Deputy Clerk II

Cobb County Government; Marietta (GA); On-site; USD 32,000 - 52,000; Full time

Job summary

Cobb County State Court Clerk's Office in Marietta, GA seeks a detail-oriented data entry clerk to support court operations. The role handles information requests, processes legal documents, and maintains filing systems with accuracy.

Responsibilities include processing mail, entering case data, and providing courteous assistance to the public by phone, email, and in person. This full-time position emphasizes reliability and compliance with court procedures.

Qualifications

• High School Diploma or GED required.
• Two years of experience providing administrative or clerical support.

Responsibilities

• Performs customer service functions by telephone, mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues.
• Reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; initiates problem resolution.
• Processes court-related documentation; prepares, receives, responds to, and processes subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents; reviews, verifies, records and files documentation.
• Processes mail including forwarding court payments, fees, and court documents.
• Enters data from court and legal documents into computer systems, databases and applications; indexes and records case information; audits data for accuracy; transfers disposition information and maintains records and filing systems.
• Performs computer-related tasks with knowledge of word processing, database systems, spreadsheets, calendars, schedulers, and electronic file maintenance.
• May assist in leading work activities of co-workers; provides technical support and may assist with training new staff.
• Participates in special projects as requested by supervision; may coordinate staff activities within assigned unit.
• Performs other related duties as assigned.

Skills

Data entry

Customer service

Administrative support

Clerical work

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Database systems

Job description

This position will be assigned to the Cobb County State Court Clerk's Office located at 12 E. Park Square, Marietta, GA.

This position requires completion of a Data Entry skills test to move forward in the hiring process. The skills testing information and link will be sent via email after the closing date of this job announcement for applications received that successfully meet qualifications for this position. Please note, failure to complete the assessment will disqualify you from consideration for this position.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records helps to maintain spreadsheets and print needed reports.

Processes mail including forwarding court payments, fees, and court documents to the Clerk's Office.

Enters data from court and legal documents into computer systems, databases and applications: indexes and records court case information and legal documents audits and reviews data for accuracy; transfers case disposition information and maintains accurate records and filing systems.

Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, i.e. word processing, database systems, spreadsheet programs, calendar, schedulers, and electronic file maintenance.

May assist in leading work activities of co-workers; confers with co-workers and assists with complex problem/situations; provides technical support and may assist with training new staff and instructing co-workers regarding proper use of equipment.

Participates in special projects as requested by supervision; may coordinate staff activities within assigned unit.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.