Development and Marketing Coordinator

Buddy Program; Aspen (CO); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Healthcare coverage for family

Retirement contributions

EAP program

Job summary

Buddy Program is hiring a Development and Marketing Coordinator in Aspen to bolster fundraising campaigns and youth-facing mentoring programs. You will support back-end systems, donor communications, and data management while engaging with schools and families.

The role partners with the Development and Marketing Team to design engaging youth programs and coordinate Peer-to-Peer initiatives, contributing to a collaborative, mission-driven nonprofit environment.

Qualifications

• Bachelor’s degree or 2–5 years of relevant professional experience in nonprofit, youth development, fundraising, marketing, sales or customer relations.
• Advanced interpersonal and communication skills.
• Ability to maintain donor and client confidentiality.
• Strong organizational skills with attention to detail.

Responsibilities

• Oversee and maintain the CRM donor database and all donor records.
• Maintain CRM and wealth screening software for fundraising, planning, emails, events, reporting.
• Process donations: invoices, acknowledgments, and data entry.
• Track pledges and payments with excellent customer service.
• Keep tax acknowledgment letters up to date and filed.
• Support planning and implementation of fundraising campaigns.
• Coordinate with Bookkeeper to reconcile donor data and QuickBooks.
• Manage event registration and communications to attendees.
• Handle guest lists, payments, and online ticketing.
• Support social media, newsletters, and marketing collateral.

Education

Bachelor’s degree

2-5 years experience

Non-profit background

Tools

CRM

Wealth screening software

Job description

Career Opportunity: Development and Marketing Coordinator

Join our team!

For 53 years, the Buddy Program has been strengthening the long-term health of the Roaring Fork Valley community by building relationships that help young people develop confidence, belonging, and the skills to thrive. We operate four programs, including one-on-one mentoring and group/experiential mentoring, known as our LEAD (Leadership through Exploration, Action, and Discovery Program). Mentor/mentee pairs in our Community-based Program stay together for an average of 3.5 years, nearly twice that of national mentoring programs. Program evaluations demonstrate the Buddy Program has helped our youth participants in areas of self-esteem, decision‑making, academics, and relationships with friends and family. The Buddy Program works with over 500 youth and their families each year and an additional 135+ adult volunteers. The Buddy Program is a registered 501(c)(3) not‑for‑profit organization.

Vision: We envision a thriving community in which all members are supported and connected through meaningful relationships and experiences to achieve success.

Mission: The Buddy Program empowers youth through mentoring experiences to achieve their full potential.

Commitment to Social Justice, Diversity and Inclusion: We value, celebrate, and consciously cultivate diversity as we strive to achieve equity through the power of mentoring.

Working Relationships:

Reports to Development Director Works closely with Executive Director, Assistant Director, and Events and Sponsorship Manager On‑going, constructive, and open collaboration between all Buddy Program staff is essential to our team to ensure a consistent, quality‑run program.

About the Development and Marketing Coordinator Role:

The Development and Marketing Coordinator plays an integral role within fundraising efforts, as well as youth-facing mentoring programs at the Buddy Program. This position supports critical back end systems that help our non‑profit organization live and breathe as well as works directly with youth and schools.

The Development and Marketing Coordinator sits on the Buddy Program’s Development and Marketing Team, and provides crucial support for fundraising campaigns and events, including volunteer coordination, event registration, and event logistics. They are a key player in donor stewardship, facilitating timely donor communications and managing data systems. They support marketing efforts, including social media, newsletters, and marketing collateral.

In partnership with another Program Coordinator, this position will coordinate Peer‑to‑Peer programming at one program site, coaching and supporting high school aged, volunteer Big Buddies who mentor younger students. They develop relationships with youth, their families, and school partners. They creatively design and deliver engaging youth programs that cultivate connection and a sense of belonging.

Ideal candidates have many or all of these skills and traits: strong organizational skills, strong ability to understand database systems, takes initiative, clear communication, passionate about working with youth and families, a background in non‑profit work and/or youth development, creative, reliable, culturally humble, flexible.

