Design Project Coordinator

Brown and Caldwell; Seattle (WA); Remote; USD 125,000 - 150,000; Full time

Job summary

A leading environmental engineering firm is seeking a Design Project Coordinator to support engineering projects. This role will require design coordination and collaboration with various project teams. Ideal candidates should have project coordination experience, proficiency in MS Office, and the ability to communicate effectively. Remote work is allowed for the right candidate, making this role flexible and accessible.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Tuition reimbursement

Qualifications

• Minimum two years' experience in a professional office setting.
• Proficient in MS Office, especially Word, Excel, and Outlook.
• Ability to anticipate project needs and identify work assignments independently.
• Good written and verbal communication skills are essential.
• Proactive and self-motivated with a desire to learn.

Responsibilities

• Assist project managers with project kick-off activities.
• Coordinate production of design submittals for client review.
• Create and maintain master specification and drawing lists.
• Partner with design managers on QA/QC documentation.
• Maintain internal and external project collaboration sites.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Problem solving

Project coordination

Tools

PowerPoint

Project

SharePoint

Bluebeam

ProjectWise

Job description

Brown and Caldwell (BC), a leading environmental engineering firm, is seeking a Design Project Coordinator to support projects in our Western Business Unit.

This person will proactively partner with Design Managers and other members of the project team to provide design coordination support on engineering projects from start to finish.

Remote work is allowed. This role will ideally be based near a BC office on the West Coast (i.e., Seattle, Portland, San Francisco or Hawaii). For the right candidate, remote/virtual from anywhere in the Pacific or Hawaiian time zones will be allowed.

Job Expectations

• Assist project managers, design managers, and project analysts with design related project kick‑off activities, including but not limited to, development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
• Coordinate production of digital and/or hardcopy design submittals (reports, drawings, specifications, etc.) for client review.
• Production and oversight of specifications, including formatting, tracking, and cross‑referencing.
• Create and maintain master specification lists, drawing lists, action item lists, consolidated comment logs, decision logs, and other design‑related lists/logs as needed.
• Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.). Setup workflows and review sessions through Bluebeam Studio.
• Create and manage internal project design, QC, and deliverable schedules.
• Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
• Coordinate and complete construction administration tasks including preparing addenda and conformed documents of the technical specifications and drawings. Track, log and distribute contractor submittals, RFIs and Change Orders for internal review and client review.
• Assist with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
• Work closely with the design managers to lead the design team coordination and communication. Build relationships with design managers and team members; proactively identify work assignments that need to be completed.

Minimum Qualifications

• Minimum two years' experience in a professional office setting.
• Highly proficient in Microsoft Word, Excel, and Outlook.
• Ability to anticipate project needs and have the ability to identify work assignments independently.
• Candidate should be comfortable working directly with senior managers and technical staff.
• Good communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self‑motivated with a desire to learn and grow in the role.
• Ability to multi‑task and prioritize.
• Ability to work both independently and in a team environment.
• Ability to work under multiple deadline pressures.
• Candidate should be skilled in problem solving.
• Candidate should be willing to work occasional over‑time.

Preferred Qualifications

• Experience in project coordination and construction specification standards/EJCDC in the A&E and construction industry.
• Power Point, Project, SharePoint, Bluebeam and ProjectWise skills are a plus.

Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $27.90 - $38.30

Location B: $30.70 - $42.20

Location C: $33.50 - $46.00

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance‑based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long‑term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full‑service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading‑edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com,

This position is subject to a pre‑employment background check and a pre‑employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act