Development Coordinator

National Capital Treatment & Recovery, formerly Phoenix House Mid-Atlantic; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

National Capital Treatment & Recovery seeks a Fundraising and Development professional to support the organization’s annual fundraising plan and donor engagement efforts in the Arlington, VA area. You will assist in donor cultivation, stewardship, communications, and reporting to drive revenue and impact.

Responsibilities include coordinating campaigns, maintaining donor records in the CRM, coordinating events, and supporting grant activities.

Qualifications

• Bachelor's degree in nonprofit management, communications, marketing, business administration, public administration, or related field.
• One to three years of fundraising or nonprofit administration experience.
• Experience supporting nonprofit boards or volunteer leadership groups.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with donor databases/constituent relationship management system
• Experience integrating AI tools to improve operational efficiency.

Responsibilities

• Assist the day-to-day implementation of the Foundation's annual fundraising plan.
• Assist donor cultivation, stewardship, acknowledgment, and recognition processes and tracking.
• Coordinate annual giving campaigns, direct mail appeals, email fundraising efforts, and donor outreach initiatives.
• Track fundraising performance and provide regular reporting on donor activity, campaign results, and revenue goals.
• Maintain accurate donor and prospect records within the donor management system.
• Conduct donor and prospect research to identify new funding opportunities in conjunction with Executive Director and Capital Campaign Senior Director.
• Assist the Executive Director, Capital Campaign Senior Director, and Foundation board with major gift cultivation and solicitation strategies.
• Coordinate donor meetings, site visits, stewardship events, and fundraising presentations.
• Prepare donor correspondence, proposals, acknowledgement letters, sponsorship requests, and impact reports.

Skills

Communication

Organization

MS Office

Donor CRM

AI tools

Nonprofit fundraising

Grant writing

Education

Bachelor's degree

Tools

DonorPerfect

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Fundraising and Development Operations

• Assist the day-to-day implementation of the Foundation's annual fundraising plan
• Assist donor cultivation, stewardship, acknowledgment, and recognition processes and tracking
• Coordinate annual giving campaigns, direct mail appeals, email fundraising efforts, and donor outreach initiatives.
• Track fundraising performance and provide regular reporting on donor activity, campaign results, and revenue goals
• Maintain accurate donor and prospect records within the donor management system.
• Conduct donor and prospect research to identify new funding opportunities in conjunction with Executive Director and Capital Campaign Senior Director
• Assist the Executive Director, Capital Campaign Senior Director, and Foundation baord with major gift cultivation and solicitation strategies.
• Coordinate donor meetings, site visits, stewardship events, and fundraising presentations.
• Prepare donor correspondence, proposals, acknowledgement letters, sponsorship requests, and impact reports.

Grants and Foundation Giving

• Assists Grant Manager with identifying, researching, and tracking grant opportunities as needed
• Work collaboratively with program and finance staff to gather data and outcomes required for grant applications and reports.

Board Relations and Governance Support

• Serve as the primary administrative liaison to the NCTR and Foundation Board of Directors.
• Coordinate board and committee meetings, including scheduling, logistics, agenda development, and meeting materials.
• Prepare board packets, presentations, minutes, and follow-up communications.
• Maintain board records, governance documents, committee rosters, and orientation materials.
• Support board recruitment, onboarding, engagement, and recognition activities.
• Assist board members with fundraising initiatives and donor engagement efforts.
• Track board giving, participation, and committee involvement.

Events and Community Engagement

• Coordinate fundraising events, donor appreciation activities, and community engagement initiatives.
• Manage event logistics, sponsorship fulfillment, guest communications, and volunteer coordination.
• Support event fundraising tracking, reporting, and post-event stewardship activities.
• Represent the Foundation at community events and stakeholder meetings as appropriate.

Administrative and Strategic Support

• Develop reports, dashboards, and presentations for the Executive Director, Foundation Board, and leadership team.
• Assist in preparing annual fundraising goals, budgets, and development plans.
• Monitor fundraising metrics and recommend process improvements, including the implementation of AI tools to improve efficiency and impactw
• Ensure compliance with donor confidentiality standards and applicable fundraising regulations.
• Perform other development and foundation-related duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in nonprofit management, communications, marketing, business administration, public administration, or related field.
• One to three years of experience in fundraising, development, nonprofit administration, donor relations, board relations, or similar roles
• Experience supporting nonprofit boards or volunteer leadership groups.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with donor databases and constituent relationship management system
• Experience integrating AI tools to improve operational efficiency

PREFERRED QUALIFICATIONS:

• Experience with DonorPerfect or similar fundraising CRM platforms.
• Experience coordinating fundraising campaigns and special events.
• Grant writing and grant management experience.
• Experience working within a healthcare, behavioral health, or human services organization