Deputy Clerk II

Arizona Court of Appeals; Phoenix (AZ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Free parking

Reduced bus passes

Excellent benefits

Job summary

Arizona Court of Appeals is seeking a Deputy Clerk II in Division One to handle day-to-day court operations, process appellate cases, and maintain accurate records. The role requires attention to detail, strong customer service, and proficiency with court management systems.

The position is full-time, generally office-based with occasional telecommuting; schedule is Monday–Friday, 8 hours per day, 40 hours weekly. Benefits are provided, including retirement and leave accrual.

Qualifications

• High school diploma or equivalent; college coursework preferred.
• Familiarity with legal documents and court processes is a plus.
• Experience in customer service and courtroom environment is preferred.

Responsibilities

• Process appellate documents and enter information into the court case management system.
• Provide excellent customer service in person, by phone, and via email.
• Maintain court records with accuracy and confidentiality.
• Assist judges, staff, and the public with professional communication.

Skills

Attention to detail

Customer service

Data entry

Legal documents

Education

High School Diploma

College coursework

Tools

MS Office

Court management system

Job description

DEPUTY CLERK II WITH THE ARIZONA COURT OF APPEALS DIVISION ONE TITLE Deputy Clerk II DEPARTMENT Clerk of Courts Office REPORTS TO Deputy Clerk Supervisor FLSA STATUS Non Exempt STATUS Full Time Regular 40 hours per week SCHEDULE Monday Friday 8 hours per day Salary 50000 Work Location Generally work must be performed in the office with limited work from home options Telecommuting one day per week may be granted following six month probation period First Review Date Monday October 19 2026 Position Open Until Filled Do you take pride in producing quality work and enjoy providing excellent service to internal and external customers Do you have an interest in the legal field or experience in a court environment This may be the position for you The Court is engaged in meaningful work serving the citizens of Arizona The Court of Appeals Division One Clerks Office provides a team oriented professional environment with a consistent schedule and great benefits The Court is conveniently located in downtown Phoenix and employees enjoy free parking and reduced cost on bus passes The Clerks Office is seeking a Deputy Clerk II to join our team Deputy Clerks are responsible for processing court related documents applying critical thinking skills to accurately enter information regarding cases into a computer court case management system and providing outstanding customer service in person over the phone and through e mail The ideal candidate will have a strong attention to detail familiarity with legal documents experience in customer service and the ability to work well as part of a team in a busy professional environment Applicants must have a high school diploma college preferred and be able to work from 8AM through 5PM Monday through Friday

This position is open for both internal and external recruitment and only applicants whose background and experience most closely meet the requirements of the position may be invited to interview Requests for special accommodations to participate in the interview process should be made at the time you are contacted to schedule an interview The selection process may include first andor second round interview panels as well as testing The Court offers an excellent benefits package that includes a choice of plans for optional medical dental and vision insurance deferred compensation flexible spending accounts life insurance long and short term disability discounted bus fares and an employee assistance program Participation in the Arizona State Retirement System ASRS is required In addition the Courts leave policy includes ten paid holidays and annual accrual of vacation and sick leave based on length of service

SUMMARY Deputy Clerks are responsible for the day to day operation of the Court Under the direction of the Clerk of the Court Deputy Clerk Supervisor deputy clerks process appellate cases; including but not limited to receiving processing and distributing documents and information regarding cases; assisting customers in person by telephone and via electronic means; preparing legal documents maintaining the courts records and other court related functions

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are not intended to be an exhaustive list of all required responsibilities duties and skills Other similar duties may be added or the description amended at any time based on business need To perform this job successfully the Deputy Clerk must perform each essential duty satisfactorily

• Screen cases for compliance by applying court rules and statutes
• Prepare and process cases and other court related documents
• Maintain focus and attention to complete a series of tasks over the course of a day
• Provide excellent customer service to both internal and external customers in person over the phone and in writing
• Maintain confidentiality of any information or documents that are not public
• Analyze information contained in court documents
• Create and maintain accurate court record
• Engage in professional level discussions with Judges Judges staff Staff Attorneys attorneys and the general public
• Apply critical thinking skills to ensure information is correct and accurate
• Express thoughts clearly both orally and in writing
• Use the courts case management system to review and enter information
• Use the electronic clerk review system to review and access electronically filed documents

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

• Ability to effectively organize and manage multiple tasks simultaneously
• Ability to follow directions verbally and in writing
• Ability to carry out routine tasks with a high degree of accuracy
• Ability and willingness to accommodate changes in responsibilities duties and procedures to handle multiple priorities
• Initiative and sound judgment in decision making
• Ability to pay close attention to detail
• Ability to work well in a busy professional environment
• Ability to use various office technologies such as scanners web based applications and MS Office Suite products in performing work duties
• Knowledge of general office procedures such as electronic file organization communication through email etc
• Ability to work in a computer based data entry environment
• Ability to optimize office workflow
• Ability to work well independently
• Ability to work well in group situations and assist in problem solving
• Ability to read write and speak English fluently
• Ability to maintain confidentiality regarding pending court cases and business processes
• Dedication to a quality work product
• Ability to be bonded to handle money

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

High School Diploma or equivalent combination of education and experience

PREFERRED EDUCATION KNOWLEDGE SKILLS AND ABILITIES

• Familiarity with legal documents andor processes and procedures
• Experience in customer service
• Experience using a court case management system andor electronic filing system
• Ability to speak read and write Spanish
• College degree or coursework

WORK ENVIRONMENT

The work environment characteristics described here are representative of the general nature and level of work an employee encounters while performing the essential functions of this position While performing the essential functions of this job the employee will encounter a typical office setting with frequent contact with other Deputy Clerks and occasional contact with Staff Attorneys administrative staff judges and judicial staff The noise level in the work environment is usually quiet to moderate

SELECTION PROCESS

Applicants must be currently authorized to work in the United States on a full time basis Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview The Selection Process may include first andor second round panel interviews Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview The Court of Appeals Division One is an Equal Employment OpportunityReasonable Accommodation Employer Everyone is encouraged to apply and compete for jobs If you require assistance at any stage of the applicationexam process or during employment due to an accessibility issue please contact the Human Resources Department by phone at 602 452 6708