Development Assistant, Engineering & Sciences

University of California - Santa Barbara; Santa Barbara (CA); Hybrid; USD 40,432 - 57,941; Full time

Benefits offered by this job

Full Benefits

Hybrid Work Arrangement

Job summary

The University of California - Santa Barbara is seeking a Development Assistant to support fundraising efforts for Engineering and Sciences. This role involves coordinating with Directors and analyzing donor data.

Applicants should have a High School Diploma and excellent skills in Word, Excel, and Google Suite. Responsibilities include donor communication, administrative tasks, and event coordination, contributing to a dynamic office environment.

The position offers a hybrid work schedule with full benefits, making it an excellent opportunity for growth.

Qualifications

• High School Diploma or equivalent combination of education and experience.
• Excellent computer skills including proficiency in Word, Excel, and Google Suite.
• Ability to work individually and as part of a team.
• Excellent customer service skills, confidentiality, and discretion.

Responsibilities

• Support six Directors of Development with fundraising program.
• Analyze complex data to design comprehensive reports for Directors.
• Communicate with donors and handle sensitive information.
• Manage travel, entertainment arrangements, and event planning.

Skills

Proficiency in Word

Proficiency in Excel

Excellent customer service skills

Strong organizational skills

Education

High School Diploma

Bachelor's Degree preferred

Tools

Google Suite

Job description

Development Assistant

Position Number: 40070887

Payroll Title: BLANK AST 3 (004722)

Job Code: 004722

Open Date: 6/29/26

Application Review Begins: 7/15/26

Department: DEVELOP (Development)

Work Location: 2505C Phelps Hall, UCSB Campus

Work Schedule: Monday - Friday, 8am - 5pm

Full Benefits and Hybrid Work Arrangement: Eligible for one day per week hybrid after probation.

Salary: Budgeted rate $29.35 to $30.73/hour; full range $29.35 to $42.06/hour.

Job Summary

The Development Assistant serves as the primary initial contact for six Directors of Development in the Engineering and the Sciences Development Office, providing essential administrative and financial support to the complex fundraising program. Assigned to at least three but up to six Directors, the assistant supports analysis, planning, and implementation strategies for the College of Engineering and the Division of Science, securing private donor support for research mission, while handling confidential, high‑profile matters involving senior university personnel and the donor community.

Responsibilities

50% Development and Donor Relations Support: Work independently with donor, prospect, fundraising, and gift data from the Advance database, analyze complex data to design comprehensive reports for Directors, prepare and update donor biographical profiles, communicate with donors, prospects, volunteers, trustees, key administrators, faculty, and community leaders, handle sensitive information, manage donation paperwork, coordinate with related units, maintain donor files, prepare gift reports and background data, serve as liaison with campus administrators, assist in planning and hosting donor cultivation events, and coordinate all event arrangements.

50% Administrative & Financial Support: Provide coordinated administrative support for Directors, manage multiple tasks, prepare executive correspondence, utilize Excel for data analysis, coordinate calendar scheduling, manage travel and entertainment arrangements, assist in event planning and coordination, complete university forms, manage budgets, monitor expenses, ensure compliance with university policies and audit requirements.

Special Conditions of Employment

• May be called upon to work occasional evenings and weekends at various campus-wide events.
• Satisfactory criminal history background check required.
• UCSB is a Tobacco‑Free environment.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years indicating misconduct, or any filed appeal of substantiated misconduct with a previous employer. Misconduct includes violations of policies governing employee conduct at the applicant's previous place of employment, including but not limited to sexual harassment, discrimination, and other prohibited conduct. UC policies addressing forms of misconduct include the UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, and Abusive Conduct in the Workplace.

Required Qualifications

• High School Diploma or equivalent combination of education and experience.
• Excellent computer skills including proficiency in Word, Excel, Google Suite and ability to quickly learn various software programs.
• Ability to work individually and as part of a team.
• Excellent customer service skills, confidentiality, and discretion.
• Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
• Strong organizational skills and attention to detail and accuracy under tight deadlines.

Preferred Qualifications

• Bachelor's Degree preferred.
• 1‑3 years of working in a busy office or work environment.
• Typing speed of 64 wpm or higher.
• High level of initiative, creativity and energy.

Vaccination Policy

As a condition of employment, the employee must comply with the University of California Vaccination Programs Policy. Must provide proof of up‑to‑date vaccination or request an exception by the compliance date. For more information, visit the UC Vaccination Programs policy page.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations

To make the application website accessible, contact Katherine Abad in Human Resources at 805‑893‑4664 or email [e-mail] for accommodation requests only. This contact information cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.

Benefits of Belonging

UC offers excellent retirement and health benefits, among other rewards. Learn more about the benefits of working at UC.