reports in the CRM system, and generate regular tracking reports.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate's degree + 2 years of professional experience or 4 years of professional office experience in lieu of a degree considered.
• Strong ability to communicate effectively in writing, with complementary editing skills.
• Excellent interpersonal and communication skills, including the ability to remain tactful in all situations.
• Proficient use of Microsoft Office Suite (Word, Excel) and Google (email, calendaring, docs and sheets).
• Ability and willingness to learn, use, seek, adapt, and adopt new technologies.
• Exceptional organizational and prioritization skills are required to meet deadlines in this fast-paced environment.
• Mission-oriented toward the aims of the University.
• Must be legally authorized to work in the United States without visa sponsorship.

PREFERRED QUALIFICATIONS:

• Bachelor's degree.
• Nonprofit experience.
• Fundraising operations experience.
• Corporate sales operations experience.

Application Deadline to Apply: November 1, 2026

Salary: Up to $25 an hour, commensurate with experience

This position is located in South Bend, Indiana.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.

The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.

Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

We strongly encourage applications from candidates attracted to a university with a Catholic identity.