Deputy Clerk I

Macon-Bibb County Consolidated Government; Macon (GA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical / Dental / Vision plans

Prescription coverage

Discounted Fitness centers

Deferred Compensation Plan

Flexible Spending Account(s)

Employee Assistance Program

Annual/Sick Leave

Group Life Insurance

401-A Retirement Contribution Plan - 5

Job summary

Macon-Bibb County Consolidated Government is seeking a Deputy Clerk I to provide general clerical support for the Civil and Magistrate Court, covering two separate courts. The role involves handling calls, filings, payments, and records with a focus on accuracy and customer service.

The position requires a high school diploma or equivalent and at least one year of clerical or customer service experience, plus a valid Georgia driver's license.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year clerical and customer service experience.
• Valid Georgia Driver's License required.

Responsibilities

• Answers telephones, routes calls, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and records in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

Skills

Office procedures

Written and verbal communication

Confidentiality

Time management

Education

High school diploma or equivalent

1 year clerical/customer service experience

Georgia Driver's License

Tools

Microsoft Word

Microsoft Excel

Job description

Summary

The Deputy Clerk I is responsible for general clerical support to the Civil and Magistrate Court. This position covers two separate and distinct courts.

Essential Duties And Responsibilities

• Answers telephones, routes calls, take messages, files cases and records.


• Assist customers, responds to questions and requests from the public.


• Accepts cases and legal documents for filing from the public and attorneys.


• Prepares subpoenas and record in docket book.


• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.


• Prepares folders and creates labels for new cases.


• Administer oaths to customers.


• Receives and properly processes payments.


• Maintains cash box by balancing till daily.


• Performs other related duties as assigned.

Education, Training and Experience

The Deputy Clerk I should possess, at minimum, a high school diploma or equivalent; and one (1) year experience in clerical and customer service or any equivalent combination of education and experience deemed sufficient. Possession of a valid Georgia Motor Vehicle Operator's License.

Knowledge, Skills, And Abilities

• Knowledge of modern office procedures


• Skill in operating such standard office equipment as a calculator, copier, computer, typewriter, and facsimile machine.


• Skill in Microsoft Office Suite products (Word and excel).


• Skills in effective written and oral communication.


• Skill in filing.


• Ability to maintain appropriate confidentiality and security of private or confidential information.


• Ability to work effectively with members of all levels within the organization and public.


• Ability to achieve results on a timely basis.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

• Medical / Dental / Vision plans


• Prescription coverage


• Discounted Fitness centers


• Deferred Compensation Plan


• Flexible Spending Account(s)


• Employee Assistance Program


• Annual/Sick Leave


• Group Life Insurance


• 401-A Retirement Contribution Plan - Matches up to 5%