Development Coordinator

School of the Art Institute of Chicago; Chicago (IL); Hybrid; USD 30,000 - 36,000; Full time

Job summary

The Development Coordinator at the School of the Art Institute of Chicago (SAIC) provides support to the Development/Major Gifts team by coordinating donor relations, events, campaigns, and related activities. The role includes managing timelines, donor outreach, and producing materials.

Responsibilities also cover preparing leadership reports, scheduling, drafting communications for gift officers, maintaining donor records in CRM, and assisting with event logistics and prospect research.

Qualifications

• 2+ years in development or fundraising roles with donor relations and events.
• Excellent written and verbal communication skills.
• Experience handling confidential donor information with tact.
• Ability to work collaboratively with strong customer-service orientation.

Responsibilities

• Support execution of fundraising activities and donor cultivation events.
• Assist with donor outreach, timelines, and related materials.
• Prepare reports and briefings for leadership.
• Manage scheduling, communications for gift officers, and donor records in CRM.
• Support event logistics, guest lists, registrations and invitations.
• Contribute to donor research and preparation of fundraising materials.
• Additional duties as assigned.

Skills

Donor relations

Fundraising

Communication skills

Multitasking

Organizational skills

Confidential handling

Customer-service orientation

Education

Bachelors of Fine Arts preferred

Tools

CRM experience

Job description

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

About the Department

The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school’s mission to educate and empower the world’s most influential artists, designers and scholars. Advancement partners strategically with the internal and external stakeholders to build enduring relationships, secure philanthropic support and steward resources that enhance the students experience, fuel academic excellence and strengthen SAIC’s impact locally and globally.

The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations, alumni engagement and donor relations. By leveraging best-in-class systems, data insights and creative engagement strategies. Advancement ensures that SAIC can continue to provide world –class resources – from faculty support and scholarship funding to state-of-the-art facilities and innovative programs. Collaborations across departments, thoughtful stewardship and a commitment to community and creative are at the heart of the office’s work.

Position Summary

The Development Coordinator is responsible for providing support to the Development/Major Gifts team by managing and coordinating all activities related to donor relations, donor events, fundraising campaigns, and other initiatives.

Responsibilities

• Under direction of the Executive Director, supports the execution of fundraising activities and cultivation events, including managing project timelines, assisting with donor outreach, and other related materials.
• Assists with preparing reports and briefings for leadership.
• Performs administrative tasks, such as scheduling appointments, drafting communications for gift officers, and maintaining files and donor records in CRM.
• Supports the administrative aspects of events, including formatting and reviewing guest lists for accuracy, assisting with registrations/invitations, and other event logistics.
• Provides support to the team in the research and identification of potential donors.
• Prepares and distributes fundraising materials.
• Additional duties as assigned.

Qualifications

• Bachelors of Fine Arts preferred
• Minimum two years’ experience in a development or fundraising role that includes supporting giving initiatives and solicitations, including database management, donor communications, and fundraising events.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle donor interest and personal information with tact and sensitivity, in a confidential manner.
• Ability to work collaboratively with a strong customer-service orientation.
• Ability to multitask while handling work expectations.
• Excellent organizational skills, and meticulous attention to detail.
• Experience working in a CRM is preferred.

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range:$22.00 - $26.47 per hour

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.

If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/ artic.edu/employment for complete information

Union

This position is part of a bargaining unit represented by AFSCME Council 31.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at [e-mail] .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.