Development Assistant

Bishop O'Dowd High School; Oakland (CA); On-site; USD 43,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Paid vacation and holidays

403b retirement plan

Health, vision and dental insurance

Remote day once per week after on- bo​

Job summary

Bishop O’Dowd High School is seeking a Development Assistant to provide executive and administrative support, help produce engaging donor experiences, and assist fundraising and engagement projects across the Development team.

This role offers varied responsibilities, a collaborative environment, and opportunities to grow in nonprofit development. Strong organization and communication skills are essential, with occasional evenings and weekends for events.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 2–4 years of administrative, executive, project, or office support experience.
• A proactive problem-solver who takes initiative, anticipates needs, and is comfortable shifting between different types of work.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities, details, and deadlines with dependable follow-through.
• Excellent written and verbal communication skills.
• Demonstrated judgment and discretion, including the ability to handle confidential information appropriately.
• Detail-oriented and committed to producing high-quality work.
• Ability to work some evenings and weekends for Development and school events is required.

Responsibilities

• Provide executive and administrative support to the Chief Development Officer.
• Provide project support for donor communication and fundraising projects through mailing production, email communication, and coordination of project details and deadlines.
• Support the planning and production of Development events, including facilities reservations, ordering supplies and materials, volunteer and staff communications, nametags, guest information, and event-day logistics.
• Support alumni communications, including coordinating and tracking alumni features for the monthly e-newsletter and bi-annual print magazine.
• Coordinate Development office operations, including office supplies and furnishings, department storage and materials, team calendars, and meeting logistics.
• Provide administrative and project support to members of the Development team, helping coordinate timelines, materials, communications, and follow-up for shared priorities.

Skills

Administrative support

Project coordination

Communication skills

Problem-solving

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

Google Suite

Job description

Help turn great ideas into meaningful donor experiences.

At Bishop O’Dowd High School, every gift helps shape a more just, joyful, and sustainable world. The Development Assistant plays an important role in making that work possible — providing executive and administrative support, helping produce engaging events, and supporting fundraising and donor engagement projects across the Development team. This is a varied, hands-on role for someone who enjoys keeping things organized, working with people, and helping a busy and successful team turn plans into action.

• $31-$41 per hour, dependent on experience
• Generous vacation and paid holidays
• Employees are eligible to open a 403b plan and an 8% salary contribution is contributed to pension plan by employer, after 6 months of employment
• Health, vision and dental insurance
• One remote day per week after completion of onboarding, dependent upon work

Why you’ll love this role

• Enjoy variety in your work — supporting everything from donor communications and fundraising projects to events and day-to-day office operations
• Help create meaningful experiences that connect alumni, families, donors, and volunteers with O’Dowd
• Build skills and experience across multiple areas of fundraising and nonprofit development
• Take part in department and school-wide retreats
• Contribute to a highly successful, mission-driven organization
• Access ongoing training and professional development opportunities
• Enjoy subsidized lunch program and a reserved parking spot
• Provide executive and administrative support to the Chief Development Officer
• Provide project support for donor communication and fundraising projects through mailing production, email communication, and coordination of project details and deadlines
• Under the direction of the event manager, support the planning and production of Development events, including facilities reservations, ordering supplies and materials, volunteer and staff communications, nametags, guest information, and event-day logistics
• Support alumni communications, including coordinating and tracking alumni features for the monthly e-newsletter and bi-annual print magazine
• Coordinate Development office operations, including office supplies and furnishings, department storage and materials, team calendars, and meeting logistics
• Provide administrative and project support to members of the Development team, helping coordinate timelines, materials, communications, and follow-up for shared priorities
• Serve as an integral member of the team on shared team responsibilities including identification of volunteer resources, effective and timely follow-up and stewardship with donors, and maintenance of constituent information in the school’s donor database.
• Establish and maintain effective, collegial working relationships with O’Dowd faculty and staff, volunteers, donors, alumni, families, and other external stakeholders

What we’re looking for in a Development Assistant

• Bachelor’s degree or equivalent work experience preferred
• 2–4 years of administrative, executive, project, or office support experience; experience in fundraising, education, or a nonprofit organization is a plus
• A proactive problem-solver who takes initiative, anticipates needs, and is comfortable shifting between different types of work
• Strong organizational and project coordination skills, with the ability to manage multiple priorities, details, and deadlines with dependable follow-through
• Excellent written and verbal communication skills
• Demonstrated judgment and discretion, including the ability to handle confidential information appropriately
• Detail-oriented and committed to producing high-quality work
• Solid proficiency with Microsoft Word, Excel, and Google Suite, with comfort learning and using new software
• Ability to work some evenings and weekends for Development and school events is required

Ready to apply?

Applications are reviewed on a rolling basis. Submit your cover letter, resume, professional and personal references, and salary requirements through our online Career Center.
Pre-employment background screening required. Learn more at bishopodowd.org.

Our mission & charism

Mission: Bishop O’Dowd High School is a Catholic college-preparatory community, guided by the teachings of Jesus Christ, that educates its diverse student body to build a more just, joyful, and sustainable world.

Charism: Finding God in All Things Calls Us To — Community in Diversity · Strength of Character · Academic Excellence · Kinship with Creation · Social Justice · Joy

Equal opportunity & mission commitment

Bishop O’Dowd High School is an equal-opportunity employer and does not discriminate in its employment policies or practices. The school follows the Diocese of Oakland’s policies prohibiting illegal harassment, retaliation, or discrimination.

As a Roman Catholic high school with a clearly stated mission, the school requires all employees to carry out their responsibilities in a manner that demonstrates support of and respect for its mission and Catholic identity. Individuals who are unable to make this commitment should not seek or accept employment at Bishop O’Dowd High School. As permitted by law, the school reserves the right to consider religion as a criterion in hiring decisions when it relates to performing essential job duties.