Deputy County Clerk- Recording Division Cashier

Williamson County; Georgetown (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health plans

Paid holidays

Retirement benefits

Job summary

Williamson County is seeking a detail-oriented clerical specialist to support the County Clerk's office in Georgetown, TX. You will process files, perform data entry, handle payments for recording fees, assist the public, and prepare reports under supervision.

Requirements include a high school diploma, at least one year of clerical experience with cash handling and customer service, and proficiency with Microsoft Office.

Qualifications

• High School Diploma OR equivalent.
• One (1) year of clerical experience including cash handling and customer service.
• Working knowledge of Microsoft Office Suite.

Responsibilities

• Provides direct customer service either in person or on the telephone.
• Collects payments for recording fees.
• Creates and maintains various reports related to assigned division.
• Creates and maintains forms, worksheets, and informational materials.
• Ensures comprehensive filing systems are maintained and up to date.
• Assists in planning and executing special projects and events.
• Assists with policy and procedure updates.
• Utilizes legal reference materials to perform research related to current laws and procedures.
• Cross-trains with office staff in other areas to ensure continuity of departmental operations.
• Performs data entry of legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens).
• Records official documents provided by courts and attorneys and other related entities.
• Notifies customers of account statuses, such as drawdown accounts.

Skills

Customer service

Cash handling

Data entry

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary

Reporting directly to an assigned County Clerk Division Supervisor or Coordinator, responsible for performing specialized clerical work while under general supervision. Work involves processing files and documents, utilizing computer-driven data entry equipment to prepare and modify files, answering telephone calls, and assisting the public. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office.

Examples of Work Performed

• Provides direct customer service either in person or on the telephone
• Collects payments for recording fees
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Utilizes legal reference materials to perform research related to current laws and procedures
• Copies, files, and audits invoices
• Enters and verifies data within applicable databases and/or systems
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Complies with departmental and county-wide policies and procedures
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Recording Assignment

• Records official documents provided by courts and attorneys and other related entities
• Makes and produces certified copies of documents for public use; makes plain and certified copies when requested by customer
• Records real estate documents and verifies signatures for accuracy
• Provides customer service functions to walk-in filers, and assists public with use of public workstations
• Collects processing fees and maintains balance of assigned cash drawer(s)
• Opens, sorts, and processes mail
• Reviews document to ensure they meet filing requirements and updates information as needed, such as mailing addresses
• Performs data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens)
• Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documents
• Processes written requests for searches and files letters of request and responses
• Notifies customers of account statuses, such as drawdown accounts

Organization Relationships

• Reports directly to - County Clerk Division Supervisor or Coordinator
• Direct Reports - No

Physical Demands

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects
• Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.

Environmental Factors

• Work is primarily indoors in an air-conditioned environment

Irregular Hours

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High School Diploma OR equivalent
• One (1) year of clerical experience including cash handling and customer service
• Working knowledge of Microsoft Office Suite

Licenses and Certifications

Required

• Valid Texas Driver's License

Preferred Qualifications

• Associate degree in related field
• Prior experience working in a legal capacity
• Three (3) years of clerical experience including cash handling and customer service
• Bilingual (Spanish)

Employment Testing

• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental Information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone [phone] or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

• Group health plans for medical and dental coverage
• An Employee Assistance Program (EAP)
• Life
• Short- term disability and long-term disability insurance
• Flexible spending accounts for health care and dependent care reimbursements
• Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).
• 12 paid holidays.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays.

Tobacco Free Workplace Policy

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.