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A leading educational institution is seeking a part-time administrative assistant to support the Foundation & Alumni office. The role involves organizing events, managing calendars, and assisting with grant-related activities. Ideal candidates will have an associate degree and strong organizational skills. This position offers flexible hours and the opportunity to contribute to meaningful community initiatives.
Mid-State Technical College | Marshfield , WI 54449
Transform lives by supporting the development, management and execution of activities critical in securing financial resources to advance the Foundation and the college's mission. This position is responsible for assisting in the Foundation & Alumni office, supporting board activities, fund-raising events, scholarship awarding, and helping to manage grant-related activities and events.
Duties & Responsibilities
Provide administrative and general office support to include scheduling meetings and appointments; arranging catering and technology set up for meetings; and making room reservations.
Assist in preparation of Foundation & Alumni events to include golf outing; trap shoot; scholarship reception; Foundation Board of Directors' meetings and committee meetings; donor reception; employee giving campaign; annual appeal; and alumni events.
Manage calendar to ensure timely preparation, coordination, and execution of Foundation & Alumni activities and events.
Assist the Director to plan and promote scholarships and process scholarship application materials.
Assist with writing and proofing content of print pieces, event marketing, maintaining news, announcements, and department-specific content on the Source, Mid-State's Foundation & Alumni website, social media, and electronic marquees.
Provide coordination of scholarship presentations at high school award programs in the spring.
Provide support for updating, tracking, and compiling donor and alumni information.
Collaborate with the Grants team and other internal and external stakeholders to gather information to support development of persuasive grant proposals.
Assist in the review of grant applications with the team to ensure all required documents, narratives, and budgets are complete and accurate.
Document the submission of grant applications, retaining copies both electronically and in hard copy.
Track the status of grant applications and ensure timely follow-up on outstanding submissions.
Prepare copies for distribution to project personnel.
Assist with the preparation and submission of timely and accurate grant reports to funders, highlighting the organization's achievements and impact.
Develop and maintain an up-to-date calendar and database of grants, including deadlines, eligibility criteria, and application requirements. Ensure all deadlines are met and send reminders to the Grants team about upcoming deadlines
Other duties as assigned.
Qualifications
Associate degree in business administration, communications, non-profit management, or related field required.
Previous experience in grant work and basic knowledge of budgeting and financial reporting preferred.
Working knowledge of Windows, Microsoft Office applications, and PeopleSoft applications, or the ability to learn and use PeopleSoft and Blackbaud Academic Works Scholarship Management System and other relevant software preferred.
Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.
Must embrace Mid-State's core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.
Compensation is dependent upon experience and qualifications.
A pro-rated amount of paid time off will be associated with this part-time position.
How To Apply
To be considered for this position, you must complete an online application. You should have the following information available when completing an application:
Application materials submitted via mail, fax, email, or in-person will not be considered.
Incomplete applications or applications noting "See Resume" will not be considered.
Please note that Mid-State's main form of communication during the recruitment process is email. In addition to receiving communications from email addresses with an @~~~ domain, you may receive emails from ~~~. Please be sure to watch your inbox as well as junk, spam, and clutter folders.
Continuous recruitment with first review of completed applications starting May 27, 2025. Applications received on or after May 27th may be considered in a secondary pool.
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: ~~~.
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If you experience issues in submitting your online application, please contact Human Resources at ~~~.