Development Coordinator

American Heart Association; Milwaukee (WI); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid schedule

PTO 16 days/year

12 paid holidays

Tuition assistance

Heart U training

Job summary

The American Heart Association in Milwaukee is seeking a Development Coordinator to provide administrative support to our Executive Director and campaign leads for Heart Walk and Hard Hats with Heart. The role offers a 37.5-hour work week with a hybrid schedule and ample professional development resources.

The position emphasizes coordinating events, managing CRM data, processing donations, and supporting staff calendars.

Qualifications

• High School Diploma or equivalent is required.
• 3+ years of relevant administrative experience.
• Ability to manage multiple projects and meet deadlines.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and collaboration.
• Experience coordinating corporate events (in-person and virtual).
• Proficiency in Microsoft Office; Canva experience preferred.
• Daily local travel with reliable transportation.

Responsibilities

• Assist staff with day-to-day fundraising and volunteer activities, including CRM management.
• Coordinate logistics for events and meetings (pre-, day-of, post-).
• Develop and maintain information in CRM and event software.
• Handle report generation and data manipulation across systems.
• Perform office management and receptionist duties including mail and calls.
• Process invoices, track expenses, and handle donations.
• Maintain staff calendars and scheduling.
• Create event and meeting materials as needed.

Skills

Verbal communication

Written communication

Interpersonal skills

Event coordination

Microsoft Office

Canva

Travel readiness

Time management

Education

High School Diploma or equivalent

Tools

Salesforce

Luminate

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We are currently hiring for a Development Coordinator in our Milwaukee office! The position will provide administrative support to our Executive Director as well as our members who lead all aspects of the Heart Walk and Hard Hats with Heart campaigns.

This is a full-time position with a 37.5 hour work week and offers a hybrid schedule!

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Assist staff with day-to-day tasks that support fundraising and volunteer recruitment/management activities, including customer relationship management.




• Coordinate logistics for select events and meetings including pre-, day-of, and post- event/meeting duties.




• Develop, input, and maintain information in appropriate computer software programs, including a CRM and event specific software.




• Handle report generation, including manipulating data from multiple systems.




• Perform office management/reception duties in rotation with other administrative staff including processing ingoing and outgoing mail, handling incoming calls, maintaining supply and materials, and working with vendors on any office-related needs.




• Handle financial tasks, including paying invoices, tracking expenses, and processing donations.




• Maintain staff calendars and handle scheduling.




• Develop event and meeting materials as needed.

Qualifications

• High School Diploma or equivalent




• Three (3) years prior relevant work experience that includes:




• Ability to manage multiple projects simultaneously and meet specified timelines.




• Administrative expertise with complex clerical responsibilities and data management.




• Effective verbal and written communication skills




• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.




• Ability to coordinate, plan and implement corporate events, both in-person and digital experiences.




• Proficiency in Microsoft Office applications and Canva.




• Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis.

Here are some of the preferred skills we are looking for:

• Demonstrated ability to recruit, train and manage volunteers in a group setting with success in delegating and accomplishing goals through empowering volunteers.




• Knowledge of corporate and community networks.




• Knowledge of American Heart Association’s mission and programs.




• Knowledge of Salesforce and Luminate software.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.




• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.




• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.




• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.




• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.




• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills? Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

#LI-Hybrid

Join our Talent Community!

Join our Talent Community to receive updates on new opportunities and future events.

Software Powered by ICIMS

Default: Location : Location US-WI-Milwaukee

Posted Date 3 days ago (7/29/2026 10:20 AM)

Requisition ID 2026-17886

Job Category Administrative Support

Position Type Full Time