Deputy Clerk I - County Clerk - Recording - Lewisville

Denton County; Lewisville (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking organization as a Deputy Clerk I, where you'll engage in vital clerical and administrative tasks that support your community. This role involves managing incoming communications, maintaining accurate records, and ensuring the smooth processing of legal documents. With a focus on customer service and attention to detail, you'll play a key role in delivering essential services such as issuing certified copies of vital records. If you're organized, detail-oriented, and eager to contribute to public service, this opportunity is perfect for you.

Qualifications

• Requires a High School Diploma or GED with at least one year of experience.
• Specific certifications may be required depending on the assignment.

Responsibilities

• Perform clerical, administrative, and secretarial work in an assigned department.
• Screen applications for services and collect court costs and fees.

Skills

Data Entry

Customer Service

Document Scanning

Record Keeping

Cash Handling

Education

High School Diploma or GED

Some College Coursework

Tools

Word Processing Software

Data Entry Equipment

Job description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.

Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.

Collects court costs and fees.

Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.

Opens and assigns criminal cases to various courts and delivers to the courts for further processing.

Performs passport services for US Citizens.

Performs other related duties as required.

High School Diploma or GED and minimum one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college level course work preferred.

Specific certifications related to the area of assignment may be required for this position.

The primary location for this position is Lewisville. At times this position may require some travel to other satellite locations.

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