Deputy Court Clerk - Magistrate I

State of South Dakota; Onida (SD); On-site; USD 28,000 - 30,000; Part time

Job summary

Unified Judicial System, Sixth Judicial Circuit, located in Onida or Gettysburg, SD, seeks a temporary, part-time on-call clerk to support the court clerk’s office. The role involves case file maintenance from filing to disposition, scheduling hearings, and providing customer service to the public.

The position is non-benefited, offers 10 hours per week and requires U.S. citizenship, SD residency, and a voting resident within the circuit. A successful background check is required.

Qualifications

• Requires a high school diploma or GED and one year of general clerical experience.
• Successful completion of a criminal background check is required.
• Must be a U.S. citizen, a resident of South Dakota, and a voting resident within the circuit.

Responsibilities

• Maintain case files from filing to final disposition.
• Assist in scheduling hearings and maintaining court calendars.
• Provide information on court procedures to the public and answer queries.
• Assist in courtrooms with exhibits, minutes, and courtroom technology as needed.
• Perform magistrate duties and other duties as assigned.
• Support the court clerk in absence and handle other related tasks.

Skills

Time management

Organization

Customer service

Communication

Education

High school diploma or GED

Job description

Job ID: 37310

Agency: Unified Judicial System, Sixth Judicial Circuit

Location: Onida or Gettysburg, SD

Salary: $20.22 per hour

Closing date: Open Until Filled

For more information on the Unified Judicial System, please visit http://ujs.sd.gov .

The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public’s trust and confidence. Our vision is justice for all.

Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims’ rights while treating all individuals with dignity and respect.

Position Purpose

This is a temporary, part-time (10 hours per week), non-benefited, on-call position.

Duties

This position assists with cases filed with the court clerk's office including criminal, civil, traffic, and other cases from initial filing to final disposition by developing and maintaining case files, assisting with scheduling and assigning hearings, assisting in court room proceedings, and implementing procedures for monetary dispositions; provides customer services daily to a wide variety of individuals and agencies; performs magistrate duties as assigned; and acts on behalf of the court clerk in his or her absence. Duties may include:

• Maintaining case files for criminal, civil, traffic, and other cases from initial to final disposition in accordance with established procedures and designated timelines.
• Assisting in maintaining court calendars by scheduling hearings according to procedures.
• Providing customer service in many different ways to many different people by providing information about the court's protocols and procedures to make sure they receive correct information.
• Providing assistance in courtrooms by maintaining case files and minutes of proceedings; handling in-court exhibits; empaneling juries; recording proceedings; being responsible for sound and video equipment; and providing court interpretive services when needed to facilitate processes of the court.
• Performing clerk magistrate duties as assigned to assist the circuit court in disposing of civil actions and to provide direct court contact for average citizens.
• Performing other work as assigned.

Minimum Qualifications

Requires a high school diploma or possession of a GED certificate and one year of general clerical experience; or an equivalent combination of related education and experience. Upon hire the successful applicant must meet the following requirements before beginning employment:

• MUST BE A CITIZEN OF THE UNITED STATES,
• RESIDENT OF THE STATE OF SOUTH DAKOTA, AND
• A VOTING RESIDENT WITHIN THE CIRCUIT. (SD CONST. ART. V, SECTION 6)

If you already meet these requirements, please note them on your application details or on your resume.

Successful completion of a criminal background investigation is required for employment.

Knowledge Of

Knowledge, Skills, and Abilities:

• court processes and procedures;
• legal terminology;
• general office and bookkeeping practices.

Skill In

• time management;
• organization;
• customer service.

Ability To

• communicate effectively both verbally and in writing;
• learn on the job using written manuals and learn from context;
• listen and understand;
• work independently;
• recognize and defuse escalating situations with customers and staff;
• use computers and related software systems proficiently;
• multi-task and adapt quickly to change;
• prioritize work activities to ensure most important items are done first.

The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.

Unified Judicial System

500 East Capitol Avenue

Pierre, SD 57501-5070

Phone: [phone]

"An Equal Opportunity Employer"