Deputy Court Clerk - Magistrate I

State of South Dakota; Custer (SD); On-site; USD 57,939,000 - 68,880,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Family leave

Military training leave

Health benefits

Retirement benefits

Job summary

The Unified Judicial System, Seventh Judicial Circuit, located in Custer, SD, seeks a court clerk/assistant to manage case files, schedule hearings, assist in court proceedings, and support magistrate duties from filing to disposition. The role emphasizes customer service, accountability, and adherence to court procedures.

Requires a high school diploma or GED and at least one year of clerical experience. Citizenship, SD residency, and circuit voting residency are required; background checks are

Qualifications

• Requires a high school diploma or GED and one year of general clerical experience.
• Must be a citizen of the United States, a resident of South Dakota, and a voting resident within the circuit.
• Successful completion of a criminal background investigation is required.

Responsibilities

• Maintain case files for criminal, civil, traffic, and other cases from initial to final disposition.
• Assist in maintaining court calendars by scheduling hearings.
• Provide customer service and information about court protocols to ensure correct information.
• Assist in courtrooms by maintaining case files, minutes, exhibits, empaneling juries, and recording proceedings.
• Perform magistrate duties as assigned and support the circuit court in disposing civil actions.
• Perform other work as assigned.

Skills

Time management

Organization

Customer service

Education

High school diploma or GED

1 year general clerical experience

Job description

$1,000 New Hire Incentive

Agency: Unified Judicial System, Seventh Judicial Circuit

Location: Custer, SD

Salary: $20.22 per hour

Closing date: Open Until Filled

For more information on the Unified Judicial System, please visit http://ujs.sd.gov .

The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public’s trust and confidence. Our vision is justice for all.

Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims’ rights while treating all individuals with dignity and respect.

The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.

Position Purpose

This position assists with cases filed with the court clerk's office including criminal, civil, traffic, and other cases from initial filing to final disposition by developing and maintaining case files, assisting with scheduling and assigning hearings, assisting in court room proceedings, and implementing procedures for monetary dispositions; provides customer services daily to a wide variety of individuals and agencies; performs magistrate duties as assigned; and acts on behalf of the court clerk in his or her absence. Duties may include:

• Maintaining case files for criminal, civil, traffic, and other cases from initial to final disposition in accordance with established procedures and designated timelines.
• Assisting in maintaining court calendars by scheduling hearings according to procedures.
• Providing customer service in many different ways to many different people by providing information about the court's protocols and procedures to make sure they receive correct information.
• Providing assistance in courtrooms by maintaining case files and minutes of proceedings; handling in-court exhibits; empaneling juries; recording proceedings; being responsible for sound and video equipment; and providing court interpretive services when needed to facilitate processes of the court.
• Performing clerk magistrate duties as assigned to assist the circuit court in disposing of civil actions and to provide direct court contact for average citizens.
• Performing other work as assigned.

Minimum Qualifications

Requires a high school diploma or possession of a GED certificate and one year of general clerical experience; or an equivalent combination of related education and experience. Upon hire the successful applicant must meet the following requirements before beginning employment:

• MUST BE A CITIZEN OF THE UNITED STATES,
• RESIDENT OF THE STATE OF SOUTH DAKOTA, AND
• A VOTING RESIDENT WITHIN THE CIRCUIT. (SD CONST. ART. V, SECTION 6)

Successful completion of a criminal background investigation is required for employment.

Knowledge Of

Knowledge, Skills, and Abilities:

• court processes and procedures;
• legal terminology;
• general office and bookkeeping practices.

Skill In

• time management;
• organization;
• customer service.

Ability To

• communicate effectively both verbally and in writing;
• learn on the job using written manuals and learn from context;
• listen and understand;
• work independently;
• recognize and defuse escalating situations with customers and staff;
• use computers and related software systems proficiently;
• multi-task and adapt quickly to change;
• prioritize work activities to ensure most important items are done first.

The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.

You may view our benefits information at https://ujs.sd.gov/media/gbtinrye/come_work_for_us.pdf .

Unified Judicial System

500 East Capitol Avenue

Pierre, SD 57501-5070

Phone: [phone]

"An Equal Opportunity Employer"