Design Coordinator

Consulting For Architects, Inc.; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Consulting For Architects, Inc. in Manhattan seeks an organized administrative assistant to support senior decorators and managers. You will handle client estimates, confirmations, and extensive vendor communications while coordinating deliveries and installations.

The role requires strong organizational skills, excellent phone manners, and the ability to juggle multiple projects with attention to detail. Team collaboration and clear written communication are essential in this fast-paced

Qualifications

• Experience assisting senior decorators/design managers is a plus.
• Excellent organizational and follow-through abilities are required.
• Strong phone manners and professional communication are essential.
• Ability to collaborate with multiple people on several projects simultaneously.
• Ability to draft clear, concise written instructions and communications.
• High attention to detail in all orders and documentation.

Responsibilities

• Assist Senior Decorators in producing client estimates and confirmations.
• Place, process and manage all vendor orders through to completion.
• Maintain project binders for all items ordered for each project assigned.
• Schedule and track deliveries and project installations.
• Heavy vendor and client contact by phone and by e-mail.

Skills

Administrative support

Organizational skills

Phone etiquette

Team player

Clear written communication

Attention to detail

Job description

*This is not a design job, this is mostly administrative

Client

Our client, located in Manhattan, is known for Hi-End Residential interiors but also has an architectural department to handle major renovations. Redefining a modern, understated sensibility is our client's trademark.

Description

• - Assist Senior Decorators in producing client estimates and confirmations
• - Place, process and manage all vendor orders through to completion
• - Maintain project binders for all items ordered for each project assigned
• - Schedule and track deliveries and project installations
• - Heavy vendor and client contact by phone and by e-mail
• - Handle multiple projects simultaneously
• - Be responsible for providing weekly status reports and be prepared to discuss the status of all orders on all projects at weekly staff meetings

Required

• - Knowledge of Design Manager, as this is used every day
• - Must be extremely organized with very good follow through skills
• - Good phone manner is a must
• - Ability to work with many different people on each project... a Team Player
• - Ability to prepare efficient and clearly written instructions and communication
• - Must have a great attention for details