Deputy Clerk II

Spotsylvania County; Virginia (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Holidays

Paid Leave

Sick Leave Bank

Tuition Assistance Program

Retirement Plan

Deferred Compensation - 457 Plans

Job summary

Spotsylvania County is seeking a Circuit Court Clerk to perform customer service and administrative duties in the Clerk’s Office. The role involves data entry, file maintenance, and frequent contact with taxpayers and the public, requiring tact and discretion.

Minimum training includes a high school diploma with business-related coursework and substantial experience in the Clerk of the Circuit Court office. Full-time staff enjoy a comprehensive benefits program.

Qualifications

• Data entry and filing duties in a public office.
• Maintain confidentiality of sensitive information.
• Interact with taxpayers and the general public with tact and courtesy.

Responsibilities

• Perform customer service and administrative tasks for the Clerk's Office.
• Maintain and organize files and records with accuracy.
• Assist with dockets, orders, and reports as required.
• Handle public inquiries by phone and in person and direct to appropriate staff.
• Support special circuit court functions including fines, costs, and judgments.

Skills

Data entry

Customer service

Confidentiality

Independent judgment

Communication

Education

High School Diploma or equivalent

Business school courses or related training

Job description

Spotsylvania County is committed to maintaining a drug free workplace. Employees are prohibited from manufacturing, distributing, possessing or using controlled substances such as marijuana. A positive drug test result, confirmed use or impairment can be subject to disciplinary action, up to and including termination in accordance with our personnel policies.

A positive pre-employment drug test will also disqualify a candidate for hire.

General Statement of Job

Performs customer service and administrative functions in the Department. Work involves considerable data entry, assisting the general public, and preparing and maintaining files and records. Employee must exercise considerable tact and courtesy in frequent contact with taxpayers and the general public. Employee must also exercise some independent judgment and initiative in performing assigned tasks.

Special Duties & Responsibilities

Circuit Court:

• Performs one or more specialized functions such as fines and costs, judgments, land records, financing statements, criminal cases and law, and chancery cases.
• Certifies, reads and records various orders.
• Calculates and collects fines and costs.
• Makes notations, releases judgments, dockets judgments and indexes the orders and prepares various reports for submission to the State Supreme Court and other offices.
• Composes correspondence, often over own signature, to attorneys, and the general public, to clarify requirements for certain legal transactions or to interpret points of law.
• Attends docketing sessions with judges and attorneys, schedules court hearings, and distributes dockets to involved parties.
• Assists with criminal cases and law and chancery cases.
• Attends court and prepares orders.
• Answers phones and inquiries from the general public.
• Performs other related duties as required.
• Collects fees for land recordings, ensuring documents meet recording requirements per Code of Virginia.

Minimum Training & Experience

High School Diploma or equivalent, supplemented by business school or college level courses or training in business administration or a related field, and considerable experience in the Office of the Clerk of the Circuit Court.

Requires general knowledge of the circuit court system and its operations and the ability to maintain confidentiality of information.

The Following Programs Offered By Spotsylvania County Provide Our Employees With Benefits That Promote Employee Health, Well-being And Financial Stability, Now And In The Future. The County's Variety Of Comprehensive And Competitive Benefit Programs* Include:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts (FSA)
• Life Insurance
• Opt-Out Program
• Paid Holidays
• Paid Leave
• Sick Leave Bank
• Supplemental Insurance Plans
• Tuition Assistance Program
• Retirement Plan
• Deferred Compensation - 457 Plans
• Some benefits are exclusive to full-time employees. To learn more, please contact the Department of Human Resources.