Development Administrative Assistant

Humanity HR Consulting; San Diego (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Just in Time for Foster Youth (JIT) is seeking a Development Administrative Associate to provide essential administrative and operational support to our Development team. From maintaining accurate donor records to coordinating acknowledgments, events, and campaigns, you’ll help create the strong systems and thoughtful experiences that keep our community connected to JIT’s mission.

Full-time, non-exempt role with a pay range of $25–$30 per hour.

Qualifications

• 1–3 years of experience in administrative, data entry, operations, fundraising, or development support.
• Associate’s or bachelor’s degree in Business Administration, Communications, Nonprofit Management, a related field, or equivalent experience.
• Strong attention to detail and experience maintaining accurate records and databases.
• Experience with CRM platforms; Salesforce or Bloomerang experience is a plus.
• Strong Microsoft Office or Google Workspace skills, particularly Excel/Sheets and Word/Docs.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-moving environment.

Responsibilities

• Maintain accurate and up-to-date donor, volunteer, and organizational records in our CRM.
• Process financial contributions, in-kind donations, and pledges with accuracy and attention to detail.
• Prepare donor acknowledgment letters, tax receipts, and other stewardship communications.
• Generate reports to track fundraising progress, donor retention, and campaign performance.
• Partner with Accounting to reconcile fundraising and financial data.
• Coordinate meetings, schedules, briefing materials, and follow-up tasks.
• Support fundraising events and donor gatherings, including RSVPs, materials, and post-event data entry.
• Assist with direct mail, digital campaigns, and quarterly and annual engagement efforts.
• Help improve administrative workflows and document processes and procedures.
• Support platforms and tools such as CRM systems, Instrumentl, Mighty Networks, email marketing, and event management platforms.

Skills

Administrative experience

Attention to detail

Communication

Multi-tasking

Education

Associate's or Bachelor's degree in Business Administration/Communications/Nonprofit Management

Tools

Salesforce

Bloomerang

Excel/Sheets

Word/Docs

Job description

Development Administrative Associate

Help keep the relationships, systems, and details behind our mission moving forward.

Just in Time for Foster Youth (JIT) is looking for a Development Administrative Associate to provide essential administrative and operational support to our Development team. From maintaining accurate donor records to coordinating acknowledgments, events, and campaigns, you’ll help create the strong systems and thoughtful experiences that keep our community connected to JIT’s mission.

Full-Time, Non-Exempt | $25–$30/hour

What You’ll Do

• Maintain accurate and up-to-date donor, volunteer, and organizational records in our CRM.
• Process financial contributions, in-kind donations, and pledges with accuracy and attention to detail.
• Prepare donor acknowledgment letters, tax receipts, and other stewardship communications.
• Generate reports to track fundraising progress, donor retention, and campaign performance.
• Partner with Accounting to reconcile fundraising and financial data.
• Coordinate meetings, schedules, briefing materials, and follow-up tasks.
• Support fundraising events and donor gatherings, including RSVPs, materials, and post-event data entry.
• Assist with direct mail, digital campaigns, and quarterly and annual engagement efforts.
• Help improve administrative workflows and document processes and procedures.
• Support platforms and tools such as CRM systems, Instrumentl, Mighty Networks, email marketing, and event management platforms.

What You’ll Bring

• 1–3 years of experience in administrative, data entry, operations, fundraising, or development support.
• Associate’s or bachelor’s degree in Business Administration, Communications, Nonprofit Management, a related field, or equivalent experience.
• Strong attention to detail and experience maintaining accurate records and databases.
• Experience with CRM platforms; Salesforce or Bloomerang experience is a plus.
• Strong Microsoft Office or Google Workspace skills, particularly Excel/Sheets and Word/Docs.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-moving environment.
• A warm, professional approach to communicating with donors, community members, and colleagues.
• A process-improvement mindset and comfort learning new technology.

Who You Are

You’re the person who notices the details, keeps things organized, and follows through. You enjoy creating order behind the scenes and understand that a great donor experience depends on both strong relationships and strong systems.

You’re collaborative, dependable, comfortable juggling competing priorities, and motivated by work that supports a meaningful mission.

Our Values

At JIT, how we achieve results matters as much as the results themselves. Our work is grounded in Authenticity, Collaboration, Inclusion, Innovation, Inquiry, Inspiration, and Ownership.

Just in Time for Foster Youth is an equal opportunity employer committed to creating an inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other status protected by law.

The pay range for this role is: