Assistant Manager I

Richland County; South Carolina; On-site; USD 51,000 - 63,000; Full time

Job summary

Richland County is seeking a Supervisor for the Bond Court Division to oversee daily operations and ensure compliance with laws and regulations. The ideal candidate will have 3-5 years of supervisory experience and must possess a valid driver’s license and S.C. Notary Public certification.

This role involves supervising staff, coordinating activities, and providing excellent customer service in a challenging environment.

Qualifications

• Over 3 years of experience in a supervisory role.
• Must possess or be able to obtain S.C. Notary Public certification.
• Valid state driver's license required.

Responsibilities

• Supervise daily activities of the Richland County Bond Court Division.
• Review work of subordinates for accuracy and completeness.
• Assist in ensuring compliance with all policies and regulations.

Skills

Supervisory skills

Customer service

Data entry

Clerical skills

Education

High school diploma or GED

Formal training in office administration or related field

Tools

Computers

Fax machines

Copiers

Job description

General Description

The purpose of the class is to assist in supervising the daily activities of the Richland County Bond Court Division and in ensuring compliance with all policies, procedures, laws and regulations, and standards of accuracy and professional customer service. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

Essential Tasks

• Supervises nine full-time employees and various rotating district clerks.
• Assists in supervising and participates in the daily clerical and administrative activities of the Richland County Bond Court Division.
• Assists in ensuring division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures.
• Assists in supervising subordinate staff; supervisory duties include instructing, assigning and reviewing work, maintaining standards, coordinating activities, allocating personnel, acting on employee problems, and recommending employee discipline.
• Reviews the work of subordinates for completeness and accuracy; evaluates performance and makes recommendations for improvement; offers training, advice and assistance as needed.
• Consults regularly with supervisor to review division operations and activities, review and resolve problems, and provide or receive recommendations.
• Supervises the orderly processing of cases; investigates problems that affect work flow and recommends corrective measures.
• Receives and responds to inquiries and requests for assistance from attorneys, County employees, public officials and the general public; provides information and assistance regarding division activities, services and procedures.
• Receives charging documents; ensures completeness and accuracy.
• Transfers warrants; creates tickets and warrants.
• Prepares court docket.
• Assists in courtroom as needed.
• On call 24/7.
• Updates computer records with bond results; prepares bond forms, commitments, discharges, transmittals and expungement orders.
• Explains bonds to defendants, bondsmen, family members, attorneys and news media as necessary.
• Collects and processes bonds and fines; assists in computing daily balances and preparing deposits; assists with monthly audit procedures.
• Assists in coordinating courtroom security with Detention Center personnel.
• Drafts, types, enters, revises, processes, copies, files, transmits and/or distributes a variety of forms, records, reports, notices, legal documents, lists, logs and correspondence.
• Compiles data for and prepares a variety of administrative, statistical and financial records and reports as required by the department, County and/or other agencies.
• Notarizes documents as needed.
• Performs other clerical duties as required, including but not limited to copying and filing documents, sending and receiving faxes, processing mail, ordering office supplies, assembling materials, etc.
• Answers the telephone; provides accurate information and assistance to callers and/or forwards calls to appropriate personnel; takes messages as necessary; greets and assists office visitors.
• Ensures all staff provide professional and courteous customer service at all times.
• Performs duties of supervisor, subordinates and co-workers in other divisions as necessary to ensure office productivity and uninterrupted court operations.
• Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.

Involvement with Data, People, and Things

Requires coordinating or determining time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities. Requires supervising or leading others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency. Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner.

Cognitive Requirements

Requires performing supervisory work involving policy and guidelines, solving both people- and work-related problems.

Mathematical Requirements

Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages.

Language Requirements

Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form.

Mental Requirements

Requires doing clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

Vocational/Educational and Experience Preparation

• Requires high school diploma or GED equivalent supplemented by formal training, special courses or self‑education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in office administration, business, paralegal studies or a closely related field; Associate’s degree is preferred.

Special Certifications and Licenses

• Must possess a valid state driver’s license.
• Must possess or be able to obtain S.C. Notary Public certification.
• Must possess NCIC certification.

Experience Requirements

• Requires over three years and up to and including five years.

Physical and Dexterity Requirements

Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

Environmental Hazards

The job risks exposure to no known environmental hazards. Works within the walls of the Detention Center. Works daily with prisoners.

Sensory Requirements

The job requires normal visual acuity and field of vision, hearing and speaking ability, and color perception.

Judgments and Decisions

Responsible for actions of others, requiring almost constant decisions affecting co‑workers, clients or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.

ADA Compliance

Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities.

Compensation

Minimum: $27.69