Deputy Director, Infrastructure Planning (Facilities)

MBTA; Boston (MA); On-site; USD 140,000 - 190,000; Full time

Job summary

MBTA is seeking a Deputy Director of Infrastructure Planning to oversee a team responsible for developing facilities projects from inception through pre-design. This role leads the Bus Facility Modernization program and collaborates with the Capital Delivery Department to advance projects through design and construction.

The ideal candidate has strong leadership, planning and design coordination experience, with proficiency in Revit/AutoCAD and MS Office. Travel to MBTA worksites may be required.

Qualifications

• Bachelor’s Degree in Engineering, Planning, Business Administration, Architecture, or related field.
• Five years of progressive experience in complex project management, planning, design or construction of large transit projects.
• Three years of leadership or supervisory experience.
• Experience with Revit or similar design software and Microsoft Office tools.
• Strong communication, organization and multitasking skills.

Responsibilities

• Lead the program and planning phase for bus maintenance facility projects.
• Manage a team of project managers and coordinate with internal clients.
• Develop test fits and conceptual designs using Revit or AutoCAD.
• Oversee project budgets and help secure capital funds.
• Represent MBTA with elected officials and community groups.

Skills

Leadership

Project management

Communication

Revit

AutoCAD

Microsoft Word

Excel

PowerPoint

Team management

Travel readiness

Education

Bachelor’s Degree in Engineering/Planning/Architecture

Master’s degree substitutes for two years of general experience

Tools

Revit

AutoCAD

MS Office (Word, Excel, PowerPoint)

Job description

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, sustainability, culture, and accessibility, and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Deputy Director of Infrastructure Planning will oversee a team managing the development of facilities projects and initiatives from inception through conceptual design for the purpose of evaluating potential project purpose and need and finalizing the project program before advancing into final design and construction to be carried out under the direction of the Capital Delivery Department. The Deputy Director may lead major efforts directly. In addition to the portfolio of general employee facilities and station pre-design efforts, the Deputy Director will also lead the MBTA’s Bus Facility Modernization program.

Duties & Responsibilities

• Responsible for leading the program and planning phase for bus maintenance facility projects.
• Manage a team of two to three project managers, who collectively have responsibility to:
• Manage projects through the programming/pre-design phase in accordance with the MBTA standards, manuals, policies, and procedures to meet the needs of the MBTA.
• Identify project requirements with Operations, Safety, Environmental, and System-wide Accessibility and based on site conditions and documentation of issues
• Develop test fits and conceptual designs using Revit or AutoCAD to support program decision-making and site planning
• Identify project requirements and conduct project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
• Develop project target budgets based on project scope, comparable examples, and other methods to support obtaining capital funds necessary to complete the project.
• Represent the department as the primary liaison with major internal clients for the group’s facilities work, including the Stations, Facilities & Structures department, Vehicle Maintenance, Engineering & Maintenance, Transportation, OPSS/Training, and Commuter Rail.
• Support leadership in conducting program funding oversight activities and coordinate with other departments, including Project Controls, Capital Finance and Capital Planning and Programming
• Collaborate and coordinate with Environmental, Real Estate and TOD departments, including supporting environmental review and property acquisition.
• Coordinate and participate in Project Design Group meetings for ongoing design projects including value engineering sessions, constructability reviews, and risk workshops, as required.
• Organize and prioritize workload of direct reports and be proactive in identifying project needs/requirements and support work assignments that are program specific, including management of consultants hired to support the overall program.
• Prepare for and make project presentations to represent the MBTA to elected officials, community groups, and others as required.
• Lead the procurement of consultants and contractors, as required, to support conceptual design efforts
• Manage multiple planning, design, engineering, architecture, and other technical consultants and consulting teams and contracts to carry out the requirements of each assignment completed on time, and on budget.
• Work closely with leadership in creating, planning, organizing, managing and overseeing capital programs related to the modernization/replacement of nine bus maintenance facilities.
• Responsible for updating the Bus Facility Design Guidelines.
• Support leadership in managing the development of and implementation of the department’s Bus Modernization Program (CIP) setting goals, objectives, policies and priorities.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner, consistent with the Authority's Customer Service Quality standard.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Be an active and respectful member of the team.
• Ability to travel to satellite locations within MBTA service areas as needed.
• Perform related duties and projects as assigned.

Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

• Team of Project Managers.

Minimum Requirements & Qualifications

• Bachelor’s Degree in Engineering, Planning, Business Administration, Architecture, or a related field from an accredited institution.
• Five (5) years of progressive experience in complex project management, planning, design or construction of commercial projects, or other large public transit or transportation planning infrastructure projects.
• Three (3) years of leadership or supervisory experience.
• Excellent organizational, analytical, confidentiality, multi-tasking, time management, and interpersonal skills.
• Working experience in Revit or equivalent design software
• Working experience in Microsoft Word, Excel, and PowerPoint applications.
• Strong oral, written and interpersonal skills; effective organizational, analytical, and multitasking abilities.
• Strong people-management and leadership skills, with the ability to foster collaboration and drive employee engagement.
• Ability to handle sensitive and confidential information in an appropriate manner.
• Effectively communicate with customers, employees, contractors and vendors.
• Possess excellent customer service, conflict resolution, time management, communication, presentation and speaking skills
• The ability to travel to various MBTA worksites, offices and locations.
• Ability to supervise and work effectively with a diverse workforce.

Substitutions

• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience & Skills

• A Master's degree in Architecture, Planning, Engineering, or Construction Management from an accredited institution, and
• Six (6) or more years of experience in the management of public works projects (design and/or construction) or related experience in a supervisory capacity.
• Experience managing multiple projects with a construction cost of $20 million or over in a transit and or/design or construction environment.
• Strong project controls knowledge and ability to accurately evaluate cost and schedule.
• Familiarity with FTA, FRA, and MBTA rules and regulations regarding project delivery, environmental requirements and permitting.
• Registered Professional Engineer, Registered Architect, and/or Certified Construction Manager.

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers And Definitions

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
• Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
• On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
• Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
• Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer . For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions .
• Intern / Co-Op Benefits: Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.