Deputy Clerk I

Roanoke County, Virginia

Roanoke (VA)

On-site

USD 32,000 - 52,000

Full time

14 days+

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Job summary

Roanoke County, Virginia seeks a skilled clerical technician for the Office of the Circuit Court. You will deputize and administer oaths, handle routine court transactions, and assist with indexing and recording legal documents.

The position requires a high school diploma with business coursework, some legal experience, and proficiency with standard office equipment, including microfilm, cash register, and computers. You will work in a sedentary office environment with strict confidentiality.

Qualifications

Thorough knowledge of standard office terminology, procedures and techniques.
Ability to operate a variety of office equipment including a PC, cash register and microfilming equipment.
Ability to communicate effectively and tactfully with the public and other employees.
Ability to perform basic arithmetical computations.
Ability to read and understand legal documents.
Ability to follow instructions and maintain confidentiality of information.

Responsibilities

Issues licenses and records fee payments and receipts.
Prepare judgments, financing statements, subpoenas, and other legal instruments on standard forms.
Calculate taxes and fees for legal transactions.
Qualify notaries public and public officials by administering oaths.
Index deeds, wills, and licenses into the computerized system.

Skills

Office terminology

Communication

Basic arithmetic

Reading legal documents

Confidentiality

Education

High school diploma with business coursework

Tools

Personal computer

Cash register

Microfilming equipment

Job description

General Description

Performs responsible skilled clerical and technical work in the Office of the Circuit Court. Is deputized and administers oaths and conducts routine transactions on behalf of or in lieu of the Clerk of the Circuit Court. Attends court hearings, swears witnesses, and identifies and tracks physical evidence. May be trained to operate microfilming equipment which meets state standards for storage and management of vital records. Performs other duties as assigned.

Essential Job Functions

Issues various licenses to the public by entering prescribed information on application forms, receiving and recording fee payments, issuing receipts, administering oaths when required, and completing licences by stamping or machine printing information on standard forms.
Prepares a variety of legal instruments such as judgments, financing statements, subpoenas, fieri facias, and capias, on standard forms which require the insertion of names, action to be taken, and other required information.
Calculates taxes and fees, using appropriate schedules, for various legal transactions.
Qualifies public officials and notaries public by ascertaining that required documents are in order and administering the appropriate oath.
Indexes legal documents such as deeds, wills, and licences into the computerized system.

Non-essential Job Functions

Operates microfilm equipment to produce film of various documents, may also process, duplicate and splice film.

Requirements/Preferences

Education

Required: High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.

Experience

Required: Some experience in legal field, court system, or related area.

Certifications/ Licenses

None

Knowledge, Skills And Abilities

Thorough knowledge of standard office terminology, procedures and techniques.
Ability to operate a variety of office equipment including a personal computer and other information processing equipment, a computerized cash register, and video recording equipment.
Ability to communicate effectively and tactfully with the public and other employees.
Ability to perform basic arithmetical computations.
Ability to read and understand legal documents.
Ability to follow oral or written instructions; learn various functions and operations of the Circuit Court; and to maintain the confidentiality of information handled within the office.

Additional Requirements

Subject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Supervisory Responsibilities

None

Other Information

OVERALL PHYSICAL STRENGTH DEMAND

SEDENTARY

Lift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time.

PHYSICAL DEMANDS