Development Associate-29372

Rush University Medical Center; Chicago (IL); On-site; USD 45,000 - 64,000; Full time

Job summary

Rush University Medical Center in Chicago, IL seeks a Development Associate to support the major gifts team. You will work with gift officers on pipeline strategies, draft donor communications, and help prepare monthly and event-related reports.

The role requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple projects in a fast-paced non-profit environment. Evening and some weekend events are expected.

Qualifications

• Bachelor's degree in communications-related, marketing or fundraising major.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Access).
• Strong written and verbal communications skills and attention to detail.

Responsibilities

• Provide essential support to the major gift officers for qualification, cultivation, solicitation, and stewardship of major gifts.
• Work with frontline fundraisers on pipeline development/solicitation strategies; assist with prospect identification.
• Conduct basic research and prospect identification tasks requested by gift officers.
• Draft correspondence to donors and prospects including acknowledgement letters and editing assistance for stewardship reports and proposals.
• Assist with monthly reporting to physicians, researchers, and other stakeholders; prepare and distribute reports.
• Schedule meetings between gift officers and institutional leadership; maintain relationships with administrative staff.
• Serve as liaison for gift transmittal to Development Operations; prepare documentation and forms.
• Assist with giving reports, prospect lists, and solicitation materials; run Power BI and Advance database reports.
• Collaborate with prospect management and events teams for post-event data on attendees; attend events occasionally.
• Develop understanding of Rush priorities to assist with cultivation of major gift prospects.
• Provide donor assistance as needed; handle special projects.
• Perform administrative duties (copying, mailing, filing, answering phones) and support other development assistants.

Skills

Interpersonal skills

Verbal and written grammar

Proactive and resourceful

Detail oriented

Team collaboration

Self-motivated

Confidentiality

Flexibility

Education

Bachelor's degree in communications/marketing/fundraising

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Access

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Philanthropy

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:30:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $21.61 - $30.53 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. This role has a corresponding incentive plan based on multiple factors. incentive compensation and additional benefits can be found on our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits)

Summary

The Development Associate will play a key role on the major gifts team. This position reports to the Executive Director, Major Gifts and works closely and collaboratively with major gifts officers and the prospect management, development operations, stewardship, and annual giving teams. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other Information

• A bachelor’s degree, ideally in a communications-related, marketing or fundraising major.
• Excellent working knowledge of Microsoft Office, including Word, advanced knowledge of Excel, Power Point and Access.
• Experience with web-based content management systems and e-communications programs.
• Ability to effectively manage large amounts of data, mailing lists, and giving information.
• Excellent verbal, grammar, and spelling skills.
• Pro-active and resourceful nature.
• Commitment to quality and timeliness in all aspects of work.
• Detail-oriented with strong organizational skills.
• Ability to collaborate effectively in a team environment.
• Pride and ownership in work product.
• Most events take place on weekdays and weeknights; must be willing to work evening and occasionally weekend events.
• The individual must be team oriented, well organized and have the ability to handle and prioritize multiple projects, work independently, and be comfortable taking simultaneous and varied assignments from several individuals.
• A pleasant manner and excellent interpersonal skills when dealing with colleagues, supervisors, volunteers and donors is essential.
• Candidate should be self-motivated, reliable, sensitive to issues of confidentiality, detail oriented and flexible.

Preferred Job Qualifications

• Two years’ experience preferred in a non-profit environment, events experience a plus.

Responsibilities

• Provide essential support to the major gift officers for the qualification, cultivation, solicitation, and stewardship of major gifts.
• Work in partnership with front line fundraisers on pipeline development/solicitation strategies, assisting with prospect identification tactics.
• Conduct basic research and prospect identification tasks requested by gift officers.
• Draft correspondence to donors and prospects including acknowledgement letters and lead letters and provide writing/editing assistance for stewardship reports, proposals, and other communications as assigned.
• Assist with the preparation and distribution of monthly reports to key physician partners, researchers, and other internal stakeholders in assigned service lines.
• Responsible for scheduling meetings between gift officers and leadership throughout the institution; build and maintain collegial relationships with administrative staff in assigned service lines.
• Serve as the liaison for the gift transmittal process to the Development Operations team for major gifts received by team members. This includes preparing gift transmittal and modification documentation, gift back-up documentation, and new fund activity forms.
• Assist with the preparation and distribution of giving reports, prospect lists, and solicitation materials related to the team’s fundraising activities. Work with the Development Operations team to create and run reports from Power BI and Advance databases to support these activities.
• Collaborate with the prospect management and events teams to assist with the preparation of post event data on attendees related to the team’s events. Attend events occasionally and support gift officer activities during those events.
• Develop an understanding of current themes and Rush priorities to assist with the cultivation of major gift prospects.
• Provide assistance to donors as requested.
• Other special project management as required.
• Perform various administrative duties including: copying, mailing, distributing, filing, and tracking correspondence, proposals, and other documents; answering telephones; and contributing to shared duties such as internal mail delivery and distribution, office-wide phone coverage and support of other development assistants/associates when necessary.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.