Development Associate

New Music USA; New York, Northern (NY, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Employer-sponsored health insurance

Extended vacation time

Hybrid work model

Summer Fridays off

Paid time off at year-end

403(b) retirement plan

FSA and pre-tax commuter benefits

$1,000 annual professional development

Job summary

New Music USA is seeking a Development Associate to support the fundraising team in New York City, focusing on individual giving and special events. You will manage donor records, process gifts, prepare tax receipts, and aid in meeting preparations using Bloomerang and other tools.

This full-time, non-exempt role reports to the Director of Development and requires presence in the Manhattan office three days a week, with occasional evening events.

Qualifications

• Minimum of 1 year of experience in a nonprofit office setting; bachelor’s degree or equivalent a plus but not required.
• Prior experience with a database or customer management system (CMS); Bloomerang experience a plus.
• Proficiency with relevant software packages including Microsoft Office Suite, WordPress, Paperless Post, and similar platforms. Comfortable with learning new digital systems.
• Ability to take initiative with projects and to work both independently and as part of a team.

Responsibilities

• Create and maintain constituent records for donors, prospects, and other community members in Bloomerang CRM.
• Process gifts generated by the Development team with precision and timeliness in Bloomerang.
• Generate tax receipts and acknowledgment letters in a timely manner.
• Achieve proficiency in Bloomerang CRM software for development functions, including bulk data imports and report generation.
• With the Communications team, help coordinate in-house direct mail campaigns and support overall Annual Fund activities.
• Compile and create materials for individual prospect meetings, Board meetings, and Development Committee meetings.
• Coordinate, attend, and draft minutes and other documents for Development Committee meetings and Board meetings, as needed.
• With finance, process check requests for department expenses.
• Prepare donor listings for print and online publications.
• Provide administrative assistance and onsite support at donor events, house concerts, and our annual Spring fundraiser, Table for 100.

Skills

Nonprofit experience

MS Office

WordPress

Paperless Post

Project initiative

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Bloomerang

Asana

Trello

Job description

Job Title: Development Associate
Classification: Full-Time, Non-Exempt
Reports to: Director of Development

Compensation: $27.47-$30.22/hour (7-hour workday, 50,000-$55,000/year) plus a generous benefits package including full employer-sponsored health insurance and extended vacation time (see below).

Location: NYC metro area, with presence in New Music USA’s Manhattan office required 3x/week. Regular attendance at evening events in NYC is expected.

Application review will begin on October 19. We will review applications as we receive them and will continue until an appointment has been made. Three references will be requested in the final round.

Position Overview:

Reporting to the Director of Development, the Development Associate is a core member of the development team. By providing essential administrative support, this role helps to implement New Music USA’s fundraising strategy, with a particular focus on individual giving and special events. The Development Associate ensures smooth day-to-day office operations across departments. We are looking for a detail-oriented and self-motivated team member who is excited about supporting the work of New Music USA and contributing to a small, dynamic, and collaborative team. Experience with database systems and/or event production a plus.

Key Responsibilities:

Development Operations and Individual Giving

• Create and maintain constituent records for donors, prospects, and other community members in Bloomerang customer relationship management (CRM) software.


• Process gifts generated by the Development team with precision and timeliness in Bloomerang.


• Generate tax receipts and acknowledgment letters in a timely manner.


• Achieve proficiency in Bloomerang CRM software for development functions, including bulk data imports and report generation.


• With the Communications team, help coordinate in-house direct mail campaigns and support overall Annual Fund activities.


• Compile and create materials for individual prospect meetings, Board meetings, and Development Committee meetings.


• Coordinate, attend, and draft minutes and other documents for Development Committee meetings and Board meetings, as needed.


• With finance, process check requests for department expenses.


• Prepare donor listings for print and online publications.

Special Events

• Provide administrative assistance and onsite support at donor events, house concerts, and our annual Spring fundraiser, Table for 100.


• Support the creation of event materials, such as guest lists, table cards, invitations, giveaway items, and other collateral.


• Prepare, send, and track invitations and online RSVPs through Paperless Post and Kindful/Bloomerang.

Office Operations

• Serve as primary day-to-day liaison to office landlord.


• Maintain supplies for the office; act as liaison to external IT company when needed.


• Check the post office box twice per week; collect and circulate mail.


• Support catering, travel, and other logistic needs for various organizational functions (e.g. staff retreats, board meetings).


• Additional administrative tasks as assigned.

Required Skills and Experience

• Minimum of 1 year of experience in a nonprofit office setting; bachelor’s degree or equivalent a plus but not required.


• Prior experience with a database or customer management system (CMS); Bloomerang experience a plus.


• Proficiency with relevant software packages including Microsoft Office Suite, WordPress, Paperless Post, and similar platforms. Comfortable with learning new digital systems.


• Ability to take initiative with projects and to work both independently and as part of a team.

Preferred Skills and Experience

• Familiarity with team project management systems such as Asana or Trello a plus.


• Past experience in event planning and production, especially management of multiple details preferred.

Key Attributes

• Patron-centered, aspiring development professional who is passionate about building strong relationships and supporting mission-driven fundraising.


• Excellent written and oral communication skills.


• Highly organized.


• Exceptional proofreading skills and attention to detail.


• Collaborative and excited to play an important role on a small team.


• Creative, resourceful, and flexible when priorities change.


• Good listener and comfortable asking questions.


• Passion for New Music USA’s mission.

All applicants will be considered for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nation of origin, dis/ability, or age. We strongly encourage applications from individuals seeking to help us support a thriving and equitable ecosystem for the music of our time across the United States. We greatly value the creative lives of our employees outside of our work but encourage only those ready to commit to a full-time role to apply.

Working at New Music USA

Full-time staff at New Music USA currently receive 100% employer-paid health insurance (including vision and dental) plus HRA covering all in-network, out-of-pocket expenses; accrued paid vacation (est. 18 days/year); summer Fridays (paid Fridays off in July and August); a paid week off the end of December; 403(b) retirement account; FSA; pre-tax commuter benefits; and a $1,000 annual professional development stipend.

We are a hybrid office, working out of our NYC office space and with presence across the country. The full staff convenes in person at least three times each year. This role’s supervisor is based in NYC.

About New Music USA

New Music USA is a national non-profit organization dedicated to nurturing a vibrant and inclusive community for artists and listeners. To us, that means welcoming all the artists, organizations, and audiences contributing to the sounds of today and tomorrow. In addition to providing grants and mentorship to support the many musical ideas being created and performed today, we encourage connections and curiosity to listen forward together. newmusicusa.org