Deputy Director

Metropolitan Emergency Services Board (MN); Saint Paul (MN); On-site; USD 100,000 - 160,000; Full time

Job summary

The Deputy Director of the Metropolitan Emergency Services Board (MESB) manages day-to-day operations, ensuring MESB services meet performance targets and staff carry out the functions and tasks as necessary to achieve Board objectives.

The Deputy Director supervises MESB staff on a day-to-day basis and provides daily budget, procurement, and technology management. The position involves the application of a high degree of judgement and independent initiative.

Qualifications

• Bachelor's degree in communications, public administration, business management or related curriculum.
• Five (5) years progressively responsible managerial and supervisory experience in communications, public administration, business management or similar organizations.
• An equivalent combination of education and experience.
• Requires a broad understanding and experience with public policy and public safety (i.e. 9-1-1, emergency medical services, and land mobile radio communications).
• Managerial and/or supervisory experience.
• Master's degree in public administration, public policy, communications, management or business, or related curriculum.
• Project management experience.

Responsibilities

• Manages and directs day-to-day MESB office functions.
• Assists the Executive Director with Human Resources functions for MESB.
• Assists the Executive Director in hiring process.
• Trains and supervises staff according to the needs of the MESB.
• Manages and directs activities of staff, including work assignments, performance evaluations, and disciplinary procedures.
• Assists the Executive Director to develop operational policies and procedures for effective management of office, staff, and operations.
• Assists the Executive Director and Financial Services Specialist in annual budget preparation and budget management.
• Reviews weekly invoices before submission to the Executive Director for approval.
• Develops budget development process with Financial Services Specialist and core services leaders.
• Assist the Executive Director to develop five-year Capital Needs Documents.
• Works with Financial Services Specialist on annual budget management.
• Assists the Executive Director with MESB procurement.
• Manages day-to-day approval process for employee purchases.
• Provides day-to-day management of Request for Proposals (RFPs) and RFP evaluation.
• Provides contract management of MESB vendors.
• Maintains contract records in accordance with Minnesota Government Data Practices Act and MESB's Records Retention Schedule.
• Serves as primary contact for MESB technology.
• Manages day-to-day IT issues in conjunction with IT contractor.
• Manages MESB technology contracts for copier, postage meter, cellular phones, etc. Manages maintenance process for technology.
• Manages technology distribution process to staff, such as laptops and supporting devices, cellular phones, etc.
• Assists the Executive Director in managing content for MESB’s website.
• Assists the Executive Director to develop MESB policies and procedures.
• Serves as MESB’s Data Practices Designee.
• Attend MESB Board, Executive Committee, other MESB committee meetings. Represent the MESB at other boards and committees as assigned and requested by the Executive Director.

Education

Bachelor's degree in communications, public administration, business management or related curriculum

Master's degree in public administration, public policy, communications, management or business, or related curriculum

Job description

The Deputy Director of the Metropolitan Emergency Services Board (MESB) manages day-to-day operations of the MESB. Ensure MESB services meet performance targets and staff carry out the functions and tasks as necessary to achieve Board objectives. The Deputy Director supervises MESB staff on a day-to-day basis and provides daily budget, procurement, and technology management. The position involves the application of a high degree of judgement and independent initiative.

Duties and Responsibilities

1. Manages and directs day-to-day MESB office functions.
2. Assists the Executive Director with Human Resources functions for MESB.
   1. Assists the Executive Director in hiring process.
   2. Trains and supervises staff according to the needs of the MESB.
   3. Manages and directs activities of staff, including work assignments, performance evaluations, and disciplinary procedures.
   4. Assists the Executive Director to develop operational policies and procedures for effective management of office, staff, and operations.
3. Assists the Executive Director and Financial Services Specialist in annual budget preparation and budget management.
   1. Reviews weekly invoices before submission to the Executive Director for approval.
   2. Develops budget development process with Financial Services Specialist and core services leaders.
   3. Assist the Executive Director to develop five-year Capital Needs Documents.
   4. Works with Financial Services Specialist on annual budget management.
4. Assists the Executive Director with MESB procurement.
   1. Manages day-to-day approval process for employee purchases.
   2. Provides day-to-day management of Request for Proposals (RFPs) and RFP evaluation.
   3. Provides contract management of MESB vendors.
   4. Maintains contract records in accordance with Minnesota Government Data Practices Act and MESB's Records Retention Schedule.
5. Serves as primary contact for MESB technology.
   1. Manages day-to-day IT issues in conjunction with IT contractor.
   2. Manages MESB technology contracts for copier, postage meter, cellular phones, etc. Manages maintenance process for technology.
   3. Manages technology distribution process to staff, such as laptops and supporting devices, cellular phones, etc.
6. Assists the Executive Director in managing content for MESB’s website.
7. Assists the Executive Director to develop MESB policies and procedures.
8. Serves as MESB’s Data Practices Designee.
9. Attend MESB Board, Executive Committee, other MESB committee meetings. Represent the MESB at other boards and committees as assigned and requested by the Executive Director.

Minimum Qualifications

• Bachelor's degree in communications, public administration, business management or related curriculum; and
• Five (5) years progressively responsible managerial and supervisory experience in communications, public administration, business management or similar organizations; or
• An equivalent combination of education and experience.
• Requires a broad understanding and experience with public policy and public safety (i.e. 9-1-1, emergency medical services, and land mobile radio communications).

Preferred Qualifications

• Managerial and/or supervisory experience.
• Master's degree in public administration, public policy, communications, management or business, or related curriculum.
• Project management experience.

WORK ENVIRONMENT: The work is sedentary and is usually accomplished while incumbent is comfortably seated at a desk or table. Some walking and standing may occur in the course of a normal workday in connection with attendance at meetings and conferences, or while researching files.