Development Assistant

Chandler Center for the Arts; Chandler (AZ); On-site; USD 25,000 - 39,000; Part time

Job summary

The Chandler Center for the Arts is seeking a part-time Administrative Assistant to support the Development Manager in increasing contributed revenue through donor engagement and fundraising events. Responsibilities include processing gifts and pledges, maintaining donor records, and producing reports using Excel, PowerPoint, and Word.

The role requires strong communication, organization, and the ability to work evenings and weekends for events.

Qualifications

• Experience in nonprofit development and donor stewardship.
• Ability to coordinate meetings and track action items.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Coordinate fundraising events and donor engagement activities.
• Process gifts, pledges, and sponsorships; maintain donor records.
• Prepare reports and materials using Excel, PowerPoint, and Word.
• Communicate professionally with donors, volunteers, and partners.
• Support committees with scheduling, agendas, and minutes.

Skills

Nonprofit development

Donor stewardship

Event fundraising

Data analysis

Excel

Communication skills

Tools

PowerPoint

Word

Donor management software

Job description

Provides part-time administrative, analytical, and event support under the direction of the Development Manager to maintain and increase contributed revenue for the Chandler Center for the Arts and the Chandler Cultural Foundation. Supports the Center’s annual fundraising events and donor engagement activities and keeps donor records, reports, and communications organized and accurate.

ESSENTIAL FUNCTIONS

1. Supports the planning, coordination, and execution of fundraising events, donor engagement activities, stewardship initiatives, and other development programs. Assists with event logistics, communications, preparation of materials, and on-site support as needed. (Current events include but are not limited to: Friends Online Auction, Center Stage Kickoff, and Center Stage Fundraiser.)
2. Processes, tracks, and acknowledges gifts, pledges, and sponsorships; maintains accurate donor records in the database.
3. Uses Excel to track revenue, budgets, and donor lists, and to analyze data and prepare reports.
4. Uses PowerPoint and Word to prepare presentations, donor acknowledgments, letters, and other written materials.
5. Communicates professionally with donors, sponsors, volunteers, vendors, and colleagues.
6. Provides administrative and coordination support for philanthropy-related board committees and workgroups, including assisting with meeting scheduling, preparing agendas and materials, documenting meeting minutes, tracking follow-up items, and facilitating communication between staff and committee members under the direction of the Development Manager.
7. Provides general administrative support to the Development office and performs other duties as assigned by the Development Manager.

Essential Functions are summaries and not an exhaustive list of duties. Employees must work in accordance with City policies and procedures, including safety and promoting inclusiveness, belonging and impartiality.

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of nonprofit development, including donor stewardship, gift processing, and special event fundraising.
• Ability to coordinate meetings, prepare agendas, maintain accurate records, and track action items.
• Strong organizational and interpersonal skills, with the ability to communicate professionally with donors, board members, volunteers, and community partners.
• Ability to handle confidential information and support multiple projects with competing deadlines.
• Strong analytical skills and proficiency in Excel, PowerPoint, Word and ability to learn donor management systems.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail; able to manage multiple deadlines and handle confidential information with discretion.
• Ability to work evenings and weekends as needed for events.