Development Assistant-Full-Time-Onsite

Holy Name Medical Center; Hackensack (NJ); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Low-cost medical coverage

Dental and vision plans

Tuition reimbursement

401(k) matching

Paid time off

Job summary

Holy Name Medical Center in Hackensack, NJ, invites applications for a Development Assistant to support gift processing, data entry, and donor communications within the Foundation. Under the Database Manager, you will maintain accurate records in Raiser's Edge, prepare acknowledgement letters, and assist with fundraising programs and events.

The role requires a Bachelor's Degree and 3–5 years of nonprofit experience, with strong administrative skills, attention to detail, and a collaborative

Qualifications

• Bachelor's Degree is required; 3–5 years nonprofit experience preferred.
• Strong administrative, organizational, and communication skills.
• Experience with donor databases and gift processing preferred.

Responsibilities

• Generate and send acknowledgement letters for all gifts received.
• Enter donor data accurately including gifts and contact details in the database.
• Maintain data integrity and confidentiality of donor information.
• Support fundraising programs and events and assist with reports.
• Serve as a liaison between Foundation staff and IT/help desk.

Skills

Administrative skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Raiser's Edge

Job description

Location: Hackensack, NJ, United States

Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus. Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state‑of‑the‑art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.

A Brief Overview

The Development Assistant is a fundraising professional who is primarily responsible for assisting the Database Manager in the operation, configuration, and maintenance of Holy Name Foundation database (Raiser’s Edge) and any associated computer systems as well as helping the Development Staff with all fundraising programs and events as needed.

The Development Assistant will maintain accurate gift accounting processes and procedures, including but not limited to acknowledgement letters, gift entry, and creation of mail files and preparation of all check requisitions for the Foundation. This position requires a comprehensive understanding of gift processing principles and practices, a high level of professionalism and organization, self‑motivation, and collegiality. There will be collaboration with the Foundation team to ensure prospect records in relation to the gift and solicitation process are kept up‑to‑date and accurate.

What you will do

• Under the guidance of the Database Manager, generate acknowledgment letters for all gifts received


• Follow protocol for standardized gift processing by Foundation staff


• Enter donor data accurately including: gifts, demographic information, relationships, and contact management data; ensure database is maintained and updated


• Ensure the quality and integrity of all new and existing data by following department’s protocols and procedures


• Maintain accuracy on contact information, including returned mail, outdated telephone numbers, and outdated email addresses and update staff


• Maintain confidentiality of highly sensitive information


• Under the guidance of the Database Manager, create and complete accurate and special acknowledgment and notification letters


• Generate “in honor of” and “in memory of notification letters” as needed


• Manage payroll deduction inputting of gifts


• Support the Database Manager on a variety of projects and standard reports


• Provide support to the department for Foundation special events, event RSVP tracking and other fundraising activities as needed


• Support others in the organization with creation of records and contacts


• Process invoices for the Foundation


• Maintain office supply inventory


• Serve as point of contact between Foundation staff and IT/Help Desk


• Set up meetings, manage calendar appointments. Help with presentations and other special projects as directed


• Oversee the Development Strategic calendar and provide key project management support


• Be responsible for the general Foundation email and main phone


• Perform other tasks and duties as needed. Specifically serve as backup for the Database Manager

Education Qualifications

• Bachelor's Degree


• preferred

Experience Qualifications

• 3-5 years


• in a professional experience, preferable in a non for profit setting

Knowledge, Skills, and Abilities

• Working knowledge of Raiser’s Edge or similar CRM databases


• Strong administrative and organizational skills and attention to detail


• Outstanding oral, written, and interpersonal skills, ability to proof‑read with accuracy


• Ability to multitask and manage various projects at any given time


• Ensure follow‑up when answers are needed


• Ability to collaborate with internal stakeholders and external donors


• Excellent problem‑solving, solution‑setting and organizational skills


• The ability to work within an environment that emphasizes teamwork as well as individual initiative


• Excellent computer skills including, Word and Excel


• Willingness to listen carefully and communicate clearly with others and take direction, including resolving issues for donors and event participants


• Maintain a professional, discrete and considerate demeanor


• Strong work ethic; be collaborative, conscientious and results‑oriented


• Motivated to learn, and to display flexibility when required


• Honest, trustworthy, exhibit sound judgment, and abide by strict confidentiality guidelines for HIPAA and fundraising standards

Licenses and Certifications

At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well‑being. Full-time and part‑time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life.

• We offer low‑cost medical coverage with generous employer contributions


• dental and vision plans


• discounted prescriptions


• access to on‑site child care


• Additional benefits include 401(k) matching


• tuition reimbursement


• paid time off


• flexible spending accounts


• legal and voluntary coverage options


• life insurance


• free on‑site parking


• Pay Range: $52,000-$59,800

If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part‑Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer.

Holy Name is a mission‑driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.