Deputy County Treasurer I

Campbell County, WY; Wyoming (OH); On-site; USD 28,000 - 42,000; Full time

Job summary

Campbell County is seeking a detail-oriented administrative clerk to support the County Treasurer's Office. The role involves handling inquiries, processing registrations, property and motor vehicle taxes, and maintaining accurate records in a fast-paced environment.

The ideal candidate has a high school diploma, up to one year of office experience, proficiency with Microsoft Office, and strong communication skills. Basic bookkeeping and cash handling experience are valued.

Qualifications

• High school diploma or GED is required.
• One year of office experience or equivalent preferred.
• Proficiency in Microsoft Office and basic bookkeeping/recordkeeping.
• Cash handling and balancing experience preferred.
• Excellent customer service and communication skills.
• Ability to maintain accurate records and confidentiality.

Responsibilities

• Serves as an information source; answers calls and assists the public.
• Greets visitors and explains policies and procedures.
• Researches and verifies taxes and fees; prepares notices and documents.
• Balances cash drawer and processes payments.
• Maintains accurate files and records; handles mail and data entry.
• Transmits documents to state departments and prints reports.
• Administers applicable statutes relevant to transportation, revenue, and ad valorem.
• Assists with inventories and general office duties.

Skills

Interpersonal skills

Customer service

Oral and written communication

Cash handling

Recordkeeping

Mathematical calculations

Education

High school diploma

Equivalent combination of training/education

Tools

Microsoft Office

Job description

Performs routine and detailed clerical and customer service duties and responsibilities in support of the County Treasurer's Office. Provides information, collects, accounts for, and distributes revenues, process documents, maintains records, and responds to inquiries and complaints. Administers the rules and regulations of the office of Department of Transportation and Department of Revenue, as well as the state statutes of the State of Wyoming. Runs monthly reports for heavy vehicles, runs daily reports for motor vehicles and property taxes and audits them. Verifies insurance and miscellaneous receipts. Processes registrations, property taxes, payments, and insurance. Is more closely supervised with fewer years of experience than other levels.

Requires knowledge of modern office practices, procedures, and equipment, excellent communication skills, maintaining productive working relationships and the ability to work well with the public in a fast paced environment with frequent interruptions.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Serves as an information source. Answers the telephone and refers calls to appropriate department personnel. Greets and assists public in a courteous manner. Provides information on departmental, county, and state policies and procedures.
• Researches and verifies property taxes, motor vehicle taxes, sales taxes, and mobile machinery taxes. Prepares certified documents such as motor vehicle registrations, sales tax and property tax notices for the public, County Attorney's Office, District Court, and other entities.
• Notifies taxpayers of delinquent taxes.
• Performs a variety of detailed and confidential clerical duties. Types and proofreads documents. Maintains accurate files and records. Receives, processes, and sorts incoming mail. Enters and retrieves various information from the computer system.
• Collects, records, and processes money, receipts, and documents. Balances cash drawer with receipts.
• Transmits documents to the state department as assigned.
• Prints periodic financial, statistical or operations reports as assigned.
• Administers applicable State and Federal statutes concerning Departments of Transportation, Revenue, and Ad Valorem.
• Assists in maintaining office inventory of supplies and equipment, including fixed assets, specialized forms, license plates and tabs.
• Performs related duties as required.

Required Education and Experience:

• High school diploma (or GED equivalent)
• Up to one (1) year of experience in an office environment
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
• Microsoft Office Software Experience
• Basic Bookkeeping & Recordkeeping
• Cash Handling & Balancing experience
• Records Maintenance
• Customer and Communication Skills

Required Licenses or Certifications:

• Class C driver's license

Knowledge of:

• English grammar, spelling, and punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods, and computer equipment
• Basic secretarial and administrative support techniques
• Techniques for proper telephone etiquetteNumerical, alphabetical, and subject matter filing systems
• Principles and practices of working safely

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Communication, both oral and written
• Customer service

Ability to:

• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Learn Federal, State, and local laws, policies, procedures, codes, and regulations and apply appropriately
• Respond tactfully and courteously with the public in responding to requests, inquiries, and complaints
• Prepare and maintain accurate and complete records
• Collect, compile, and summarize information and data

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

Campbell County is an Equal Opportunity Employer.