Responsibilities include:

Development Support

Oversee and maintain the CRM donor database and all donor records

Maintain and utilize the CRM and wealth screening software for fundraising, strategic planning, email campaigns, event registrations, and for internal and external reporting

Send invoices, enter all donations into database and execute prompt acknowledgments of donations

Track and collect pledges and payments with excellent customer service

Keep all tax acknowledgment letters up to date and filed

Support planning and implementation of any and all fundraising campaigns

Work closely with the Bookkeeper and Business Manager to reconcile donor databases and Quickbooks

Event Support

Event registration and communications to registered attendees

Manage guest lists and track payments

Online ticket and table sales

Online Auction platform setup and updates

Assist Event Manager with onsite support and logistics

Support the coordination and training of event volunteers

Help with the solicitation and collection of items for the annual Online Auction

Marketing support:

Arrange and distribute organization‑wide monthly e‑newsletters, and support other print and digital communications

Collaborate with the Events and Sponsorship Manager to support the delivery of business sponsorship visibility and benefits

Support fundraising events and outreach campaigns through design, communications, and digital promotion

Coordinate the day‑to‑day use of social media, including creating engaging content

Coordinate and supervise one Peer‑to‑Peer program site in collaboration with an additional staff member

Cultivate trusting, constructive relationships with families and youth

Screen high school aged volunteers and make strong and compatible Buddy Pair matches with youth in the Peer‑to‑Peer Program

Support high school volunteers in their role as mentors to younger youth and ensure their consistent and quality participation, including training mentors and providing coaching

Develop and maintain relationships with school partners

Oversee required paperwork and documentation for program enrollment, and maintain data files on an ongoing basis

Coordinate services and support with outreach (empowerment scholarships, counseling referrals, and other agency referrals)

Attend and engage in Peer‑to‑Peer Program team meetings

Maintain client confidentiality

This job description is not intended to be a complete list of all duties, responsibilities, or qualifications associated with the job. At the Buddy Program, all employees are expected to be flexible and nimble in their job duties as needs arise.

Skills and Life Experience:

• Passionate about the mission of the Buddy Program and working with youth and families
• Bachelor’s degree or 2‑5 years of relevant professional experience in non‑profit, youth development, fundraising, marketing, sales, and/or customer relations
• Advanced interpersonal and communication skills
• Ability to maintain donor and client confidentiality
• Strong organizational skills, excellent attention to detail, efficiency, and ability to meet deadlines
• Knowledge and skills for working with families from varied backgrounds and lived experiences
• Ability to remain compassionate and empathetic towards donors, families, youth, and volunteers
• Comfortable and literate in technology, including cloud‑based apps (Google platform), database/CRM, wealth screening software, and Xcel spreadsheets
• Comfortable working both independently and collaboratively with a small, close‑knit team in a deadline‑driven environment
• Ability to prioritize work in accordance with Buddy Program goals and priorities
• and work on multiple projects at a time
• Ability to act as an ambassador for the Buddy Program at all times
• Flexibility with time and duties as they evolve
• Ability to work some nights and weekends
• Possess a valid drivers license, willing and able to access a personal/private vehicle for work‑related driving

Time and Compensation Details:

Full‑time; 40 hours per week. Some nights and weekends required. This positionis located inour Aspen office, facilitates programs in local school buildings, and includes some flexibility to work from our Carbondale and Glenwood offices as well as at home/remote within the Buddy Program service area. Salary range is $55,000 to $65,000. This is an exempt position. Total compensation package includes generous paid vacation, sick leave, personal days, volunteer hours, retirement contributions, ALLONE EAP program, 100% paid employee healthcare plan including medical, dental, vision, life, disability and accident insurance.

The initial deadline to apply is Monday, November 16th, 2026. The position will remain open until filled.

It is the policy of the Buddhy Program to ensure equal employment opportunity without discrimination or harassmenton the basis ofrace, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, income level or any other characteristic protected by law. Under applicable laws, the Buddy Program employs only United States citizens and individuals who are authorized to work in the United States. The Buddy Program participates in E‑Verify and will provide the federal government with employees Form I‑9 information to confirm that they are authorized to work in the U.S.

NOTE: Housing in the Buddy Program’s service area, and in the Roaring Fork Valley in particular, is extremely constrained and expensive. Locally based candidates or those with clearly demonstrated intentions and ability to move to the area will be given preference. The Buddy Program does not provide housing.