Deputy Clerk II - Probate Court (Non-Merit)

DeKalb County; Decatur (GA); On-site; USD 39,000 - 59,000; Full time

Job summary

DeKalb County in Decatur, Georgia, is seeking an administrative professional to manage court-related tasks. The role involves customer service, processing legal documents, and maintaining court schedules.

Ideal candidates will have a high school diploma, two years of administrative experience, and strong attention to detail. In addition to regular duties, the position may require attendance at court proceedings as needed.

Qualifications

• Minimum of two years of administrative experience, preferably in criminal justice or law.
• Proficiency in data entry and customer service is required.

Responsibilities

• Perform customer service functions regarding court activities and procedures.
• Process court-related documentation and manage court payments.
• Maintain court calendar and schedule hearings and trials.
• Attend court as required for various proceedings.

Skills

Customer service skills

Attention to detail

Data entry skills

Problem-solving

Education

High school diploma or GED

Job description

Job Code: 33050 Salary Grade: 9 Salary: $19.00/hr - $28.42/hr FLSA: Nonexempt

Overview

The purpose of this classification is to perform specialized administrative duties and process routine and complex legal documents in support of assigned court functions.

Essential Functions

• Performs customer service functions by telephone, by mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
• Processes various court-related documentation in accordance with court procedures and time frames; assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.
• Collects, records and processes fees; processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/posts checks into specified computer application; assigns fees to proper case; assigns taxes to specific property; and balances monies received and processes as required.
• Enters data from court and legal documents into computer systems, databases and applications; scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.
• Maintains court calendar; schedules dates and times for hearings, motions, and trials; communicates instructions regarding paperwork and court appearance/process; records case numbers in court date/time logbook; prepares calendar for publication; and reviews weekly court calendar to ensure accuracy.
• Attends court as required for arraignments, motions, pretrial and trial court calendars, and/or drug court proceedings for entries, sanctions, and terminations.
• May process information relating to prospective jurors, and provides the courts with qualified jurors in accordance with applicable federal, state, and local laws; escort prospective jurors to the courtroom for jury selection; assist citizens calling to inquire about the summons for jury duty and help to resolve problems associated with their service date by following guidelines, enter data from questionaries returned by citizens summoned for jury duty, provide attorneys and judges with information sheets containing personal data of each juror; and complete documentation for jury panels in accord with rules and regulations as stipulated by law.

Minimum Qualifications

• High school diploma or GED required.
• Two years of administrative experience preferably in criminal justice, law or court environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required

• May be required to possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification; and according to area of assignment, may be required to possess and maintain a valid Georgia driver’s license.