Deputy Division Director Administrative Assistant - Central Office

State of Missouri; Jefferson City (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid holidays

Annual leave

Sick leave

Uniforms provided

Pre-service training

In-service training

Retirement plan

Deferred compensation

Cafeteria plan

Life insurance

Long-term disability insurance

Credit union access

Direct deposit

Wellness initiatives

529 College Savings Program

Job summary

The Missouri Department of Corrections is seeking an Administrative Assistant to the department’s Assistant Deputy Director. The Office supports Public Information, Constituent Services, Victim Services, the Research Unit, and Legislative Affairs from Central Office in Jefferson City.

Ideal candidates will be detail-oriented, organized, and able to multi-task, with professional oral and written communication skills.

Qualifications

• 1+ years of experience as an Administrative Support Assistant (SOSA) in the Missouri UCPS.
• High school diploma or proof of high school equivalency.
• Or 4+ years of office/clerical experience with a high school diploma or equivalent.
• Training from vocational/business school may substitute on a year-for-year basis.

Responsibilities

• Compose and draft correspondence for specialized programs and respond to inquiries.
• Provide complex administrative assistance; schedule meetings and travel.
• Prepare travel authorizations, expense accounts, and training documents; monitor budgets.
• Exercise independence within agency policy and supervise with minimal direction.
• Organize program activities and coordinate with management on status and issues.
• Contribute to team effort to advance the department's mission.

Skills

Detail-oriented

Organized

Multi-tasking

Professional communication

Education

High school diploma or GED

Job description

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors.

We offer great benefits!

Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

This position is located in Jefferson City at Central Office.

This position serves as the Administrative Assistant to the department’s Assistant Deputy Director. The Office of the Assistant Deputy Director oversees several key functional areas, including the Public Information Office, Constituent Services, Victim Services, the Research Unit, and Legislative Affairs. The Administrative Assistant supports the coordination, communication, and administrative operations across these units, ensuring efficient workflow and effective departmental operations.

This position is located in a fast-paced office; therefore, applicants will need to be detail-oriented, organized and have the ability to multi-task. Possess professional oral and written communication skills. Ability to communicate in a friendly, welcoming and professional manner, both in person and via phone.

• Composes and drafts correspondence involving the interpretation of specialized programs and responds to inquiries from state officials, staff and constituents regarding agency matters.
• Provides complex administrative assistance to the unit. Schedules meetings, makes travel arrangements and provides technical support.
• Prepare out-of-state travel authorizations, expense accounts, and training documents for section team members. Oversees and ensures the accurate, timely preparation of personnel, purchasing, and related documents. Monitors the unit’s operating budgets.
• Exercises independence in decision making based on agency policy and practice. Receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results.
• Performs independent functions which includes application of technical expertise regarding specialized programs. Organizes and implements program activities, confers with management regarding program status and issues.
• Ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department’s mission of Improving Lives for Safer Communities.
• Performs other related work as assigned

Minimum Qualifications

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

OR

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.

(Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.)

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

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