Deputy Clerk I

Roanoke County, VA; Roanoke (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

Roanoke County, VA, is seeking a clerical/technical employee for the Circuit Court Office. The role involves deputized duties, administering oaths, handling court transactions in lieu of the Clerk, attending hearings, swearing witnesses, and tracking evidence.

Responsibilities include issuing licenses, preparing legal instruments, calculating taxes and fees, certifying officials, and indexing documents in the computerized system. Requires HS diploma and some legal field experience.

Qualifications

• High school diploma or equivalent with business-related training.
• Experience in legal field or court system preferred.
• Familiar with standard office procedures.
• Ability to handle confidential information.
• Interacts with public and processes licenses and legal documents.

Responsibilities

• Issue licenses to the public and record payments.
• Prepare legal instruments such as judgments and subpoenas.
• Calculate taxes and fees for legal transactions.
• Qualify public officials and notaries and administer oaths.
• Index legal documents into the computerized system.

Skills

Office terminology

Information processing

Public communication

Basic arithmetic

Reading legal documents

Confidentiality

Education

High school diploma or equivalent

Tools

Microfilming equipment

Personal computer

Cash register

Video recording equipment

Job description

Performs responsible skilled clerical and technical work in the Office of the Circuit Court. Is deputized and administers oaths and conducts routine transactions on behalf of or in lieu of the Clerk of the Circuit Court. Attends court hearings, swears witnesses, and identifies and tracks physical evidence. May be trained to operate microfilming equipment which meets state standards for storage and management of vital records. Performs other duties as assigned.

• Issues various licenses to the public by entering prescribed information on application forms, receiving and recording fee payments, issuing receipts, administering oaths when required, and completing licenses by stamping or machine printing information on standard forms.
• Prepares a variety of legal instruments such as judgments, financing statements, subpoenas, fieri facias, and capias, on standard forms which require the insertion of names, action to be taken, and other required information.
• Calculates taxes and fees, using appropriate schedules, for various legal transactions.
• Qualifies public officials and notaries public by ascertaining that required documents are in order and administering the appropriate oath.
• Indexes legal documents such as deeds, wills, and licenses into the computerized system.

NON-ESSENTIAL JOB FUNCTIONS

• Operates microfilm equipment to produce film of various documents, may also process, duplicate and splice film.

Education

Required: High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.

Experience

Required: Some experience in legal field, court system, or related area.

Certifications/ Licenses

None

Knowledge, Skills and Abilities

• Thorough knowledge of standard office terminology, procedures and techniques.
• Ability to operate a variety of office equipment including a personal computer and other information processing equipment, a computerized cash register, and video recording equipment
• Ability to communicate effectively and tactfully with the public and other employees
• Ability to perform basic arithmetical computations
• Ability to read and understand legal documents
• Ability to follow oral or written instructions; learn various functions and operations of the Circuit Court; and to maintain the confidentiality of information handled within the office.

Additional Requirements

Subject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Supervisory Responsibilities

None

OVERALL PHYSICAL STRENGTH DEMAND

SEDENTARY: Lift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time.

PHYSICAL DEMANDS

C = Continuously 5.5 to 8+ hours daily, F = Frequently 2.5 to 5.5 hours daily, O = Occasionally Up to 2.5 hours daily, R = Rarely Less than 1 hour per week, N = Never Never occurs.

• O Standing
• F Sitting
• O Walking
• R Lifting
• O Carrying
• R Pushing/Pulling
• F Reaching
• F Handling
• C Fine Dexterity
• R Kneeling
• O Crouching
• R Crawling
• O Bending
• R Twisting
• N Climbing
• R Balancing
• C Vision (Correction Required)
• C Hearing
• F Talking
• N Foot Controls (driving, operation of equip, etc.)

ENVIRONMENTAL FACTORS

D = Daily, W = Several Times Per Week, M = Several Times Per Month, S = Seasonally, R - Rarely, N = Never.

• N Mechanical Hazards
• R Dirt and Dust
• N Chemical Hazards
• N Extreme Temperatures
• N Electrical Hazards
• N Noise and Vibration
• N Fire Hazards
• N Fumes and Odors
• N Explosives
• N Wetness/Humidity
• N Communicable Diseases
• N Darkness or Poor Lighting
• N Physical Danger or Abuse

PRIMARY WORK LOCATION

Office Environment

MACHINES, TOOLS, EQUIPMENT, WORK AIDS

Personal computer, copier, fax, microfilming equipment, cash register and other standard office equipment

PROTECTIVE EQUIPMENT REQUIRED

NA