Development Administrative Assistant

Easter Seals Florida Inc; Winter Park (FL); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Insurance benefits

Paid time off

Job summary

Easterseals Florida is seeking a Development Administrative Assistant to support the Development team in cultivating donor relationships, coordinating events, and managing donor data. This on-site role emphasizes accuracy, organization, and professional communication to ensure smooth fundraising operations.

The position requires experience in administration, familiarity with donor databases, and strong MS Office skills, with opportunities to contribute to a mission-driven organization.

Qualifications

• Two to three years of administrative experience in nonprofit fundraising preferred.
• Associate's degree or equivalent experience preferred.
• Strong proficiency with Microsoft Office applications and database software.
• Experience with Raiser's Edge NXT or similar donor database software preferred.

Responsibilities

• Provide general administrative support for day-to-day development activities, including mail, invoices, scheduling, and contract routing.
• Input and maintain donor data in Raiser's Edge NXT; assist with reporting and donor lists.
• Draft donor correspondence to steward and acknowledge donors.
• Support Advisory Board meetings and volunteer coordination for events.
• Assist with fundraising events, donor receptions, and related communications with the marketing team.

Skills

Administrative experience

Microsoft Office

Donor relations

Communication skills

Education

Associate's degree

Tools

Raiser's Edge NXT

Job description

Description

Pay rate will be between $18.00 and $20.00 per hour (and based on experience in that range)

Full-time position working 37.5 hours per week

Full-time insurance and time off benefits

Help Support a Mission That Changes Lives

At Easterseals Florida, we believe in creating opportunities, changing lives, and strengthening communities. We are looking for a highly organized, detail-oriented, and personable Development Administrative Assistant to support our dynamic Development team as we build meaningful relationships with donors, volunteers, community partners, and supporters.

If you enjoy administrative work, event coordination, donor engagement, and being part of a mission-driven organization, we'd love to hear from you!

What You'll Do

As the Development Administrative Assistant, you'll play a key role in supporting fundraising and community engagement efforts by:

• Provide general administrative support related to day-to-day development activities to include daily mail, mail campaigns, submitting invoices for sponsorships, facilitate contract routing, scheduling meetings, etc


• Input, track, and update donor information into Raiser's Edge NXT. Handle incoming checks and cash as required by accounting policies. Work with Development Data Specialist to create reports, prepare donor lists, and run queries


• Draft donor correspondence to steward, thank, and cultivate donors showcasing the value of Easterseals Florida’s program to each community


• Assist with Advisory Board and committee meetings, including taking meeting notes, arranging food, technological setup, maintaining committee lists, tracking participation, and other logistics


• Work with outside volunteer programs and development team members to recruit and coordinate volunteers as needed to assist with special events


• Assist with special and fundraising events, donor receptions, board retreats and other Easterseals Florida events


• Work with marketing team to develop presentations and assist with obtaining program data for the creation of publications and printed materials

What You'll Bring

• Associate's degree from an accredited college or technical school preferred; equivalent education and experience considered


• Two to three years of administrative experience, preferably in a nonprofit, fundraising, or development environment


• Strong proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint), Internet, Adobe, and database software


• Experience with Raiser's Edge NXT or similar donor database software preferred.


• Professional and courteous phone etiquette


• Excellent communication (written and verbal), organizational, and interpersonal skills with exceptional attention to detail.


• Ability to interact professionally with donors, volunteers, staff, and community partners


• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment


• Flexibility to attend occasional evening and weekend events


• Ability to travel as needed for meetings, events, and community activities


• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, for program-related needs (minimum age of 21 and good driving history)


• An energetic, resourceful and professional individual who will promote a positive, respectful and team-based environment

Why Join Easterseals Florida?

At Easterseals Florida, you'll be part of a team dedicated to improving the lives of individuals, families, and communities across the state. Your work will directly support programs and services that make a lasting impact every day.

Join a mission-driven organization where your organizational talents, attention to detail, and passion for helping others can truly make a difference.

Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP) .

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at [phone], [e-mail], 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.