Deputy Clerk III - Warrant Division

Cobb County Government; Marietta (GA); On-site; USD 35,000 - 45,000; Full time

Job summary

Cobb County Government is seeking a courthouse clerical assistant to provide administrative support for a court unit. The role operates overnight, Monday through Friday, with flexibility for weekends and holidays as needed to cover shifts and support court operations.

You will handle subpoenas, court orders and case documents, perform data entry, process payments and assist with public inquiries. The incumbent supports filing, reporting and routine court procedures in a fast-paced environment.

Qualifications

• High School Diploma or GED required; supplemented by three years of experience providing administrative or clerical support.

Responsibilities

• Lead/assist co-workers on complex situations; provide technical expertise and training guidance as needed.
• Provide information and assistance regarding court activities, procedures, and fees to customers in person, by mail or by phone.
• Process court-related documents, receive and date stamp, review, file, and create reports of activities.
• Enter data from court documents into computer systems; audit data for accuracy and maintain filing systems.
• Collect, record and process fees, balance monies received and post payments as required.
• Participate in special projects and assist with court calendars and proceedings as required.

Education

High School Diploma or GED

Job description

Position Information

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

The standard working hours for this role are overnight weekdays, specifically from Monday through Friday, from 12:00 AM to 8:00 AM. Nevertheless, flexibility is both required and valued, as there may be instances necessitating alternate overnight, weekend, and holiday shifts.

Essential Functions

May assist in leading work activities of co-workers: confers with co-workers and assists with complex/problem situations; provides technical expertise; and may assist with training and instructing co-workers regarding operational procedures and proper use of equipment.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.

Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.

Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.

Participates in special projects as requested by assigned judge; may coordinate staff activities with those of other units or divisions; attends court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations; and testifies during court hearings as required.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by three years of experience providing administrative or clerical support.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Visit Cobb County's Employee Benefits page to learn more.

01

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

• Yes
• No

02

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.

• Yes
• No

03

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

• Yes
• No

04

Do you now or in the future need an employer to sponsor you for employment authorization of visa status?

• Yes
• No

05

Educational Background (copies of any education documents listed on your application will be required upon hire): Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Advanced Degree
• None of the above

06

If you have a college degree, what was your major area of study? Enter N/A if this does not apply.

07

How many years of experience do you have in administrative or clerical support?

• No experience
• Less than three years of experience
• Three to five years of experience
• More than five years of experience

08

Please describe your administrative or clerical support experience. Verify any information below is also included in the 'Employment History' section of your application. Enter N/A if this does not apply.

09

Identify which of the following administrative duties you have performed. Select all that apply.

• Customer service (in-person, phones, etc.)
• Compose correspondence (memos, letters, emails, etc.)
• Mass mailing using mail merge
• Create spreadsheets in Excel
• Proofread documents for accuracy and completeness
• File/Records Management
• None of the above

10

Do you have experience working in a courtroom environment?

• Yes
• No

12

This position requires an extensive criminal background check to gain access to secured court buildings throughout Cobb County Government and provide copies of any education documents listed on your application. Do you understand that your employment in this position is contingent upon successfully passing this background check?

• Yes
• No
• Required Question