Dermatopathology Laboratory Administrative Assistant

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 38,000 - 52,000; Full time

Job summary

Penn Medicine's Dermatology Pathology division at 3400 Spruce Street, Philadelphia, is seeking a full-time administrative professional to provide complex admin and laboratory support to the Division of Reproductive Endocrinology and Infertility and Penn Fertility Care, including embryology and endocrinology labs.

The role covers data entry, inventory documentation, shipping/receiving specimen slides, staffing coordination, and ensuring timely reporting and record keeping in a busy clinical

Qualifications

• HS Diploma or GED required.
• 3+ years administrative/clerical/lab experience required.
• 1+ year in a research or clinical laboratory preferred.

Responsibilities

• Provide administrative support for the Laboratories of Penn Cutaneous Pathology Services, PCPS, to include data entry, inventory documentation, consent verification and administrative support such as filing, copying, scanning, organizing, and answering the phone.
• Assist the Director with staffing coverage, effort tracking and reporting, data collection.
• Assist in all aspects of shipping and receiving specimen slides and stains, including courier scheduling, shipment handling, inventory maintenance and specimen transfers.
• Assists Manager of Admin Ops in preparation of laboratory certification and maintenance of records.
• Coordinate projects facilitating information flow and adherence to deadlines.
• Perform ad hoc administrative duties as assigned by the Director and Manager of Admin Ops.
• Orders, receives, matches, and distributes Immunohystochemical and Special Antibody Stains on hundreds of patients each day.
• Coordinates QC and distribution of hundreds of pathology reports daily

Skills

Administrative skills

Data entry

Communication

Education

HS Diploma/GED

3+ years administrative/clerical/lab experience

1+ year in research/clinical laboratory (Preferred)

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Clinical Practices of the University of Pennsylvania (CPUP)

Department: Dermatology Pathology

Location: 3400 Spruce Street, Philadelphia, PA

Hours: Full-Time

Summary

• As a member of the Department of Dermatopathology, the primary purpose of the position is to provide complex administrative and laboratory support to the Division of Reproductive Endocrinology and Infertility and Penn Fertility Care including embryology, andrology and endocrinology laboratories.

Responsibilities

• Provide administrative support for the Laboratories of Penn Cutaneous Pathology Services, PCPS, to include data entry, inventory documentation, consent verification and administrative support such as filing, copying, scanning, organizing, and answering the phone.
• Assist the Director with staffing coverage, effort tracking and reporting, data collection.
• Assist in all aspects of shipping and receiving specimen slides and stains, including courier scheduling, shipment handling, inventory maintenance and specimen transfers.
• Assists Manager of Admin Ops in preparation of laboratory certification and maintenance of records.
• Coordinate projects facilitating information flow and adherence to deadlines.
• Perform ad hoc administrative duties as assigned by the Director and Manager of Admin Ops.
• Orders, receives, matches, and distributes Immunohystochemical and Special Antibody Stains on hundreds of patients each day.
• Coordinates QC and distribution of hundreds of pathology reports daily

Education or Equivalent Experience

• H.S. Diploma/GED (Required)
• 3+ years administrative/Clerical/Lab Experience (Required)
• 1+ year in a research or clinical laboratory (Preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.