Development Coordinator

Harris County; Houston (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Harris County Public Library (HCPL) is seeking a Development Coordinator to support donor and partner engagement, track funding opportunities, and maintain development records. You will prepare reports, respond to stakeholders, and help ensure compliance with County procedures while aligning activities with HCPL’s strategic priorities.

This part-time, temporary role focuses on coordinating events and partner activities, documenting outcomes, and supporting leadership with development initiatives

Qualifications

• Requires a Bachelor’s degree in non-profit/public administration/communications/marketing/event management hospitality library science education or related field.
• Minimum three years of verifiable experience in event coordination nonprofit partnerships community engagement development support project coordination public administration or library services.
• Proficiency with Microsoft Office and ability to learn databases and grant/development systems.

Responsibilities

• Supports development, partnerships, and community engagement by maintaining relationships with nonprofits, foundations, donors, sponsors and other stakeholders.
• Identifiers and tracks funding, sponsorship, and outreach opportunities aligned with HCPL programs and priorities.
• Coordinates partner communications, meetings, logistics, documentation, and stewardship materials.

Skills

Communication

Organization

Event planning

Project coordination

Public administration knowledge

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Position Description

The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.

In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well‑being, diversity, and community impact makes HCPL more than just a workplace—it’s where individuals can grow, inspire, and contribute to meaningful change.

What you will do at Harris County Public Library

The Development Coordinator supports Harris County Public Library’s development efforts by assisting with donor, sponsor, nonprofit, foundation, and community partner engagement; researching and tracking potential funding, sponsorship, and partnership opportunities; maintaining development records, contact lists, stewardship documentation, impact data, and related tracking tools; preparing reports, summaries, presentations, correspondence, and recognition materials; coordinating follow‑up with partners and stakeholders; supporting grant, sponsorship, and resource development initiatives; documenting partner contributions and outcomes; and working with library leadership and internal departments to ensure development activities are organized, mission‑aligned, compliant with County procedures, and supportive of HCPL’s strategic priorities.

Duties & Responsibilities

• Supports HCPL development, partnership, and community engagement efforts by maintaining relationships with nonprofit organizations, community agencies, educational partners, civic groups, Friends groups, foundations, donors, sponsors, and other stakeholders.
• Researches, identifies, and tracks funding, sponsorship, partnership, and outreach opportunities that support HCPL programs, services, literacy initiatives, and strategic priorities.
• Coordinates partner communications, meeting logistics, follow‑up, documentation, records, agreements, calendars, stewardship materials, impact data, and internal updates.
• Assists with reports, summaries, presentations, correspondence, recognition materials, and other documentation related to development, partnerships, events, and community impact.
• Coordinates and supports partner events, donor or sponsor activities, community engagement programs, special projects, and public‑facing initiatives, including logistics, schedules, supplies, communications, budgets, expenses, and day‑of support.
• Serves as a point of contact for partners, vendors, presenters, staff, and stakeholders and helps resolve event, scheduling, communication, or logistical concerns.
• Collects attendance data, feedback, photos, success stories, and outcome information to evaluate effectiveness and support reporting.
• Works with branch and department staff to align development, partnership, and event activities with community needs, library service priorities, and HCPL’s mission.
• Provides technical, administrative, analytical, and project support while keeping management informed of issues, deadlines, risks, and decisions requiring approval.
• Represents HCPL professionally in meetings, events, communications, and community settings and performs other related duties as assigned.
• Participates in required training, work groups, meetings, and professional development activities to maintain current knowledge of development practices, systems, policies, and compliance requirements.
• Other duties as assigned.

Equal Opportunity Employer

Harris County is an Equal Opportunity Employer. https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

Special Services or Accommodations

If you need special services or accommodations, please call (713) 274‑5445 or email [e-mail].

Criminal History Check

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.

Education

• Bachelor’s degree in Non‑profit Management, Public Administration, Communications, Marketing, Event Management, Hospitality, Library Science, Education, Community Development, or a related field.

Experience

• Three (3) years of verifiable experience in event coordination, nonprofit partnerships, community engagement, development support, project coordination, public administration, library services, or a related area.
• Project management and organizational skills.

Additional Requirements

• Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy.
• Unofficial copies of transcripts are required along with the application.
• Available and reliable transportation for work‑related duties.

Knowledge, Skills & Abilities

• Knowledge of public library services, community engagement, nonprofit partnerships, event planning, project coordination, and basic development practices.
• Ability to build and maintain effective working relationships with partners, donors, sponsors, vendors, staff, leadership, and stakeholders.
• Ability to coordinate events, manage logistics, track deadlines, solve problems, and adapt to changing priorities.
• Strong written and verbal communication skills, including the ability to prepare clear reports, summaries, emails, presentations, and partner materials.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, maintain accurate records, track data, support reporting, and meet deadlines.
• Ability to exercise sound judgment, discretion, confidentiality, professionalism, and accountability.
• Ability to work independently and collaboratively in a team‑based public service environment.
• Ability to provide excellent customer service to internal and external stakeholders.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn and use databases, project tracking tools, grant or development systems, event platforms, and other technology as needed.
• Ability to assess work priorities, recognize areas for improvement, and maintain an organized, productive work environment.
• Ability to use personal mobile devices for the County’s multifactor authentication process.

NOTE

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

Professional Experience

• Working in a public library, nonprofit, foundation, public sector, education, or community‑based organization. (preferred)
• Coordinating public events, community programs, donor or sponsor activities, or partnership‑based initiatives. (preferred)
• Supporting development, fundraising, sponsorship, grant‑related, or stewardship activities. (preferred)
• Maintaining partner databases, event records, contact lists, budgets, reports, or project tracking tools (preferred).

Certification

• Project management, event planning, nonprofit management, or related certification. (preferred).

Language

• Bilingual (preferred).

Position Type and Typical Hours of Work

• Part‑Time | Temporary – 20 hours a week | This is a part time temporary position, with an ending date of December 25, 2026.
• Work is primarily performed in an office environment with extended periods of computer use. Occasional travel to branch locations or meetings may be required. The position is generally scheduled Monday through Friday. May require attendance at evening meetings, or off‑site meetings.

Work Environment and Physical Demands

• Driving: Position may require travel to County facilities, worksites, meetings, trainings, or events. Reliable transportation is required for work‑related duties.
• Office Equipment: Daily use of a computer, keyboard, telephone, copier, scanner, printer, calculator, and standard office software, including Microsoft Office applications and HR‑related systems.
• Physical Activities: Work is generally performed in an office setting and may require extended periods of sitting, computer use, reading, writing, speaking, listening, standing, walking, bending, reaching, and carrying materials.
• Lifting: Ability to lift, carry, push, or pull up to 25 pounds occasionally and up to 40 pounds as operational needs require.
• Vision and Hearing: Must be able to read paper and electronic documents, view computer screens, communicate in person and by telephone or virtual platform, and respond to verbal and written inquiries.
• Exposure to Environmental Conditions: Work is generally performed in a standard office environment with overhead lighting, shared workspaces, and extended periods of screen time. Position may occasionally require work at off‑site locations or during County events.

Reporting Relationships

• Reports to Position: Division Director, Research and Development Supervises Positions: None.

Work Location

• HCPL Administration – 5749 South Loop E, Houston, TX 77033.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.